2011-T-09 - City of Nelson

The Corporation of the City of Nelson 

Suite 101, 310 Ward Street, Nelson British Columbia V1L 5S4 

INVITATION TO TENDER 

System Maintenance Nelson Hydro 

3 Year Plan: 2011, 2012, 2013 

TENDER NO. 2011-T-09 

Sealed Tenders marked “TENDER 2011-T-09 SYSTEM MAINTENANCE NELSON 

HYDRO”will be received at the office of the Finance and Purchasing Manager – 

Suite 101-310 Ward Street, Nelson B.C., V1L 5S4, up to and including 3:30 p.m., 

local time, June 21, 2011 for the following work: 

High Voltage Equipment Testing and Services required for 2011, 2012 and 2013 

Tender documents are available from: 


Suite 101 – 310 Ward Street 

Nelson BC 

Contact: Finance & Purchasing Manager 

Phone: 352-8204 

BC Bid or the City of Nelson web site, http://www.nelson.ca/html/tender.html. 

Tenders will be opened publicly immediately after the closing hour, at City Hall, 

Admin Meeting Room (second floor) at which time interested parties may be present 

if so desired. 

Suzanne Rorick 

Finance & Purchasing Manager

ATTACHMENT A 

TENDER ADMISSION INSTRUCTION 

TENDER 2011-T-09 System Maintenance Nelson Hydro Page 2 of 51

THE CORPORATION OF THE CITY OF NELSON 

INSTRUCTIONS TO BIDDERS 

TENDER NO 2011-T-09 

1.0 TENDER ADMISSION: 

1.1 Definition 

Throughout this agreement “City”, “The City”, “City of Nelson”, “Nelson Hydro” 

shall mean The Corporation of the City of Nelson. 

1.2 Submission of Tender: 

The Sealed Tender shall be addressed to: 


Suite 101, 310 Ward St. 

Nelson, B.C. V1L 5S4 

Attention: Finance & Purchasing Manager 

Tender envelope shall be marked: 

TENDER 2011-T-09 – SYSTEM MAINTENANCE NELSON HYDRO 

Submission of tenders to the City via direct facsimile or email is not acceptable 

and all tenders must be submitted in a sealed envelope, clearly marked with the 

tender number and project title. 

Two complete copies of all Tenders should be submitted, along with one 

electronic version in the form of CD/DVD/memory stick. 

1.3 Closing Date 

Tenders will be received up to 3:30 p.m., local time, June 21, 2011. Tenders 

received after the closing time will be returned unopened. 

1.4 Tender Opening: 

Tenders will be opened in the Second Floor Meeting Room at City Hall 310 

Ward Street, Nelson, BC, immediately after the closing hour of this Tender, at 

which time interested parties, may be present if so desired. 

1.4.1 Acceptability of Tender 

The City reserves the right: 

a) to award bids received on the basis of individual items or groups of items 

or on the entire list of items; 

b) to reject any or all bids, or any part thereof; 

c) to waive any informality in the bids; and 


d) to accept the bid, or any portion, that is in the best interest of the City. 

An acceptance mailed to the successful bidder within the time for acceptance 

specified in the tender results in a binding contract without further action by 

either party. 

Tenders that are unsigned, incomplete, illegible, unbalanced, obscure, or other 

irregularities may be rejected as informal. 

Tender form must contain the Tenderers business or home address and legal 

status must be disclosed and must be signed by a duly authorized official. 

The Tender shall be open for acceptance for a period of sixty (60) days from the 

date of closing of this Tender. 

The Corporation of the City of Nelson reserves the right to waive any 

irregularities at their own discretion. Unit prices shall be filled in where indicated 

on the Tender form. 

1.5 Bid Pricing: 

Unit prices shall be shown for each unit on which there is a tender. The bid 

price is to be a fixed price for all 3 years. Prices should be all inclusive with 

allowance for travel time and living expenses. The contractor should base 

their price on site inspection and submit their offer according to field 

conditions. 

Unless otherwise specified herein by the City of Nelson, all prices quoted are 

to be net prices in Canadian funds including Canadian Customs duties, and 

are to be F.O.B. including delivery charges to the destination as indicated. 

The City reserves the right to terminate this contract based on unacceptable 

price increases during the contract period. 

1.6 Contract 

Upon award the Tenderer will be required to complete the form of agreement 

(sample attached). Once the contract is fully executed a signed copy will be 

returned to the vendor and a purchase order will be issued. This PO number 

must be referenced on all invoices. 

1.6.1 Evaluation 

The Contractor may be evaluated on its performance at any time during the 

Term as well as on contract completion. If an evaluation is done, The City's 

purchasing department shall provide a copy of the completed vendor 

performance evaluation form to the Contractor. Information contained in the 

form will be used for future proposal evaluations and award recommendations. 

Should the Contractor view any of the information contained therein to be at 

variance with its own evaluation of performance, the Contractor shall, within ten 

(10) days of receipt of the vendor performance evaluation form, give notice in 

writing to The City setting out the items in question which the Contractor feels to 

be incorrect. The City will then arrange a meeting including the project manager 


for The City and the Contractor to review the differences. 

1.7 Payment 

Tenderers shall note that the City of Nelson will require all vendors to be paid by 

direct deposit. Upon award, the City will require the vendors banking and 

contact information. 

The Annual invoice will not be paid until Nelson Hydro has received and 

accepted the annual report. 

1.7 Tenderer's Qualifications: 

The Contractor is expected to employ competent people, properly trained and 

instructed to effectively, efficiently and safely perform the requirements of the 

work. All personnel are expected to be presentable and professionally 

competent to conduct themselves and the work. 

The Contractor must be registered in good standing with the Worker’s 

Compensation Board. A clearance letter of good standing with the Worker’s 

Compensation Board must be provided. 

For Nelson Hydro Tenders 

The selected contractor must be qualified to enable their employees to work 

unattended in the Nelson Hydro system. The contractor shall take and hold 

work permits issued to him from Nelson Hydro, and must understand the 

isolation zone around de-energized equipment. 

It shall be the contractor’s responsibility to ensure that all applicable 

regulatory codes and provisos are conformed to, especially those regulating 

work in the vicinity of energized substations and generating station within 

Nelson Hydro utility system. The contractor shall ensure that personnel are 

qualified, and be able to show proof of competence. 

The contractor must show certification in the Power Systems Safety Program 

(PSSP), Level-5, as instituted and recognized by BC Hydro. This 

endorsement shall be by Electrical Industry Training Institute (EITI), or 

approved equal. In addition to this, the contractor will also be required to have 

its designated lead hand made available for a 2 hour “Person in Control” (PIC) 

approved Nelson Hydro lockout & safety system training. This training will 

allow the contractor’s designate to take and hold station and line clearances, 

lockouts, test & work permits to conduct his work within the Nelson Hydro 

system. There will be a short open-book examination of the required material. 

Once accredited by Nelson Hydro, that designated person shall not leave the 

work site, if there is a crew on site, while he is in possession of this work 

approval from Nelson Hydro. 


The contractor is responsible for completing his own daily tailboard, and must 

be prepared to show these documents, upon request. If the scope of the work 

changes significantly, the contractor must prepare a new tailboard. 

