Douglas County School District Board of Trustees Agenda for the ...

Douglas County School DistrictBoard of TrusteesAgenda for the Regular Meeting ofTuesday, June 9, 20093:30 p.m.Douglas High School1670 Highway 88Minden, NevadaMission StatementThe Douglas County School District, in partnership withparents and community, will ensure that all students arecompetent in the basic skill areas, demonstrate continuousachievement toward educational excellence, and reach theirhighest potential as productive, responsible citizens.Board of TrusteesCynthia Trigg, PresidentThomas Moore, Vice PresidentKeith Roman, ClerkKaren Chessell, MemberRandy Green, MemberSharla Hales, MemberTeri Jamin, Member1638 Mono Avenue, P.O. Box 1888, Minden, Nevada 89423

DOUGLAS COUNTY SCHOOL DISTRICTInformation Concerning Board Policy and ProceduresFor Communication with the Board of TrusteesWe, the Members of the Board of Trustees, welcome visitors at our meetings and appreciate constructive suggestions and comments, whichhelp to meet the educational needs of the District. The Board has a scheduled order of business to follow. The agenda, which is usuallylengthy, has been available for study by the Members of the Board since the previous Thursday. The Board may take action on items not onthe published agenda only when it finds that the need to discuss or act upon an item was truly unforeseen at the time the meeting agendawas posted and mailed and the matter requires immediate action and is found by unanimous vote to be an emergency as defined by NevadaRevised Statutes.The Board may make approval of consent items with one motion. They will be approved in total by one action unless a Trustee, individual,or organization interested in one or more consent items has questions or wishes to make a statement. In that event, the Chairperson of theBoard may defer action on the particular matter or matters and place the same on the regular agenda for consideration separately.Although each Trustee represents a geographical area of the District, Trustees are elected at large and, as such, represent all citizens ofDouglas County. All actions of the Board are taken in open meeting. It is the desire of the Board to avoid making decisions that will bedetrimental to the best interests of the District, even when such decisions might please individuals or a small group. In arriving at decisions,Members of the Board attempt to be guided by the desire to provide a program that will meet the needs of every student enrolled in DouglasCounty schools and will best serve the interests of the entire District.Members of the Board of Trustees are locally elected state officials and serve four-year terms of office. They are responsible for conductingthe school system in accordance with requirements of: Nevada Revised Statutes (NRS) and Board Policies adopted by the Board ofTrustees of the Douglas County School District.If a copy of the complete agenda is desired in advance, it may be obtained at the District Office on the Friday or Monday preceding a regularTuesday meeting of the Board. Communication with the Board of Trustees as a unit may be either in writing, by personal appearance at ameeting of the Board, or by verbal communication through the District Superintendent.Scheduled Public Comment: During regular Board meetings, public comment will always be scheduled to occur at 6:00 p.m. Members ofthe public who wish to address the Board on items not on the agenda can be assured of being heard at this time.Written Communication: Written communication addressed to the Board of Trustees related to an action item on the agenda should reachthe office of the District Superintendent no later than 12:00 noon on the Tuesday prior to the next Tuesday meeting in order that thecommunication may be available to the Board for review. When a holiday observed by the District falls on a Tuesday, the deadline shall bethe Monday immediately preceding.Personal Appearance at a Board Meeting: When an individual or group desires to communicate with the Board of Trustees by means ofpersonal appearance at a meeting of the Board, the District Superintendent shall be notified no later than 12:00 noon on the Tuesday prior tothe Tuesday meeting, and the Board President and Superintendent, in their discretion, will determine whether the subject of thecommunication will be placed on the agenda. When a holiday observed by the District falls on a Tuesday, the deadline shall be the Mondayimmediately preceding.1. At the time of the meeting, the Superintendent, who is chief administrative officer, shall secure thenames of those wishing to be heard. The Board may set a reasonable time limit for each speakerand for answering questions.2. When a statement to be presented to the Board is extensive or is a formal request for consideration of a specific item or items,the statement should be written.Public input is encouraged on action items on the agenda. Public comment is taken prior to Board deliberation and action. Individuals whowish to address the Board may do so by securing recognition from the Chair. Public comment will be generally limited to three minutes,though the Board President has discretion to extend or further limit the time as deemed necessary. Anyone with comments that will takemore than three minutes is encouraged to put their testimony in writing and provide a copy to the Board prior to or at the meeting. Boardmeetings are conducted according to Roberts Rules of Order. No action may be taken on a matter raised during public comment that isunrelated to any agenda item. No person shall orally initiate charges or complaints against individual employees of the District at a publicmeeting of the Board. All such charges or complaints must be presented to the Superintendent in writing, signed by the complainant. TheSuperintendent may in his or her discretion determine whether the complaint will be placed on the agenda and heard by the Board. Anyhearings by the Board of Trustees on a complaint against a District employee other than the Superintendent shall be held in closed sessionin compliance with the Open Meeting Law, unless the employee requests the session to be open to the public.Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations at a meeting of the Board ofTrustees are asked to notify the District Administration at P. O. Box 1888, Minden, Nevada 89423, or by calling 782-7177, so that suchnotification is received at least twenty-four hours prior to the meeting.Revised 4/10/07

