faculty <strong>of</strong> arts FIRST YEAR COURSE SELECTION GUIDE Section II enrolment, fees, registration 33
This section <strong>of</strong> the Course Selection Guide contains information on the enrolment process, fees, and registration. Please read this section very carefully. It is your responsibility to respect all deadlines. If you have questions, please contact the <strong>of</strong>fices in question before the deadlines pass. Enrolment At <strong>York</strong>, enrolment in courses is completed through the registration and enrolment system which can be accessed through the Web at www.yorku.ca, click on Current Students, then click on Courses and Enrolment. ENROLMENT ACCESS Each student is assigned an enrolment access day and time. As a newly admitted first year student, your initial enrolment in courses will take place during your enrolment appointment. You will enrol in courses during your enrolment appointment by accessing the Web. Once your enrolment access begins, you will be able to use the registration and enrolment system to add courses until the last day to enrol, and to drop courses until the last day to drop without receiving a grade. These dates are outlined in the Sessional Dates in the New Students’ Handbook. Computers are available for enrolment use at the Student Academic Centre during your enrolment appointment. For access to the registration and enrolment system after your appointment, go to www.yorku.ca and click on Current Students, then click on Courses and Enrolment. Please note that it is unacceptable to use computer programs or scripts to gain access to the registration and enrolment system. To confirm your intention to attend <strong>York</strong>, you must pay an enrolment deposit <strong>of</strong> $450 within 5 business days <strong>of</strong> your initial enrolment in courses to be considered <strong>of</strong>ficially registered in your courses. PASSPORT YORK Passport <strong>York</strong> is <strong>York</strong>’s primary method <strong>of</strong> online authentication. You must sign up for your Passport <strong>York</strong> username and password so that you can log into <strong>York</strong>’s online services for students. Passport <strong>York</strong> determines which services you are able to access. As a new student who has not signed up for Passport <strong>York</strong>, the first time you go to an application that requires the Passport <strong>York</strong> login, click on the button that says New Student Sign Up! The next screen will ask you to login with your student number and date <strong>of</strong> birth. Follow the steps as they are listed. You will be asked to give yourself a Passport <strong>York</strong> username and password. It is important that you remember what you choose. Once you have both your Passport <strong>York</strong> username and password, you can access the various online services for students. If you have forgotten your Passport <strong>York</strong> username and password, click on any application that requires Passport <strong>York</strong> and then click on Forgot your password or username? STEPS TO ENROLMENT AND REGISTRATION During your enrolment appointment, you will select your courses in consultation with an advisor. Before you begin your initial enrolment in courses: 1. Organize your enrolment materials. 2. Select your courses according to your program requirements or interests. 3. Using the Lecture Schedule and course descriptions, check the courses for restrictions/placement/special permission required. It is your responsibility to ensure you meet the course prerequisites. 4. Pick 2 or 3 alternate courses in case your first choice is filled. 5. Build your timetable. Ensure it is conflict free. The registration and enrolment system will not warn you if there are scheduling conflicts. Note: Many courses have 2 components – a tutorial as well as a lecture. Be sure to schedule all components into your timetable. 6. Access the registration and enrolment system during your enrolment appointment. COMPLETE YOUR ENROLMENT TRANSACTIONS • Login to the Registration and Enrolment Module (REM) using your Passport <strong>York</strong> username and password. • Confirm the tuition fee rate currently on your <strong>York</strong> record and acknowledge the contractual fee agreement. Your fee rate will be either domestic or international. You must agree and click yes to continue. If you do not agree with the tuition fee rate, contact the Registrar’s Office at 416-736-5440. • Confirm your choice <strong>of</strong> degree program. If you get this message, read it carefully and make your choice. You must make a choice in order to continue. • You can now proceed to enrol. There are four enrolment procedures that you can complete. 1. You can enrol in a course. Click add a course. Type the catalogue number in the add course field. Click the add course button. The catalogue number, course, and title will be displayed. If this is the course you want to add, click yes. If you are unable to add the course, you will get an explanation. 2. You can drop a course. Dropping a course may have a financial impact. Check the refund table. Click drop a course. Highlight the course you want to drop. Click the drop course button. The course and title will be displayed. If this is the course you want to drop, click yes. If you are unable to drop the course, you will get an explanation. 3. You can exchange a course you are in for a different course. If you are not able to get into the second course successfully, e.g. it is full, you will still remain enrolled in the first course. If you are successful, the first course will be dropped. Exchanging a course may have a 34
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