Failure to satisfactorily complete this Nelson Hydro PIC program will result in 

the contractor’s discharge from this contract. 

The successful Contractor and all his sub-trades shall be members or 

affiliates in good standing of the IBEW and provide a written clearance letter 

from the Local IBEW Union Office with the Tender Bid Form. 

1.8 Work Location & Conditions: 

Before submitting a Tender, a non-mandatory visit to the Project site is advised, 

either personally or through an authorized representative to satisfy themselves 

as to the local conditions. The Tenderer is fully responsible for obtaining all 

information for the preparation of this Tender and for the execution of the work. 

Without limiting the generality of the foregoing, the Contractor shall satisfy 

themselves of any special risks, contingencies, regulations, safety requirements 

and other circumstances which may be encountered. 

1.9 Liability 

The Tenderer shall ensure that the City of Nelson, its officers and employees, 

are saved harmless from any liability whatsoever arising out of the Tenderer's 

performance or non-performance of the term of this Tender, including the 

performance by any sub-Contractor. 

1.10 Withdrawal: 

Tenders may be withdrawn by written notice only, provided such notice is 

received by the Finance and Purchasing Manager prior to the time set for the 

opening of tenders. Upon closing time all tenders become irrevocable. By 

submission of a tender the contractor agrees that should they be successful, 

the contractor will enter into a contract with the City of Nelson. 

1.11 Amendment of Tenders: 

A tenderer may amend or revoke a tender by giving written notice, delivered 

by hand, mail, or fax, to: 


Suite 101-310 Ward St. 

Nelson, B.C. V1L 5S4 

Attention: Finance and Purchasing Manager 

An amendment or revocation that is received after the Tender Closing Date 

and Time shall not be considered and shall not affect a tender as submitted. 

An amendment or revocation must be signed by an authorized signatory of 

the tenderer. 

Any amendment that expressly or by inference discloses the tenderers 

Tender Price or other material element of the tender such that, in the opinion 

of the City, the confidentiality of the tender is breached, will invalidate the 

entire tender. 


If a tender amendment or revocation is sent by fax the tenderer assumes the 

entire risk that equipment and staff at the receiving office will properly receive 

the fax containing the amendment or revocation before the Tender Closing 

Date and Time. The City shall not be liable to any tenderer if for any reason a 

fax is not properly received. 

1.12 Bid Clarifications 

The owner in its sole discretion reserves the right to clarify any bid after 

closing and prior to award. 

1.13 Further Information: 

Technical questions regarding this tender should be directed to: 

Mike Amos, Operations Manager 

Phone: (250) 352-8213 

Email: mamos@nelson.ca 

Questions regarding submission requirements, timing or similar contractual 

matters should be directed to: 

Suzanne Rorick, CMA, Manager, Finance and Purchasing 

Phone: 250-352-8204 Fax: 250-352-6594 

Email: srorick@nelson.ca 


ATTACHMENT B 

GENERAL CONDITIONS 

& INSURANCE REQUIREMENTS 



GENERAL CONDITIONS 

& INSURANCE REQUIREMENTS 

TENDER NO 2011-T-09–SYSTEM MAINTENANCE NELSON HYDRO 

Where services are provided or service is provided as part of the goods 

purchased, the following will also apply: 

2.0 GENERAL 

The contractor shall be deemed the “Prime Contractor” for the works site under 

the Regulations of the Workers Compensation Act and Occupational Health 

and Safety Regulation and must fulfill all of the obligations required of a “Prime 

Contractor”. 

2.1 No Claim for Compensation: 

Except as expressly and specifically permitted in these instructions to Tenderers, 

no Tenderer shall have any claim for any compensation of any kind whatsoever, 

as a result of participating in the tender, and by submitting a bid each tenderer 

shall be deemed to have agreed that it has no claim. 

2.2 Manner of Performance 

The whole of the work and the manner of performing same shall be done in a 

professional / workmanlike manner, and all personnel shall have an adequate 

experience and background in the work required, and to the entire satisfaction 

and approval of the City of Nelson. 

2.3 Inspection – Services: 

Periodic inspection of the work areas will be made by the City of Nelson to verify 

that the service supplied by the Contractor is adequate in all respects. If any 

deviations from this exist, the Contractor will be notified either verbally or in writing 

of the corrective measures to be taken. 

Upon notification, the Contractor must proceed without delay to institute corrective 

measures. Such periodic inspections shall not relieve the Contractor in any way 

from making his own inspections to ensure that the work is being satisfactorily 

performed. 

Supplies: 

All supplies shall be subject to inspection and test by and shall meet the 

approval of the City Purchasing Department, and the decision shall be final and 

binding upon all parties. The contractor shall adopt such inspection measures 

as may be considered necessary by the City Purchasing Department to ensure 

that the supplies supplied or to be supplied hereunder are at all times of a 

uniform grade and of the kind and quality herein specified. 

In case any supplies or lots of supplies are defective in material or workmanship 

or otherwise not in conformity with the specifications of the contract, the City 


Purchasing Department shall have the right either to reject them or to require 

their correction. Supplies or lots of supplies which have been rejected or 

required to be corrected shall be removed or corrected in place, as requested by 

the City Purchasing Department, by and at the expense of the contractor 

promptly after receipt of notice by the contractor from the Purchasing 

Department. 

2.4 Materials, Appliances, Employees 

Unless stipulated otherwise, the Contractor shall provide and pay for all material, 

labour, tools, equipment, power, transportation and other facilities for the execution 

of the work. 

The Contractor shall not employ on the work any unfit person nor anyone not 

skilled in the work assigned to them, being under the influence of, or in the 

possession or use of intoxicating beverages or drugs on the work shall be 

sufficient reason to declare an employee as unfit. 

The Contractor and/or their employees shall not enter into any dispute with, and 

shall maintain a courteous relationship with the public while in the process of 

executing the Contract work. 

2.5 Emergencies or Non-compliance by Contractor 

1) The Owner's representative has authority to stop the progress of the work 

whenever in his opinion such stoppage may be necessary to ensure the 

safety of life, or the structure, or of adjoining property. 

a) The Owner's representative shall have, without limitation, the following 

rights: 

In his sole opinion, to decide whether any part of the work has been done as 

required by the Contract. 

2) What the Contractor is required by the Contract to do including without 

limitation questions as to the acceptability of the quality or quantity of any 

labour or material used in the execution of the work and the timing or 

scheduling of the work. 

2.6 Changes in the Work 

The Owner, without invalidating the Tender, may make changes by altering, 

adding to, or deducting from the work, the Contract price being adjusted 

accordingly. All such work shall be executed under the conditions of the original 

Tender. 

2.7 Valuation of Changes 

The value of any change or extra work shall be determined in one or more of the 

following ways: 

a) by unit prices agreed to; 

b) by estimate and acceptance in a lump sum; 

c) by cost and percentage or by cost and a fixed fee. 


In case of additional work to be paid for under method (c), the Contractor shall 

keep and present in such form as the Owner may require a correct account of 

the net cost of labour and materials, together with vouchers. 

No payment on account of changes or extra work shall be made until the value 

thereof shall have been determined as herein provided. 