Douglas County School DistrictRegular MeetingDouglas High SchoolMinden, NevadaTuesday, June 9, 20093:30 p.m.AGENDA1. Call to Order 3:30 p.m.A. Pledge of AllegianceB. Adoption of Agenda (Action)The Trustees reserve the right to take items in a different order to accomplish business inthe most efficient manner.2. Special Recognition 3:35 p.m.CONGRATULATIONS! ! !2008 – 2009 2008-2009CLASSIFIED EMPLOYEE OF THE YEARTEACHER OF THE YEARStudent Nutrition Program: Donna Juchtzer2008-2009 Classified Employeeof the Year NominationsZephyr Cove Elementary School: Amy Hope2008-2009Teacher of the Year NominationsCCMES: Debbie Hergenrader CCMES: Enid WebbGES: Kris Philbin GES: Lauren O’NeillJVES: Gary Crocker JVES: Tracie MoultrupMES: Teresa Tompkins MES: Claudia Bertolone-SmithPHES: Sue Williamson PHES: Heather HoyleSES: Jason Berry SES: Susan NeufferZCES: Barbara Truman ZCES: Amy HopeCVMS: Teri Hyman CVMS: Catherine ScullyPWLMS: Rosella Jordan PWLMS: Lorna DoerrDHS: Annette Kangas DHS: Cade BaligadGWHS: Ramiro Oropeza GWHS: Lindsay WinesSpecial Services:Building and Grounds:Student Nutrition Program:Vehicle Maintenance & Transportation:Caralee WhiteCharlie LangDonna JuchtzerMary Jo PalmerRegular Board Meeting 1 June 9, 2009

Thank You and Best Wishes tothe Following Staff!!!CERTIFIED: Nancy Bryant, Education Services; Deborah Probert, GES; Marty Skaggs, GES;Nancy Stiles, JVES; Kaye Vibe, ZCES; Barbara Walsh-Kampstra, MES; Cynthia Wells, CVMSCLASSIFIED: Judy Link, PDC; Cindy Parnham, Vehicle Maintenance3. Consent Items (Action) 4:20 p.m.Information concerning the following consent items has been forwarded to each BoardMember for study prior to this meeting. Unless a Trustee or member of the audience has aquestion concerning a particular item and asks that it be withdrawn from the consent list,the items are approved at one time by the Board of Trustees.Note: If one of the following items is removed for discussion, it will be heard at the end ofthe consent items:A. Minutes of the Regular Meeting of May 20, 2009Attached are the Minutes of the Regular Board Meeting of May 20, 2009, for your reviewand approval.RECOMMENDATION: Approve the Minutes of the Regular Board Meeting ofMay 20, 2009.B. Second Reading of Revisions to Board Policy No. 226, “Parent andFamily Involvement”Proposed revisions to Board Policy No. 226, “Parent and Family Involvement,” havebeen incorporated that include a parent night scheduling change, and per Staterequirements, updates to the Student Involvement Accord and the Code of Honorforms.RECOMMENDATION: Approve for second reading changes to Board Policy No.226, “Parent and Family Involvement.”C. Accounts Payable Voucher No. 1025 for FY 2008 - 2009A complete list of payments contained in Voucher Number 1025 is provided to theBoard members via e-mail for review prior to the meeting. A copy of the paymentscontained in Voucher Number 1025 is available for review by the public at theSuperintendent’s office prior to and at the time of the meeting.RECOMMENDATION: Approve payments contained in Voucher No. 1025 forthe 2008-2009 fiscal year.D. Personnel Report No. 09-06Listed on the attached Personnel Report No. 09-06 are personnel actions presented forconsideration by the Board of Trustees. Salaries for individuals employed will bedetermined in accordance with salary regulations of the District.RECOMMENDATION: Approve personnel actions described in Personnel ReportNo. 09-06.Regular Board Meeting 2 June 9, 2009

