Procurement Guidelines - New York State Office of General Services

• Office for Technology approval of the “Plan to Procure” (PTP);• Prevailing wage schedules;• Consultant disclosure;• Workers’ compensation insurance and disability benefits insurance; and• Bidders’ right to a debriefing.More information on a number of these areas is provided in subsequent sections.Additional information can also be found at:http://www.ogs.state.ny.us/procurecounc/Bulletins.aspIn addition, there are standard clauses that must be included in every state contract.This body of clauses is commonly referred to as “Appendix A.” It can be found at:www.ogs.state.ny.us/procurecounc/pdfdoc/appendixa.pdfIt should be noted that, depending on the nature of the procurement, additionalrequirements may apply. Check with your agency counsel or contracts management office.D. State Reserved RightsIn addition to mandatory requirements, there are a number of state reserved rights thatare typically included to provide additional protections to the agency conducting theprocurement. These should be clearly stated in the solicitation. The following is the mostcommon set:The [name of agency] reserves the right to:• Reject any or all proposals received in response to the IFB/RFP;• Withdraw the IFB/RFP at any time, at the agency’s sole discretion;• Make an award under the IFB/RFP in whole or in part;*• Disqualify any bidder whose conduct and/or proposal fails to conform to therequirements of the IFB/RFP;• Seek clarifications and revisions of proposals;*• Use proposal information obtained through site visits, management interviewsand the state’s investigation of a bidder’s qualifications, experience, ability orfinancial standing, and any material or information submitted by the bidder inresponse to the agency’s request for clarifying information in the course ofevaluation and/or selection under the IFB/RFP;• Prior to the bid opening, amend the IFB/RFP specifications to correct errors oroversights, or to supply additional information, as it becomes available;New York State Procurement Guidelines 13