Procurement Guidelines - New York State Office of General Services

Step 12: Obtain ApprovalsContracts resulting from an IFB are subject to review and approval first by the Office ofthe Attorney General (OAG) (with certain exemptions for OGS centralized contracts), andsecond by the Office of the State Comptroller (OSC), in accordance with State Finance Law§112.The OAG generally requires only the contract document for its review and approval, butmay require the entire procurement record. The agency may choose to submit the entireprocurement record to the OAG, and request that, upon OAG’s approval of the contract, OAGforward the file to OSC for its review and approval.As provided for in State Finance Law §112, procurements over certain thresholds mustbe approved by OSC. If the value of the procurement is below the agency’s State Finance Law§112 discretionary purchasing authority, the agency may proceed to issue the purchase order orcontract. However, when the contract’s value exceeds the State Finance Law §112discretionary threshold, the agency must prepare an award package to submit to OSC for priorapproval.The agency must complete an AC-340 Form, which provides essential contractinformation to record the contract on the OSC central accounting system and to encumber thefunds for the current fiscal year. The completed form must be submitted with the procurementpackage provided to OSC.Step 13: Issue Purchase Order or ContractOnce the above steps have been completed and all necessary approvals have beenobtained, the agency may proceed to issue the purchase order or contract to the vendor.New York State Procurement Guidelines 23