3. Consent Items (Action) (Continued)E. Sierra Crest Academy Compliance AuditAs required by NRS 386.610 and NAC 386.410 each year by August 15th the Board ofTrustees of a school district that sponsors a charter school shall submit: an evaluationof the progress of each charter school, a description of all administrative support andservices provided by the school district, and an annual report of compliance. During themonth of May, Nancy Bryant, Assistant Superintendent of Education Services; BrianFrazier, Director of Assessments, Grants, and Special Programs; Lyn Gorrindo, Directorof Curriculum and Instruction; Jan Visger, Director of Special Services; Holly Luna,Chief Financial Officer; Rich Alexander, Assistant Superintendent of Human Resources;and Bonnie Dellner, Chief Nurse, visited Sierra Crest Academy (SCA) to monitor theschool in regards to their specific expertise. From those monitoring visits a compliancemonitoringaudit was completed. This audit indicates several areas of non-compliance.RECOMMENDATION: Approve the annual Audit of Compliance for Sierra CrestAcademy.F. Renewal of MOU’s with Boys and Girls Club Western NevadaBoys and Girls Club of Western Nevada (BGCWN) are requesting a renewal of theprevious Memorandum of Understanding (MOU) with Douglas County School District(DCSD) allowing BGCWN to continue their program in Douglas County. The group hasrequested use of Pau-Wa-Lu Middle School (PWLMS) facilities for Summer 2009 andSchool Year 2009-10. The MOU pertaining to the School Year 2009-10 will be broughtto the board in the future once the previous year’s expenditures are determined andappropriate reimbursement rates can be determined.RECOMMENDATION: Approve the requested MOU for Summer 2009 betweenBGCWN and DCSD - contingent on Business Servicesreceiving agreement and signed originals of the MOU fromBGCWN prior to usage of DCSD facilities.G. Douglas High School Roof Bid AwardBids for the Douglas High School (DHS) Re-Roofing Phase II will be received onMonday, June 8, 2009. A summary of the bids received will be provided to the Board.Once Business Services receives the Board’s approval, the contract will be awarded tothe lowest and most responsive and responsible bidder on June 10, 2009. This willallow the contracts process to begin, and the contractor will proceed to mobilize at thesite with the possibility to begin the project immediately once we have the requiredpermits. Additionally, we wish to reach project completion prior to the start of the 2009-2010 school year.RECOMMENDATION: Allow Business Services to enter into a contract with thelowest and most responsive and responsible biddermeeting District specifications for the re-roofing at DouglasHigh School.Regular Board Meeting 3 June 9, 2009

