Procurement Guidelines - New York State Office of General Services

B. S AMP LE OUTLINE FOR A “REQUEST FOR PROPOSALS”The following provides an example of sections and clauses that can be considered forinclusion in a Request for Proposal (RFP). Depending on the scope and nature of the specificRFP, not all of these sections or clauses may apply. Further, the scope and nature of the RFPmay require clauses that are not listed here. For additional information, refer to the agency’spolicy and procedures.1. INTRODUCTION1.1 Overview1.2 Designated Contact1.3 Minimum Qualifications1.4 Key Events/Timeline2. PROPOSAL SUBMISSION2.1 Intent to Submit a Proposal2.2 RFP Questions and Clarifications2.3 Proposal Format and Content2.4 Instructions for Bid Submission2.4.1 Packaging of RFP Response3. ADMINISTRATIVE INFORMATION3.1 Issuing Office3.2 Method of Award3.3 Term of Contract3.4 Price (Including Price Adjustment Provisions)3.5 Method of Payment3.6 Electronic Payment3.7 Reserved Rights3.8 Exceptions to RFP3.9 Waiver of Rights3.10 Dispute Resolution3.11 Inspection of Books3.12 Prime Contractor Responsibilities3.13 Glossary of Terms3.14 Rules of Construction4. EVALUATION AND SELECTION PROCESS4.1 Proposal Evaluation4.1.1 Technical Evaluation4.1.2 Cost Evaluation4.2 Notification of Award5. SCOPE OF WORK5.1 Operations Standards5.2 Scope5.3 Resources and Specific Requirements50New York State Procurement Guidelines