2.8 Applications for Payment 

The Contractor shall submit to the Owner an application for each payment and, if 

required, a statutory declaration, receipts or other vouchers showing his 

payments for labour. 

2.9 Permits, Notices, Law & Rules 

The Contractor shall apply and pay for all necessary permits or licences, 

including City of Nelson Business License, required for the execution of the 

work. The Contractor shall give all necessary notices and pay for all fees 

required by law and comply with all laws, ordinances, rules and regulations 

relating to the work and to the preservation of the public health. The Contractor 

shall be responsible for the safety of all workmen and equipment on the project 

in accordance with all applicable safety legislation passed by Federal, Provincial 

and Local Authorities governing safety. 

2.10 Local Conditions 

The Contractor shall by personal inspection, examination, calculations or tests, 

or by any other means, satisfy themselves with respect to the local conditions 

to be encountered and practicability of the work and of the methods of 

procedure. 

No verbal agreements or conversation with any officer, agent or employee of the 

City of Nelson, either before or after the execution of the Tender, shall effect or 

modify any of the terms or obligations herein contained. 

2.11 Compliance with Workers Compensation Regulations 

The Contractor shall ensure compliance on his part with the Workers 

Compensation Act and any regulations thereunder, especially provisions of said 

Act or of regulations under said Act having to do with the prevention of accidents, 

the prevention of diseases and the provision of safe working conditions, including 

proper sanitation and ventilation. 

In any case where pursuant to the provisions of the Workers Compensation Act, 

the Workers Compensation Board orders the Contractor in respect of his 

operations under this Agreement to cease operations because of failure to install 

or adopt safety devices or appliances directed by the order of the said Board, or 

required under said Act or regulations thereunder or because said Board is of the 

opinion the conditions or immediate danger exist that would be likely to result in 

injury to any person, or because of lack of payment of an account due to the 

Board, the Owner on 24 hours written notice to the Contractor may terminate the 

Contract. 

2.12 Protection of the Work, Property and Public 

It shall be the Contractor's responsibility to ensure that all applicable statutory 


codes and provisos are conformed with, especially those regulating work in the 

vicinity of energised electrical circuits. The Contractor shall ensure that his tree 

pruning and clearing personnel are properly qualified and be able to show proof 

of competency. 

The Contractor shall be responsible for safety management for all persons 

who are present within the boundaries of the work site, including but not 

limited to the Contractor’s workers, the Subcontractor’s workers, the 

Corporation or Engineer or any other inspector or agent appointed by either of 

them and other Contractor’s workers and anyone else 

2.13 Safety 

The Contractor shall be solely and completely responsible for the overall safety 

program on the work site during the performance of the work, to ensure the 

safety of all persons at the work site, the physical facilities and buildings existing 

and under construction; and, to safely coordinate all activities on the work site. 

This requirement shall apply continuously and not be limited to normal working 

hours. 

The Contractor shall observe and enforce all safety measures required by 

Workers Compensation Act of British Columbia and attendant regulations, the 

safety requirements of the Corporation and all applicable statutes. In the event 

of discrepancy between such provisions, the most stringent provision will apply. 

The Contractor shall investigate thoroughly the nature and conditions of the 

project as well as the requirements of the job procedures and should be 

prepared to , if warranted, implement a more comprehensive safety program 

than is required by the WorksafeBC OHS Regulations. 

The Contractor shall develop and be responsible to maintain a project-specific 

work site safety program, tailored specifically to the work of the contract, and 

shall be acceptable in all respects to WorkSafe BC. 

The Contractor shall make itself, its employees, subcontractors, suppliers, the 

Corporation, the Engineer and all others that the Contractor brings to the work 

site aware of the safety and security rules, regulations and requirements in 

effect at the work site. 

The Contractor shall provide site safety orientation for all Contractor and 

Subcontractor employees and visitors to the site. This presentation must be 

made before their work commences or an appropriately trained worker must 

escort them. 

The contractor shall be proactive in its approach towards safety and shall 

anticipate problems, correcting situations before they occur. The Contractor 

shall have a means of inspecting the work site to ensure all personnel meet or 

exceed the minimum safety requirements, all unsafe conditions are corrected 

immediately, and proper discipline is enforced. A lax attitude towards safety will 

not be tolerated on the work site. 


2.14 Owner's Right to Do Work 

If the Contractor should neglect to prosecute the work properly or fail to 

perform any provision of this Tender, the Owner, after five (5) days written 

notice to the Contractor, may without prejudice to any other right or remedy 

he may have, make good such deficiencies and may deduct the cost thereof 

from the payment then or thereafter due the Contractor. 

2.15 Work by Others 

The City of Nelson reserves the right to determine whether the Contractor or 

the City crews will perform the work. The decision will be made based on the 

scope of the work in question and will be the made at the owner’s discretion. 

If the Contractor is not available to perform the work scheduled as requested 

in the time frame as determined by the Owner, the City of Nelson reserves 

the right to have work done by an alternate contractor or City crews. This 

work will only be undertaken upon discussion with the Contractor and 

mutually agreeing to this arrangement. 

2.16 Owner's Right to Terminate Contract 

If the Contractor should be adjudged bankrupt, or if he should make a general 

assignment for the benefit of his creditors, or if a receiver should be appointed 

on account of his insolvency or if he should refuse or fail to supply enough 

properly skilled workmen or proper equipment after having received seven (7) 

days notice in writing from the Owner or otherwise be guilty of a substantial 

violation of the provisions of the Contract, then the Owner may, without 

prejudice to any other right or remedy he may have, by giving the Contractor 

written notice, terminate the employment of the Contractor and finish the work 

by whatever means he may deem expedient. In such case, the Contractor shall 

not be entitled to receive any further payment. 

2.17 Contractors Right to Terminate Contract 

If the work should be stopped under an order of any court, or other public 

authority through no act or fault of the Contractor or of anyone employed by 

them, or if the Owner should fail to pay to the Contractor within fourteen (14) 

days of its maturing and presentation, any sum certified by the Owner or 

awarded by arbitrators, then the Contractor may upon five (5) days written 

notice to the Owner stop work and/or terminate this Contract without prejudice 

to any other right or remedy he may have, and recover from the Owner payment 

for all work executed and any loss sustained with reasonable profit and 

damages. 

2.18 No Assignment or Sub-Letting of Contract Without Consent 

The Contractor shall not assign, sub-let or let out as task work, any part of the 

work without first having had and obtained the consent in writing of the 

Corporation, which consent the Corporation may withhold in its absolute 

discretion. If the Corporation should consent to any such assignment, sub-letting 

or letting out as task work of all or any part of the work, the Contractor shall by 

reason thereof, be in no way relieved from their responsibility for the fulfilment of 

said work, but shall continue to be responsible for the same in the same manner 

as if the said work had been performed by the Contractor themself. 


2.19 Prices to be Accepted as Full Compensation 

The price or prices provided for in the Tender shall be accepted by the 

Contractor as full compensation for everything furnished and done by the 

Contractor under this Tender, including all work required but not included in the 

items herein mentioned, and also for all loss or damage arising out of the nature 

of the work or the action of the weather, elements, or any unforeseen 

obstructions or difficulty encountered in the prosecution of the work, and for all 

expenses incurred by or in the consequence of any delay or suspension or 

discontinuance of the work as herein specified, and for well and faithfully 

completing the work as in this contract provided. 