3. Consent Items (Action) (Continued)H. Approval of Board Meeting Dates and Locations for the 2009-2010School YearAs part of its annual organization at the January 2009 Board meeting, the Boardapproved the schedule of Board meetings for the 2009 calendar year (January –December). The schedule offered in each Board member’s packet extends themeeting location assignments through the school year (January, 2009–June, 2010).DATE LOCATION TIMETuesday, July 14, 2009 Lake Tahoe Public Library 3:30 p.m.Tuesday, August 11, 2009 Douglas High School 3:30 p.m.Tuesday, September 8, 2009 Douglas High School 3:30 p.m.Tuesday, October 13, 2009 Lake Tahoe Public Library 3:30 p.m.Tuesday, November 10, 2009 Douglas High School 3:30 p.m.Tuesday, December 8, 2009 Douglas High School 3:30 p.m.Tuesday, January 12, 2010 Lake Tahoe Public Library 3:30 p.m.Friday, January 29, 2010 Strategic Planning Meeting –TBAAdministrative Services BuildingTuesday, February 9, 2010 Douglas High School 3:30 p.m.Tuesday, March 9, 2010 Douglas High School 3:30 p.m.Tuesday, April 13, 2010 Lake Tahoe Public Library 3:30 p.m.Wednesday, May 19, 2010 Douglas High School 3:30 p.m.Tuesday, June 8, 2010 Douglas High School 3:30 p.m.RECOMMENDATION: Approve Board Meeting Dates and Locations for the 2009-2010School Year.4.5.6.Principal’s Report – (Pau-Wa-Lu Middle School)Administrative Report/Program Review4:25 p.m.Pau-Wa-Lu Middle School Principal, Keith Lewis, will present a report on progress towardthe goals of their School Improvement Plan.ASPIRE4:40 p.m.Administrative Report/Program ReviewMiki Trujillo, one of our ASPIRE teachers will be sharing with the Board more about whatcurriculum is available for our students in this program. She and some of her students willdescribe how they incorporate their mission statement “All Students Pursuing IntegrityResponsibility and Education” (ASPIRE) into their program.State Budget UpdateAdministrative Report/Program Review5:00 p.m.Administration will update the board on the 2009 Legislative Session with regards toissues pertaining to K-12 funding and expenditures.7. Superintendent’s Report 5:20 p.m.Superintendent Carol Lark will report to the Board regarding activities of the past monthand upcoming District events that may be of interest to them.Regular Board Meeting 4 June 9, 2009

8.Aversive Intervention Incident – AB2805:35 p.m.Administrative Report/Program ReviewJan Visger, Director of Special Services will review the Aversive Intervention Incident(AB280) reporting process. She will give the Board some history on why we have AB280legislation, what constitutes an AB280 incident and the process and timeline that takesplace after a report is made.Public Comment:6:00 p.m.Comments from the public are invited at this time on topics not specifically addressedelsewhere in the agenda. A sign-up sheet is provided and individuals who wish toaddress the Board are asked to indicate their desire to speak and the topic about whichthey will speak. The Board reserves the right to limit the amount of time that will beallowed for each individual to speak. The Board is precluded from acting on items raisedduring Public Comment that are not already on the agenda. The Nevada Open MeetingLaw prohibits the discussion of the character, conduct, or competency of any personwithout proper notice being given to that person.9. Piñon Hills Elementary School Parent Concerns6:05 p.m.Administrative Report/Program ReviewThe Board would like to discuss the concerns of the Piñon Hills community after receivingmore information from staff.10.Consideration of Final 2008-2009 Budget Amendments andAugmentationsDiscussion and Action6:35 p.m.In accordance with Nevada Revised Statutes, Nevada Administrative Code andDepartment of Taxation Regulations, it is necessary to consider adoption of thefollowing resolutions in order to make final amendments and augmentations to theDistrict’s 2008-09 budgets:No. 09-02 “Resolution to Amend the General Fund Budget for the 2008-09Fiscal Year”No. 09-03“Resolution to Augment and Amend Special Revenue Funds (towhich ad valorem taxes are not allocated) of the Douglas CountySchool District for the fiscal year 2008-09”The General Fund Amendment makes adjustments to expenditure accounts as detailedon the highlights summary. In general, all budget changes included in both Resolutionsare adjustments made to reflect financial events that have occurred after December of2008, the last time that the District amended District budgets.Copies of the Resolutions and supporting data are included in each Board Member’sagenda packet. These amendments are intended as final budget adjustments for fiscalyear 2008-09, and action is required to make them effective in accordance with NevadaRevised Statutes.RECOMMENDATION: By separate actions, (1) Adopt Resolution 09-02 as submittedby Business Services, (2) Adopt Resolution 09-03 as submittedby Business Services.Regular Board Meeting 5 June 9, 2009

