British Rowing Safeguarding and Protecting Vulnerable Adults Policy

Completing a CRB Disclosure application is a particularly confidential and sensitive matter for some people and care should be taken toexplain how any information contained on the Certificate will be treated. This is explained fully in the Recruitment of Ex-Offenders Policy (WG2.1). As a Registered Body of the CRB, British Rowing is fully compliant with the CRB Code of Practice including the secure storage, handling,use, retention and disposal of Disclosures and Disclosure Information (WG2.8).CRB Disclosures should be renewed every three years, if the individual remains in post, or more regularly if, for example, there is concernraised, if the person changes their role significantly or moves club frequently, or if the person has been absent for a significant period.7.2 Who should be CRB checked?Every rowing club that has Vulnerable Adults regularly using its facilities must ensure that the following roles are CRB checked:• Club Welfare Officer (CWO)• coaches who regularly coach vulnerable adults• trailer drivers or volunteers who regularly spend time away with vulnerable adults at regattas or training camps.Before requesting a CRB Disclosure the CWO, as the recruiting officer, must satisfy himself or herself that the position that the individual willbe working in involves Significant Access to vulnerable adults or is a Regulated Activity. For the purposes of rowing, a Regulated Activity, asdefined by the SVG Act would include:• Training, teaching or instruction provided wholly or mainly for vulnerable adults such as coaching a group of rowers with aspecific disability, for example a group with learning disabilities,• Any form of assistance, advice or guidance provided wholly for mainly for vulnerable adults, such as rowers who have been or areferred to the club by their GP for problems with weight management• Any form of treatment or therapy for a vulnerable adult, such as a club physiotherapist providing treatment in the club• Driving a vehicle which is being used only for the purpose of conveying children or vulnerable adults and any person caring forthe child or vulnerable adult, for example taking a group of adaptive rowers to a regatta or indoor rowing competition.It also includes those whose normal duties include supervising or managing an individual in his work in a regulated activity.It is not enough to meet the CRB eligibility criteria, to state that an individual may come into contact with children or vulnerable adults.Eligibility to apply for a CRB check depends on the specific role a person will perform whilst conducting their duties within an organisation.A Risk Assessment should be undertaken to assess the role and duties they are expected to fulfil whilst carrying out their role and CRBapplications should be made accordingly. The Child Protection Administrator (CPA) or CPO at British Rowing will advise CWOs who are unsureof the appropriate level of vetting for any role.The following roles should only be CRB checked if they involve Significant Access to vulnerable adults:• club officers / committee members• volunteer / parent helper• bar staff• competition organiser• umpire / race official club member• club employee / steward.British Rowing Safeguarding and Protecting Vulnerable Adults Policy - October 2010Pg 21