2.20 Public Liability & Property Damage Insurance 

Forthwith after the execution of this Agreement the Contractor shall obtain and 

maintain in force during the currency of this Agreement with an insurance 

company a policy of insurance acceptable to and approved in writing by the 

Corporation the following insurance with limits on an occurrence basis not less 

than those shown in respective items following: 

Consulting and Professional Services: 

MINIMUM 

INSURANCE 

Consulting Services for projects 

not exceeding $500,000 in value $ 500,000.00 


between $500,000 and $1 Million in value $ 1,000,000.00 


exceeding $1 Million in value $2,000,000.00 

The Maximum deductible in all categories shall be $50,000.00 

The Consultant shall provide proof to the City, and shall, upon request, 

provide the current policy certificate of insurance for inspection by the City. 

The Consultant accepts responsibility for the acts and omissions of all subconsultants 

it may engage in rendering the Service on the Project. 

The Consultant's professional errors and omissions insurance shall remain in 

force for the life of the Project and for twelve (12) months after substantial 

completion, and shall contain the following endorsement to provide the City of 

Nelson with prior notice of changes and cancellations: 

"The Insurer and the Insured Consultant shall provide written notice to be 

delivered by hand, or sent by registered mail to the City at least thirty (30) 

days in advance of the activation date of any proposed cancellation, change 

or amendment restricting coverage under this policy". 


Provision of all other Goods and Services: 

a. Commercial General Liability Insurance and Property Damage Insurance 

providing coverage not less than Five Million ($5,000,000.00) Dollars 

each occurrence, all inclusive against liability for bodily injury or death 

on an occurrence basis and/or damage to property on an accident basis. 

b. Automobile Insurance for public liability and property damage providing 

coverage not less than Five Million ($5,000,000.00) Dollars each 

occurrence, all inclusive on owned, non-owned or hired vehicles. 

c. Completed Operations coverage not less than Five Million 

($5,000,000.00) Dollars each occurrence inclusive against liability for 

bodily injury, death and/or damage to property of others arising out of the 

existence of any condition in the completed work on any installation or 

repair operations during the period of one year next ensuing after 

acceptance of the completed work by the Corporation. 

In all policies of insurance providing coverage called for by this clause 

(except automobile insurance on vehicles owned by the Contractor), the 

“Corporation of the City of Nelson” shall be named as the additional 

insured. In all such policies each sub-contractor performing work under 

this Agreement shall be named as an additional insured in respect of the 

performance of the work, and each such policy shall provide that no 

cancellation or material change in the policy shall become effective until 

after thirty (30) days notice of such cancellation or change shall have 

been given to the Corporation by registered mail, and the contractor will 

upon demand of the Corporation delivery over to the Corporation all such 

policy or policies of insurance and the receipt for payment of premium 

thereon; and should the contractor neglect so to obtain and/or maintain in 

force any such insurance as aforesaid or delivery such policy or policies 

and receipts to the Corporation, then it shall be lawful for the Corporation 

to obtain and/or maintain such insurance, and the Contractor hereby 

appoints the Corporation his true and lawful attorney to do all things 

necessary for this purpose. All monies expended by the Corporation for 

insurance premiums under the provisions of this clause shall be charged 

to the Contractor 

2.21 Indemnification of Corporation 

The Contractor shall indemnify, protect and save harmless the Corporation, its 

officers, agents, servants and employees from and against all actions, causes of 

actions, claims and demands of every kind, description and nature whatsoever 

arising out of or in any way connected with fulfilment of this contract, and all 

such actions, causes of action, claims and demands recoverable from the 

Corporation or the property of the Corporation, shall be paid by the Contractor, 

and, if recovered from the Corporation, or the property of the Corporation, shall 

together with any costs and expenses incurred therewith be charged to the 

Contractor. 


2.22 Service Contracts: 

If this tender is for a contracted service, tenderers shall note: 

a) INSURANCE – The Contractor shall, without limiting its obligations or 

liabilities under this contract, procure and maintain, at its own expense 

and cost, the insurance policies listed in General Conditions & Insurance 

Requirements. Unless specified otherwise, the duration of each coverage 

and insurance policy shall be from the date of commencement of the Work 

until the date of final certificate for payment. 

b) BUSINESS LICENSE - that a City of Nelson Business License is required 

by the successful contractor prior to commencing work. 

c) WORKSAFE BC (formerly WCB) - that the City of Nelson will require proof 

of current WorkSafe BC coverage prior to the successful contractor 

commencing work. 

d) IBEW - that the City of Nelson will require proof of current IBEW clearance 

which should be submitted with the Tender Bid Form. 


ATTACHMENT “C” 

SCOPE OF WORK / SPECIFICATIONS 



INVITATION TO TENDER 

TENDER NO 2011-T-09 SYSTEM MAINTENANCE NELSON HYDRO 

3.0 SCOPE OF WORK / SPECIFICATIONS 

Nelson Hydro requires the services of a competent qualified contractor to provide 

inspection and testing services within the utility. 

The bidding contractors must provide fixed prices for the complete service package, 

and cannot change the prices unless authorized. 

We will require a “pay as you go” contract, where the services will be paid for only 

when satisfactorily completed, including resulting test reports and recommendations. 

Prices should be all inclusive with allowance for travel time and living expenses 

included. The contractor should base his price on site inspection and submit his offer 

according to field conditions. 

Nelson Hydro will require the successful contractor to supply engineering/technical 

advice either by e-mail or telephone, on issues directly related to the equipment 

testing services. This service should be included in the contractor’s offer. 

Nelson Hydro reserves the right to add or delete equipment from the following lists 

included with this document. The contractor must include unit prices so similar 

equipment can be substituted if necessary. Unit prices should include the following: 

Oil reconditioning – per litre 

Oil de-watering – per litre 

Gas-in-oil analysis – per sample 

Oil fluid analysis – per sample 

Transformer winding test – per kVA 

Voltage regulator test – per kVA 

Generator winding test – per unit 

Exciter test – per unit 

Lightning arrester test – per 3-phase unit 

Circuit breaker test – per unit 

Definitions 

Nelson Hydro has identified all system equipment according to voltage level, device 

identification, and unit number. 

Examples: 

60CB27 = 60kV, circuit breaker, unit number 27 

25VR41 = 25kV, voltage regulator, unit number 41 


The following definitions apply to all Nelson Hydro devices: 

CB – Circuit breaker 

G – Generator 

Gnd - Ground 

LA – Lightning Arrester 

T – Transformer 

VR – Voltage regulator 

Oil Analysis 

An electronic copy of the Nelson Hydro single-line can be supplied to any interested 

parties. Also digital photos of each station are available if requested. 

Work Schedule 

We require all work to be completed in April & May or September & October for 

testing services, as long as Nelson Hydro can co-ordinate with other utility 

operations, and their own maintenance schedule. There is typically 2-3 weeks work 

for contracted services, for each year specified. 