11.Administrative Regulation No. 518, “Graduation CeremonyRegulations” – Honors Diploma7:05 p.m.Information and DiscussionNancy Bryant, Assistant Superintendent, Education Services, will share with the Boardrevisions to Administrative Regulation No. 518, “Graduation Ceremony Regulations,” whichincludes the addition of the Honors Diploma to the list of approved diplomas. This Diplomahas been given out at DHS for several years and some how was not included in theAdministrative Regulation. This proposal rectifies this oversight, as well as, affords GWHSgraduates the opportunity to receive this Diploma beginning with the graduating class of2010.12.Administrative Regulation No. 216, “Eligibility for CoCurricularand ExtraCurricular Activities”Information and Discussion7:10 p.m.Mrs. Bryant will share proposed changes to Administrative Regulation No. 216, “Eligibilityfor CoCurricular and ExtraCurricular Activities,” and related Extra and CoCurricularcontracts. The changes presented are reflective of the newly adopted Board Policy andAdministrative Regulation No. 544, “Random Drug and Alcohol Testing of Students inCocurricular and Extracurricular Activities,” as well as, recent revisions made to thecontracts by the NIAA. All of the existing DCSD Policies and Administrative Regulations,as well as, the NIAA Guidelines should all be in alignment.13.Renewal of District Property and Casualty Liability Insurance 7:25 p.m.CoverageDiscussion and Action (Action)The District, through agent Stephen Romero of Wells Fargo Insurance Services (formerlyABD Insurance Service), has received a renewal quote from the Nevada Public AgencyInsurance Pool (NPAIP) for the District’s Property and Casualty Insurance coverage.Included in each Board Member’s agenda packet is a summary of the renewal coverageand rates from the Nevada Public Agency Insurance Pool.As the summary indicates, premiums through NPAIP for Property and Casualty insurancecoverage will increase from $454,313.14 to $500,346.56, an increase of $46,033.41 or10%. This increase is largely due to increases in property valuation. (The previous year’sincrease was 5%, and two years ago was 12%.)Additionally, the District maintains a Student Accident Coverage Policy. This policyprovides coverage for District transportation of students to and from school and to and fromschool activities. No coverage is provided for student participation in school activities. Theadditional policy will decrease from $8,131.00 to $7,917.50, or 3%, and is included in thecoverage summary detail.RECOMMENDATION: Approve the renewal of the District’s property and casualtyliability coverage for the period of July 1, 2009 through June30, 2010 as detailed in Wells Fargo’s summary. Additionally,approve the Student Accident Coverage Policy for the periodof July 1, 2009 through June 30, 2010 as detailed in WellsFargo’s summary.Regular Board Meeting 6 June 9, 2009

14. Plan of Corrective Action to Department of TaxationDiscussion and Action (Action)7:35 p.m.Several items were noted in both the FY2006-07 and FY2007-08 Audits to be in violationof Nevada Revised Statue (NRS) 354.626. NRS requires that the governing board shalladvise the Department what action has been taken to prevent recurrence of violation oflaw or regulation and to correct each continuing violation.RECOMMENDATION: Approve the Plan of Corrective Action as presented byBusiness Services.15. Nevada Association of School Boards (NASB) Report 7:45 p.m.Sharla Hales and Cynthia Trigg will present details of NASB accomplishments, currentissues, and future goals.16. Correspondence 7:50 p.m.17. Possible Agenda Items for Future Board Meetings 7:55 p.m.Input from Board Members18. Executive SessionIf necessary, the Board will recess to executive session for the purpose of consideringemployer/employee negotiations pursuant to NRS 288.220.19. AdjournmentThe Board will reconvene in public session and a motion will be made toadjourn.(*) Times are estimated. Generally speaking, the item will be heard no earlier than the time indicated.If a copy of the complete agenda is desired in advance, it may be obtained at the District Office on theFriday or Monday preceding a regular Tuesday meeting of the Board.Notice to Individuals with Disabilities: Members of the public who require special assistance oraccommodations at a meeting of the Board of Trustees are asked to notify the District Administration atP.O. Box 1888, Minden, Nevada, 89423, or by calling 782-5135, so that such notification is received atleast twenty four (24) hours prior to the meeting.In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of theDouglas County School Board of Trustees has been posted at the following locations:Gardnerville Post Office, Gardnerville, NVMinden Post Office, Minden, NVDouglas County School District Office, Minden, NVDouglas High School, Minden, NVGenoa Post Office, Genoa, NVZephyr Cove Post Office, Zephyr Cove, NVStateline Post Office, Stateline, NVDistrict website: www.dcsd.k12.nv.usRegular Board Meeting 7 June 9, 2009