Banner Request Application [PDF - 60 KB] - City of Nelson

CITY OF NELSON
BANNER APPLICATION PROCEDURE
(1) Please read the Banner Procedure pamphlet which includes the following:
(a) Information for applicants requesting that the City hang a banner
(b) Banner Policy (4500.00.005) (amended February 21, 2005)
(c) Banner Permit Form
(d) Banner Application
(e) Waiver of Liability Form
(2) Complete and sign the Banner Application and submit, together with the
Application Fee of $100, to:
Banner Request
City of Nelson
101, 310 Ward Street
Nelson, BC V1L 5S4
(250) 352-2131
(3) Based on your request and location availability, your Application will be approved
and returned to you, or you will be notified in writing of the City’s decision.
(4) If approved, deliver your banner to the Nelson Fire Department on the Friday prior
to the hanging date of your banner, together with the approved Application and
completed Waiver of Liability Form (Please do not deliver your banner earlier than
one week prior, as the Fire Department does not have room to store banners)
For any further information, contact the City of Nelson Administration Department by phone at
352-8233 3, by fax at 352-2131 or by email: lschwab@nelson.ca

THE CORPORATION OF THE CITY OF NELSON
INFORMATION FOR THOSE WISHING TO HAVE THE CITY HANG A BANNER
IN THE CITY OF NELSON
The City of Nelson is pleased to assist you in getting your message out. The following are some
steps that will, hopefully, make the job easier.
1. When you have received permission from the City to hang your banner, go to the
Nelson Fire Department at 919 Ward Street with your banner. You will be required
to fill out a waiver of liability form before the banner can be hung.
2. If you plan to use this banner again, now would be a good time to check it for damage
and do any necessary repairs.
NOTE: FOR SAFETY REASONS BANNERS MUST BE IN COMPLIANCE
WITH THE FOLLOWING SPECIFICATIONS OR THEY WILL NOT BE
HUNG
3. If you wish to make or buy a street banner it must have
- 85 feet of ½” minimum rope (top and bottom)
- Banner size up to 3 ft. from top to bottom
- The rope must be sewn into the banner
- The corners must be reinforced
- Cuts must be made in the banner for wind to pass through
- Banners that have grommets on the corners to fasten the ropes to cannot be
hung across Baker Street. They can, however, be hung on the front of the
Civic Centre.
Just a reminder to please deliver your banner to the fire hall on the Friday before the
approved hanging date.
We hope this information is of assistance to you. Should you have any other questions,
stop in at the fire hall or phone 352-3103. We will be pleased to help you.

THE CORPORATION OF THE CITY OF NELSON
PERMIT TO HANG A BANNER
1. Permission is hereby granted to the Applicant, upon approval of their
application, to hang a banner in accordance with the signed application.
2. This Permit shall be in effect for the period of the approved application.
3. The Permittee shall sign a Release of Liability and Waiver of Claims form to
release and forever discharge the City of Nelson from any and all claims, causes
of action, suits or demands whatsoever and shall indemnify and save harmless
and keep indemnified the City, its employees, licensees and occupiers that arises
out of the hanging of a banner under this Permit.
4. The Permittee shall keep the sidewalk area and street free and clear of
obstruction and open to pedestrian traffic during the hanging and taking down of
the banner.
5. The banner shall not display any obscene or offensive words or language.
6. This Permit is not transferable or assignable.
7. The City may terminate this Permit, without notice, upon breach by the Permittee
of any term or condition of this permit and may remove the banner, and may
recover all fees, costs, losses and damages due under this Permit, by suit or
otherwise.
8. This permit is in effect upon approval of the application.
___________________________________________________________________

THE CORPORATION OF THE CITY OF NELSON
POLICY TITLE: Banners – Charitable Groups POLICY NO: 4500.00.005
and Organizations
EFFECTIVE DATE: February 21, 2005 SUPERSEDES: Aug 28/96
July 1, 2000
APPROVAL: Council PAGE: 1 of 1
POLICY:
The City may erect banners for charitable groups or organizations on request,
subject to the availability of workers and equipment.
PROCEDURE:
1) The City will erect banners to advertise events or activities taking place in the
City at the Baker Street or Civic Centre location.
2) The banners will be erected for a fee of $100.00 to be paid to the City by the
group, club or organization, provided the event is taking place locally and there is
local participation by the supporting group, club or organization, and the event
has a community-wide focus and is not discriminatory.
3) The group or organization making the request must do so in writing giving the
specific dates requested (with alternate dates) and the wording of the banner.
4) The request should be received by the City Manager or designate 60 days prior
to the event to ensure the scheduling of time and resources is possible.
5) Requests for longer than one week may be reduced to one week to
accommodate other groups or organizations.
6) The City Manager may decline the request and refer it to council for approval.