Work Assistance 

Nelson Hydro will provide trades people to assist in preparing specified equipment 

for testing, and removing from service. This includes lock-out and isolation of 

equipment, installing work zone warning tape, removal and re-installation of the 

equipment cables, high voltage leads, secondary controls, generator cables, 

connection of station service cables, and other assistance that the contractor may 

need. Nelson Hydro employees may not be present when the contractor is 

proceeding with his general testing routine, unless called to site because of specific 

maintenance issues. 

Nelson Hydro will supply access to substation 120/240 volt, maximum 30 amp power 

supply. Any power supply requirements in excess of this must be supplied by the 

contractor. The contractor may utilize his own portable power supply, if he wishes. 

The powerplant has 480 volt 3-phase supply available to the contractor. 

Nameplate Data 

We have electronic versions of all equipment nameplate data, for the contractor’s 

review. This can be sent to the contractor via e-mail, if they request it. We will not 

send facsimile copies of nameplate data. 

Testing Requirements 

The following testing requirements apply to all listed devices: 


60kV Circuit Breaker Tests 

We require the services of a qualified contractor to complete the testing of 60kV 

power circuit breakers. The contracted portion of the work must consist of the 

following minimum tests and services: 

1. Pump oil into clean holding reservoir (reservoir supplied by contractor) via 

filtration unit approved for insulating oil. The oil may require reconditioning, 

depending on results of gas-in-oil analysis. This is detailed elsewhere. 

2. SF6 Gas in 60kV breakers must be handled and serviced according to 

manufacturer’s recommendations. 

3. De-tank and check linkages and lubricate and adjust, as required by service 

manual provide by Nelson Hydro. Report any damaged or worn components 

immediately to Nelson Hydro. 

4. Inspect and clean arc chutes, as required. 

5. Inspect, clean, and lubricate, as required, all contact surfaces in the main tank, 

and in the control cabinet. 

6. Filter insulating oil, and test for kV breakdown and water content. Oil shall be 

filtered sufficiently to have parameters fall within manufacturer’s specifications. 

Pump oil back into main tank via filtration unit, when inspection work is complete. 

7. Analyze breaker utilizing a Cincinnati, or equivalent, test unit. 

8. Megger breaker, including all bushings and contacts. 

9. Micro-ohm test breaker main contacts, per standard test procedures. 

10. Doble test breaker, including bushings and cap taps. 

11. Any other testing procedures recommended by the contractor or breaker 

manufacturer. 

Upon completion of this work, the contractor shall provide a written report of all 

findings, and make recommendations to remedy any problems found during testing. 

Generator Winding Tests 

We require the service of a qualified contractor, to test the windings on the specified 

generator at the Nelson Hydro Powerplant. 

The contractor shall provide the following minimum tests, complete with written 

report and on site recommendations for resolving and repairing found problems: 


1. Megger Tests 

Including the generator cables, and the leads to the surge arrester module. 

2. Rotor Insulation Resistance Test 

Including average “PI” value. 

3. Rotor Pole Drop Test (Salient Rotor Pole Test) 

This test may not give satisfactory results without the rotor removed from the 

stator. We would still like the test performed until readings show unacceptable. 

The rotor will not be removed during these tests. 

4. Megger Stator Windings 

Perform combined and individual phases tests. 

5. Stator Insulation Resistance Test 

This shall also include the average “PI” value. 

6. Insulation Power Factor & “Tip-Up” Tests (Doble) 

Tests shall also include inter-phase insulation checks. 

7. Doble Tests of Surge Arresters 

The arresters are metal oxide and will begin to operate very near their rated 

voltage. Therefore, these tests shall be performed at 5kV. 

8. Corona Probe Test 

This is a measurement of the amount of slot discharge. If the initial tests indicate 

a high number, then the contractor shall retest that slot. If the reading is still high, 

then previous readings will be compared for trending to predict failure. 

9. Air Gap Tests 

Measurements of reasonable accuracy shall be taken to determine the position 

of the rotor with respect to the stator. It was determined from previous tests that 

the air gap is uneven, and we are trying to determine the reason for this. The 

contractor shall bench mark the unit at its stopped position and record this either 

by notes or diagram, and report the air gap at several stations. Ideally, each of 

the poles should be measured, and we can determine the practicality of this, on 

site. 

The contractor shall provide a written report immediately upon completion of his 

generator testing, and shall make recommendations to remedy abnormal test 

results. We can supply past test results for these generating units, for the 

contractor’s reference. 

Generator Static Exciter Tests 

We require the services of a qualified contractor to perform routine maintenance on 

the static excitation system for generator indicated, at the Nelson Hydro Powerplant. 

The static exciter requires the following minimum tests: 


1. Test and adjust all firing circuits 

2. Test protection circuits 

3. Check and adjust protective relay pick-up points 

4. Ensure all connections are tight, clean & continuous 

5. Test unit power supply 

6. Any other tests recommended by supplier/contractor 

The contractor must provide a written report of his findings, recording all “as found” 

and “as left” settings, as recommended by the excitation systems routine test sheets. 

He must make recommendations to remedy abnormal test results, and make 

adjustments where possible. We can supply past test results for these units, for the 

contractor’s reference. The complete static excitation manual will be provided to the 

contractor. 

Lightning Arrester Tests 

We require the services of a qualified contractor for station lightning arresters 

testing. 

Station arresters (12.5kV, 25kV, 60kV) require the following minimum tests: 

1. Insulation (Megger) Test 

2. Doble Test 

3. Power Factor Test 

4. Ensure all connections are tight, clean and continuous 

5. Thoroughly clean arrester and mounting bracket 

6. Inspect and tighten ground lead from each arrester to down lead 

7. Any other tests recommended by supplier/contractor 

Transformer, Voltage Regulator & Metering Unit Tests 

We require the services of a qualified contractor for substation power transformer 

and voltage regulator and metering unit winding testing. 

Testing must include the following minimum: 


1. Doble tests, windings, bushings, cables, potheads, and surge arresters (where 

applicable) 

2. Winding ratio tests (TTR tests) 

3. Capacitance & dissipation factor test 

4. Winding resistance test 

5. Winding insulation test 

6. Meggar test 

7. Tap Changer 

Inspection and maintenance as recommended by manufacturer 

8. Oil power factor test 

9. Any other testing as recommended by supplier to provide a comprehensive 

analysis of the unit. 

The voltage regulator tests are for the main windings and tap changers of these 

units at the same time, with assistance from Nelson Hydro. 

The contractor must provide a written report immediately upon completion of his 

testing, and shall make recommendations to remedy abnormal test results. Each 

transformer test report must be on an individual report sheet for Nelson Hydro. We 

can supply past test results for these units, for the contractor’s reference. 

Protective Relay Testing 

We require the services of a qualified competent contractor to perform routine 

testing to protective relays within our system for the year indicated. All relays 

included on the following list, are single phase units, electro-mechanical, unless 

otherwise noted. 

The contractor shall provide all of his own test equipment, including test jacks and 

plugs for each type of relay within the Nelson Hydro system as listed herein and all 

necessary test leads to perform all relay testing. He shall check and note the “as 

found”, and “as left” condition of each and every relay. The contractor shall notify 

Nelson Hydro of his test equipment power supply requirements, so that 

arrangements can be made to have that supply available at each station. 

