preparing for the world - Dulwich College Shanghai

preparing for the worldTutor Group RepresentativesEach Tutor Group in the Senior School will have an elected Tutor Group Representative.Duties of the Tutor Group Representative:The Tutor Group Representative is expected to:• Be a member of the Student Guild or the Student Council• Attend all meetings and feedback to their tutor group on all discussions and decisions• Complete assigned tasks and/or responsibilities as required• Show sound moral and ethical qualities while serving in the role• Lead the students of the tutor group by encouraging excellence, collaboration and participation in initiativesor events• Delegate tasks where appropriate• Maintain the Tutor Group Notice BoardNote:Should a Tutor Group Representative leave the school, or fail to meet the expectations of the Form Tutor, then areplacement Tutor Group Representative is elected.The Student GuildConsists of the Tutor Group Representatives of all Tutor Groups from Years 7 to 9. At the first meeting, run by the DeputyHead (Pastoral), the following executive positions are elected: Chair, Vice-Chair and Secretary.The Deputy Head (Pastoral) and Heads of Year 7, Year 8 and Year 9 sit on the committee as ex officio members to provideguidance on committee procedures and offer general support.The Chair publishes the agenda for each meeting and is responsible for checking and circulating the minutes.The minutes are recorded by the secretary.The Executive of the Student Guild sits on the Student Council.Remit• Propose improvements or changes concerning student welfare to the Student Council and/or the Deputy HeadSenior School (Pastoral) and/or Heads of YearsMeetings and Voting• A quorum of two/three of the Tutor Group Representatives is required for the committee to function as a body• For any issue that needs a majority decision, the members shall observe the ruling of “one member, one vote”.The majority refers to those present only, not the total number of members• The Chair has a vote as a Tutor Group Representative and also the casting vote on motions where there is a splitdecisionHead Boy and GirlIt is the responsibility of the Head Boy and Head Girl to lead the Prefects, overseeing all aspects of the prefect-ledportfolios and ensuring that links are maintained throughout the College. The Head Boy and Head Girl co-chair thePrefect Committee.PrefectsSenior School students who display a high level of responsibility and play an active role in the life of the school areinvited to apply to become school prefects. The position of school prefect is one of both responsibility and privilege.Prefect responsibilities include:• Providing a role model for other students in the school• Addressing issues and concerns relative to their portfolio• Showing guests and visitors around the school• Representing the school student body on official occasions• Helping out at important functions and school events• Assisting the staff in the supervision of DCS studentsPrefects are appointed during the first half of Term 1 in Year 12 and hold office until the half-term break of Term 1 inYear 13.PortfoliosThree Prefects are appointed to each of the following portfolios:Academia Learning Communication Principles BalanceCo-chair House Committee House Committee Policy Committee Service CommitteeEnvironmentCommitteeFocusDebating, PublicSpeakingMentoringUN Day, Festivals,Arts EventsCharity events,and programmes,Green events andprogrammesStudent CouncilHouse CommitteeNutritionCommitteeSports competitionsA total of 15 Prefects support the Head Boy and Head Girl in the leadership of the students of the Senior School.Note:Should a Prefect leave the school, or fail to meet the expectations of the Head Boy or Head Girl, then a replacementPrefect is appointed.The Head of Senior School and one or more of the Deputy Heads of Senior School attend the Prefect Meetings as exofficio members to provide guidance on committee procedures and offer general support.The Student CouncilConsists of the Tutor Group Representatives from Year 10 to Year 13 and the Executive of the Student Guild. The StudentCouncil is co-chaired by the Welfare Prefects, with the following executive positions elected at the first meeting: Secretaryand Treasurer.Remit• Propose improvements or changes concerning student welfare in the Senior School, to the Senior SchoolLeadership TeamMeetings and Voting• A quorum of 2/3 of Tutor Group Representatives for the committee to function as a body• For any issue that needs a majority decision, the members shall observe the ruling of “one member, one vote”.The majority refers to those present only, not the total number of members• The Co-Chairs do not vote on a motion unless there is a split decisionThe Head of Senior School and one or more of the Deputy Heads of Senior School sit on the committee as ex officiomembers to provide guidance on committee procedures and offer general support.39 40House Committees• Formed on a needs basis for the purposes of planning and preparation for inter-house events, activities orcompetitions• Consist of the Deputy House Captains and House Captains from each House, and are co-chaired by the Prefectsof the portfolio in which the activity or competition is taking place.For example, an inter-house softball competition would be co-chaired by the Sport Prefects, whereas an inter-housedebating competition would be co-chaired by the Academic Prefects.The House Coordinator sits on each committee as an ex officio member.