City of Nelson
APPLICATION FORM - Request to Hang Banner
The City may erect banners for charitable groups or organizations to advertise events
or activities taking place in the City, subject to the availability of workers and equipment. The
group or organization must complete this application form giving the specific dates requested
(with alternate dates) and the wording of the banner. Availability is on a first come, first serve
basis. Space is granted for a one week period (Monday-Sunday), however may be granted for a
longer period, subject to availability. The City reserves the right to accommodate other banners
during your approved dates if required. Requests should be received by the City 60 days prior to
the event to ensure the scheduling of time and resources are available. Submission of this
application does not guarantee that your banner will be erected.
Please print clearly
The fee for erecting the Banner is $100
Organization or Group Name:____________________________________________________
Contact(s) ___________________________________________________________________
Mailing Address: _____________________________________________________________
Phone: _______________ Fax: _______________ email: _______________________
State the purpose of the organization:
____________________________________________________________________________
Wording on Banner: ___________________________________________________________
Please check Banner Location desired: Baker Street
Civic Centre Building
Payment of $100 Fee Enclosed
Payment will be submitted under separate cover
(Fee must be received prior to final approval)
Week(s) requested (Monday-Sunday)______________________________________________
Alternate Week(s)______________________________________________________________
Once your application has been approved by our office, it will be returned to you. Please deliver
your banner to the Nelson Fire Department on the Friday before the approved date, together with
the approved Application and completed Waiver of Liability Form. The City of Nelson reserves the
right to reject this application.
I have read the attached Information for Those Wishing to Hang a Banner in the City of Nelson, City
Policy, Permit to Hang Banner and Waiver of Liability Form and agree to abide by the regulations
_______________________________
Signature of Authorized Representative
________________________________
City of Nelson Approval
_________________________
Date
________________________
Date

THE CORPORATION OF THE CITY OF NELSON
RELEASE OF LIABILITY, WAIVER OF CLAIMS,
ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT
BY SIGNING THIS DOCUMENT YOU WILL WAIVE CERTAIN
LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE
PLEASE READ CAREFULLY
I/We _____________________________, the undersigned, for myself, my heirs,
executors, administrators, successors and assigns:
(i)
hereby release and forever discharge The Corporation of the City of Nelson, its
officers and employees from any and all actions, causes of action, claims,
demands for, or by any reason of any damage, loss, injury or death, to person
and property which heretofore has been, or hereinafter may be sustained in
consequence of:
(ii)
(iii)
HANGING A BANNER ON BAKER STREET CIVIC CENTRE (√ One)
FOR THE PERIOD _____________________________ FOR THE PURPOSE OF PROMOTING
AWARENESS OF
_____________________________________________________________________________
hereby agree to indemnify and save harmless The Corporation of the City of
Nelson, its officers and employees from all claims and demands, actions, suits or
other proceedings and from all loss and costs of any kind whether wholly or
partially, which may be caused by or arise out of, or be in any way attributable to:
I hereby agree to retrieve my banner from Nelson Fire & Rescue Services upon
removal. If the banner has not been retrieved within 48 hours, it will be delivered
to the address supplied on the attached application by courier at my own
expense. I also understand that any banners still in possession of Nelson Fire &
Rescue Services 90 days after removal may be destroyed.
HANGING A BANNER ON BAKER STREET CIVIC CENTRE (√ One)
FOR THE PERIOD _____________________________ FOR THE PURPOSE OF PROMOTING
AWARENESS OF
_____________________________________________________________________________
SIGNED AT NELSON BRITISH COLUMBIA, THIS
DAY OF __________20____
_________________________
Witness
_____________________________
Signature of Releasor
NAME AND PHONE NUMBER OF CONTACT PERSON TO PICK UP BANNER:
Name: ____________________________
Phone No. __________________