Adjustments shall be made to enable the relay to conform to settings as shown in 

the relay test sheets, as provided by Nelson Hydro. 

All protective relays shall be tested in their case, and isolated from instrument 

transformers signals, as per accepted test methods as outlined in the BC Hydro 

Protection and Control Testing and Maintenance Manual, and to the relay 

manufacturer’s Instruction Bulletin recommendations. Nelson Hydro will supply on 

site, all Instruction Bulletins to the contractor, if he so desires. 


As each relay is removed from service for testing, the contractor shall obtain a “Test 

& Work Permit” from the Line Foreman, or his designated alternative. 

The contractor shall also test and adjust each and every relay for accuracy of 

mechanical parameters, if required. This includes cleaning the relay, cleaning the 

case glass, adjusting and lubricating all bearings if necessary, adjusting spring 

tensions, adjusting contact travel and wipe, cleaning and burnishing of all relay 

contacts, and any other adjustments necessary to provide a complete and accurate 

routine test. Electronic/Digital relays shall be tested and settings verified. 

The trip circuit shall be verified at the relay only, but shall not be tested to the 

external trip device by the contractor. 

If the contractor finds any settings that have deviated beyond a reasonable amount 

(say, +/- 15%), he shall notify Nelson Hydro of these findings. Together both parties 

will decide if the relay is capable of continued service. 

Upon completion of relay testing, the contractor shall apply a lable to the glass cover 

of the relay indicating company name, name of testing technician and date tested. 

Nelson Hydro shall provide an employee to accompany the contractor to each site, 

where the relays shall be tested. The Nelson Hydro employee may not remain with 

the contractor for the duration of the testing procedure. Relays shall not be removed 

from the site for testing or repairs without the consent of Nelson Hydro. 


Protective Relays in Nelson Hydro System 

Powerplant 

#2-Generator 

RELAY TYPE FUNCTION # MANUFACTURER MODEL # 

Voltage Restrained 51V A/B/C GE IJCV51A1A 

Overcurrent 

Overvoltage 59G GE IAV71B2A 

Reverse Power 32G GE ICW51A4A 

Field Ground Detector 64F GE NJG11B11A 

Stator Ground 50GS Raycon 2GD701F 

#3-Generator 



Overcurrent 



High Speed Differential 87G A/B/C GE 12CFD12B1A 

Exciter Loss of Potential 59G Westinghouse LPT-1 

#4-Generator 



Overcurrent 



High Speed Differential 87G A/B/C GE 12CFD12B1A 

Exciter Loss of Potential 59G Westinghouse LPT-1 

#5-Generator 


Voltage Controlled 51V A/B/C ABB COV-8 

Overcurrent 

Over/Undervoltage 59/27G ABB 410D0070 – Electronic 

Reverse Power 32G ABB 437W4670 – Electronic 



High Speed Differential 87G ABB 419M6573 – Electronic 

Negative Sequence 

46Q ABB 427F1571 – Electronic 

Overcurrent 

Auto Synchronizer 25 ABB 424K2105 – Electronic 

Generator Overcurrent 51G A/B/C ABB 443T1340 – Electronic 

Ground Overcurrent 51N ABB 443S6440 – Electronic 

Field Ground Detector 64F ABB 430F0261 – Electronic 

Under Frequency 81G ABB 422C1276 – Electronic 

Neutral Overvoltage 59GN ABB 410E1375 – Electronic 

Loss of Field 40G ABB 426E1170 – Electronic 

Exciter Overvoltage 59 Basler BE1-59 Electronic 

Exciter Loss of Sensing 

Voltage 

47 Basler BE1-47 Electronic 

12MF20 


Phase 51MF A/B/C GE IAC51B1A 

Overcurrent 

Underfrequency 81MF u/f Westinghouse KF 

Overfrequency 81MF o/f Westinghouse CF-1 

Bus 

Undervoltage 

27MF Westinghouse CV-21 

Bonnington Substation 

60L28 


Phase 

51L A/C GE 12IAC53B4A 

Overcurrent 

Neutral 

Overcurrent 

51NL GE IAC51B2A 

60L1 


Phase 51L A/B/C Alstom P123 – Digital 

Overcurrent 

Neutral 

Overcurrent 

51NL Alstom P123 – Digital 


60B1 


Bus Differential 87B, A/B/C Alstom KBCH – 

Digital 

T10 


Transformer Differential 87T, A/B/C Alstom KBCH – 

Digital 

Transformer Phase & Ground 51T10 Alstom P141 – Digital 

Overcurrent 

Transformer Directional 

Overcurrent 

67T10 Alstom P141 – Digital 

T11 


Transformer Differential 87T, A/B/C Alstom KBCH - 

Digital 

Transformer Phase & Ground 51T10 Alstom P141 – Digital 

Overcurrent 

Transformer Directional 

Overcurrent 

67T10 Alstom P141 – Digital 

12F10 


Phase 51F, A/B/C Alstom P123 - Digital 

Overcurrent 

Neutral 

51NF Alstom P123 – Digital 

Overcurrent 

Feeder Recloser 79F Alstom P123 - Digital 


Rosemont Substation 

60L27 


Phase & Ground 21L SEL SEL-311A 

Distance 

12F13 


Phase Overcurrent 51F A/C GE 12IAC51B2A 

Neutral 

Overcurrent 

51NF GE 12IAC53B3A 

City Substation 

12F13 


Phase Overcurrent 51F, A/C GE 12IAC51B1A 

Neutral 

Overcurrent 


12F22 


Phase 51F, A/C GE 12IAC51B4A 

Overcurrent 

Neutral 

Overcurrent 


12F42 



Neutral 

Overcurrent 


12B1 


Bus 87B A/B/C GE 12IAC51A1A 

Differential 


T20 


Phase Overcurrent 51T, A/C GE 12IAC51B4A 

Neutral 

Overcurrent 

51NT GE 12IAC51B3A 

T21/22 – 12CB2 


Phase 51T, A/C GE 12IAC51B2A 

Overcurrent 

Neutral 

Overcurrent 


T23 


Phase 51T, A/C GE 12IAC51B4A 

Overcurrent 

Neutral 

Overcurrent 


4F21 



4F22 



4F24 



4F25 




4F26 



4F29 



T21/22 - 4CB2 



Mill Street Substation 

12B40 


Phase 51B, A/C GE 12IAC51B1A 

Overcurrent 

Neutral 

Overcurrent 

51NB GE 12IAC51A3A 

12F41 



Overcurrent 

Neutral 

Overcurrent 

51NF GE 12IAC51A3A 

12F42 



Overcurrent 

Neutral 

Overcurrent 

51NF GE 12IAC51A3A 


25F40 


Phase 51F, A/B/C Westinghouse C09 

Overcurrent 

Neutral 

51NF Westinghouse C09 

Overcurrent 

Feeder Recloser 79F Westinghouse RCS-II 

T41 


Transformer 87T A/B/C Westinghouse HU 

Differential 

T42 


Transformer 87T A/B/C Westinghouse HU 

Differential 

60kV BUS 


Phase & Ground 51 A/B/C 

SEL 

SEL-351A 

Overcurrent 

51N 

Granite Terminal 

60L1 

RELAY FUNCTION FUNCTION # MANUFACTURER MODEL # 

Line 

21L SEL (Schweitzer) SEL – 311A 

Underimpedance 

Overcurrent 50/51L SEL (Schweitzer) SEL – 311A 

Breaker Failure 50BF SEL (Schweitzer) SEL – 311A 

60L27 


Line 






60L2 


Line 





60L3 


Line 





87B 


Bus Differential 87B SEL (Schweitzer) SEL – 387 

Phase Overcurrent 50/51L SEL (Schweitzer) SEL – 387 

Ground Overcurrent 50/51N SEL (Schweitzer) SEL – 387 

Oil Analysis Tests (Gas-in-Oil) 

Nelson Hydro annually tests the condition of the oil in our bulk substation equipment, 

by drawing a sample and shipping it to the contractor for analysis. The results 

indicate the condition of the oil and the equipment. This analysis determines gas and 

water content only, and does not include testing for PCB content. 

The contractor must supply a standard syringe and sample bottle for each unit 

sample required. Nelson Hydro will draw the samples. 

Syringe sample – for gas-in-oil analysis 

Bottle sample – for fluid analysis 

Results must be based on the following standard testing criteria: 

1. Colour (ASTM D1500) 

2. Visual (ASTM D1524) 

3. Dielectric Breakdown (ASTM D877) 


4. Acidity (ASTM D974) 

5. Interfacial Tension (ASTM D971) 

6. Power Factor @ 25 0 C (ASTM D924) 

7. Specific Gravity (ASTM D1298) 

8. Water Content (ASTM D1533) 

9. Dissolved Gas-In-Oil Analysis (IEEE/ANSI C57.1041991) 

The contractor must provide individual results sheets for each device: “certificate of 

analysis”, clearly indicating the device type, Nelson Hydro equipment identification 

number, and station identification. He must notify Nelson Hydro immediately if any of 

the results are above or below safe levels, as set by Dornenburg test procedures. 

The results of the testing may show a need to re-condition some bulk oil, 

which would be handled separately. All of this sampling and testing work must 

be completed before May 31. 

Oil Re-conditioning Service 

We may require the services of a qualified contractor to filter, de-gas and de-water 

the bulk oil in our Substations. This will depend on the results of the oil analysis 

samples, as provided by the contractor. This reconditioning procedure involves 

having the contractor pump the equipment oil through his processing unit, until the 

oil meets established IEEE standards. 

These oil purifying procedures can be performed anytime between April 1st, & 

September 30 for each maintenance year, and we can adjust our schedule to work 

with the contractor. Equipment can be removed from service for the oil purification 

process. The contractor must notify Nelson Hydro of proposed schedule of work. 

The contractor must continue to monitor the condition of the oil as he is proceeding 

with his work. His work is complete when the oil meets acceptable standards. The 

contractor shall provide a written report on the “as left” oil condition, as soon as 

practicable, upon completion of his re-conditioning work. Each oil test report shall be 

on an individual report sheet for Nelson Hydro. We can supply trending results for 

some of these units, for the contractor’s reference. 

As noted in the included yearly maintenance plan, some equipment has been 

designated for oil work. The latest oil sample analysis, in combination with trending 

results will determine if this work is to proceed. 

Waste Material Disposal 

It shall be the responsibility of the contractor to remove any used oil filters and any 

waste oil and contaminated material from site, including spent Fuller’s Earth. This 

waste must be disposed of in a manner acceptable to current Federal and Provincial 

regulations. 


2011 – Contract Requirements 

Powerplant: 

G2 Winding Test – No 


G3 Exciter – No 





Protective Relay Testing: 

None for 2011 

Stations: 

Oil Analysis - 36 Samples Total: 

Bonnington Substation – 4 oil samples total 

60CB28 – 1 sample, bottle & syringe 

60MU28 – No sample 

T10 – 1 sample, bottle & syringe 


Rosemont Substation – 7 oil samples total 

T1 - A/B/C – 3 samples, bottle & syringe 



12VR1 Main Compartment – 1 sample, bottle & syringe 

12VR1 Tap Changer – 1 sample, bottle & syringe 

City Substation – 8 oil samples total 


T21 – A/B/C – 3 samples, bottle & syringe 



Mill Street Substation – 13 oil samples total 





25VR41 – A/B/C – 3 samples, bottle & syringe 

25VR42 Main – 1 sample, bottle & syringe 


12VR1 Main – 1 sample, bottle & syringe 



Fairview Substation – 2 oil samples total 



Lakeside Substation – 1 oil sample total 


6 Mile Substation – 4 oil samples total 

25VR61 – A/B/C – 3 samples, bottle & syringe 


Taghum Substation – 2 oil samples total 



Mall Transformer – 1 oil sample total 

1 sample, bottle & syringe 

Oil Reconditioning – if necessary 

Dependent on sample results 

Transformer Testing 

Bonnington Substation: 

T10 – Yes 

T11 – No 

Rosemont Substation: 

T1 A/B/C – Yes 

City Substation: 

T20 – Yes 

T21 A/B/C – No 

T22 – A/B/C – No 

T23 – No 

Mill Street Substation: 


T41 – No 

T42 – No 

Fairview Substation: 


T31 – No 

T32 - No 

Voltage Regulator Testing 


12VR1 - No 


12VR40 – No 

25VR41 A/B/C – Yes 

25VR42 – No 

6-Mile Substation: 

25VR61 A/B/C – No 

System: 

12VR10 A/B/C – No 


25VR71 A/B/C – No 

60kV Circuit Breaker Testing 


60CB1 – No 

60CB28 – No 

Granite Terminal: 

60CB2 – No 

60CB3 – No 

60CB12 – No 

60CB27 New – Yes 


60CB27 Old – No 


60CB4 – No 

2012 Contract Requirements 

Powerplant: 










All powerplant & stations protective relays to be tested for 2012 

Stations: 


Same as 2011 list 





T10 – No 

T11 – No 




T20 – No 


T22 – A/B/C – Yes 

T23 - Yes 



T41 – No 

T42 – No 


T31 – No 

T32 - No 



12VR40 - No 



12VR40 – Yes 

25VR41 A/B/C – No 

25VR42 – Yes 


25VR61 A/B/C – No 

System: 


12VR11 A/B/C – No 

25VR71 A/B/C – No 



60CB1 – No 

60CB28 – Yes 


60CB2 – Yes 

60CB3 – No 

60CB12 – No 

60CB27 New – No 




60CB4 – No 

2013 Contract Requirements 

Powerplant: 




G4 Winding Test – Yes 

G4 Exciter – Yes 




None for 2013 

Stations: 


Same as 2011 list 






T10 – No 

T11 – No 


T1 New – No 


T20 – No 


T22 – A/B/C – No 

T23 - No 



T41 – No 

T42 – No 


T31 – No 

T32 - No 



12VR40 - No 


12VR40 – No 

25VR41 A/B/C – No 

25VR42 – No 


25VR61 A/B/C – No 

System: 

12VR10 A/B/C – No 

12VR11 A/B/C – No 

25VR71 A/B/C – No 




60CB1 – No 

60CB28 – No 


60CB2 – No 

60CB3 – Yes 

60CB12 – No 

60CB27 New – No 




60CB4 – Yes 


ATTACHMENT “D” 

TENDER FORM 



SYSTEM MAINTENANCE NELSON HYDRO 


COMPANY NAME: 

ADDRESS: 

TELEPHONE NO: 

FAX NO: 

E-MAIL ADDRESS 

WCB REGISTRATION 

NO 

AUTHORIZED 

SIGNATURE 

PRINTED NAME 

DATE TENDERED 





In accordance with the “Tender Information & Specifications” which I/we have 

carefully examined, the undersigned hereby submits a firm Tender to perform the 

work required for the sum of: 

Year #1: 2011 

SUBSTATIONS: 

1. Oil Analysis 

Equipment 

36 Samples Total 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

2. Transformer Testing 

Equipment 

Bonnington Substation T10 

Rosemont Substation T1 A/B/C 

City Substation T20 

Mill Street Substation T40 A/B/C 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

3. Voltage Regulator Testing 

Equipment 

Mill Street Substation 25VR41 A/B/C 

System 12VR11 A/B/C 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

4. Circuit Breaker Testing 

Equipment 

Granite Terminal 60CB27 New 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

COMBINED SUB-TOTAL FOR 2011 

HST 

TOTAL COST FOR 2011 


Year #2: 2012 

SUBSTATIONS: 

1. Protective Relay Testing 

Equipment 

All powerplant & stations protective 

relays to be tested for 2012 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 


Equipment 


Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

3. Transformer Testing 

Equipment 

City Substation T21 A/B/C 

City Substation T22 A/B/C 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

4. Voltage Regulator Testing 

Equipment 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

System 12VR10 A/B/C 

Sub-Total 


Equipment 

Bonnington 60CB28 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

COMBINED SUB-TOTAL FOR 2012 

HST 

TOTAL COST FOR 2012 


Year #3: 2013 

SUBSTATIONS: 

1. Powerplant 

Equipment 

G4 Winding Test 

G4 Exciter Test 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 


Equipment 


Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 


Equipment 

Granite Terminal 60CB3 

Sub-Total 

Total Price 

Pre tax 

Start Date 

Completion 

Date 

COMBINED SUB-TOTAL FOR 2013 

HST 

TOTAL COST FOR 2013 


Per Unit pricing 

Units 2011 

Per Unit Price 

Pre-tax 

Oil reconditioning – per litre 

Gas-in-oil analysis – per 

sample 

Oil fluid analysis – per 

sample 

Transformer winding test – 

per kVA 

Voltage regulator test – per 

kVA 

Generator winding test – per 

unit 

Exciter test – per unit 

Lightning arrester test – per 

3-phase unit 

Circuit breaker test – per unit 

2012 


Pre-tax 

2013 


Pre-tax 





In accordance with the “Tender Information & Specifications” which I/we have 

carefully examined, the undersigned hereby submits a firm Tender to perform the 

work required for the sum of: 

Item Description Price 

1 Subtotal for 2011 

2 Subtotal for 2012 

3 Subtotal for 2013 

Subtotal for all 3 years 

HST @ 12% 

Total (Canadian Funds) 

We have received and carefully reviewed all of the Quote documents, including the 

following Addenda: 

Addendum #1 Addendum #3 

Addendum #2 Addendum #4 





Where services are provided or service is provided as part of the goods 

purchased, the following will also apply: 

LIST OF EQUIPMENT AND SENIOR PERSONNEL 

Equipment: 

The tender states that the equipment listed will be available for work in this Tender. 

Personnel: 

Years of Experience 

Tenderer’s Experience: 

The Tender states that the following is a true account of his qualification on work 

similar to the work in this Tender. 

Title of Contract Name of Employer Description of work 

Number of years as a Bonafide Contractor for DESCRIPTION work: 

SIGNATURE: DATE: , 2011 

(Signature of authorized signing officer) 


SAMPLE 

FORM OF AGREEMENT 


FORM OF AGREEMENT 

CONTRACT - TENDER 2011-T-09 – SYSTEM MAINTENANCE NELSON HYDRO 

THIS AGREEMENT made this __________ day of _____________, 2011. 

BETWEEN: 

(Herein called "The Contractor") 

___________ 

AND: 

OF THE FIRST PART 


(Herein called "The Corporation") 

OF THE SECOND PART 

1. In consideration of the covenants and agreements hereinafter contained and to 

be performed by the Corporation, the Contractor hereby agrees with the 

Corporation to do the following work: 

a) To do the work High Voltage Equipment Testing for years 2011, 2012, and 2013 

on the terms and conditions herein contained and at the prices herein specified 

and within the time limited, and: 

b) To commence and actively proceed with the work within fourteen (14) days from 

the date of receiving notice from the Corporation to proceed with the work. 

2. In consideration of the performance by the Contractor of all and singular the 

covenants and agreements herein contained and to be performed by the 

Contractor, the Corporation HEREBY COVENANTS AND AGREES with the 

Contractor that it will pay the Contractor the sum or sums of money herein 

specified as payment for the fulfilment of the work. 

3. IT IS UNDERSTOOD AND AGREED by and between the parties hereto that 

the specifications, the schedule of quantities and prices, the drawings, the 

tender including all schedules thereto, the general conditions of contract, and 

further details and instructions in explanation thereof as may from time to time 

be given by the Corporation, shall be read with and form part of this agreement 

as if embodied herein. 

4. IT IS FURTHER UNDERSTOOD AND AGREED between the parties hereto 

that the Contractor, in entering into and executing this agreement, has relied on 

his own examination of the site, the access to the site, and on all other data, 

matters, and things requisite to the fulfilment of the work, and not on any 

representation or warranty of the Corporation. 


`-2- 

FORM OF AGREEMENT CONT'D. 

5. IN THIS AGREEMENT, unless the context otherwise requires, "Contract" shall 

be construed to mean and include this agreement. 

6. WHENEVER in this agreement it is stipulated that anything shall be done or be 

performed by either of the parties hereto, it shall be assumed that such party 

has thereby entered, and such party does hereby enter into a covenant with the 

other party to do or perform the same. 

7. All grants, covenants, provisions and claims, rights, powers privileges and 

liabilities contained in this agreement shall be read and held as made by and 

with and granted to and imposed upon the respective parties hereto and their 

respective heirs, executors, administrators, successors, and assigns, in the 

same manner as if the words had been inscribed in all proper and necessary 

places, and in the event of more than one person being the Contractor, the said 

grants, covenants, provisions and claims, rights, powers, privileges and 

liabilities shall be construed and held to be several as well as joint. 

8. WHEREVER the singular or masculine is used throughout this Agreement, the 

same shall be construed as meaning the plural or feminine or body corporate, 

as the context or the parties hereto so require. 

9. IN WITNESS WHEREOF the parties hereto have caused these presents to be 

executed, the day and year first above written. 

SIGNED, SEALED AND DELIVERED IN THE PRESENCE OF 

_____________________________ 

Contractor 

_____________________________ 

Witness 

________________________ 

Date 

________________________ 

Date 

_____________________________ 

Director of Corporate Services 

________________________ 

Date

2011-T-09 - City of Nelson

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