Health & Safety Types of Stand Build and Submission Requirements

Submitting your Stand Plan DocumentsSimply, post all required documents to:OperationsPSP Southampton Boat Show 2010Marine HouseThorpe Lea RoadEghamSurreyTW20 8BFHS1 can be submitted on-line via the checklist and order forms tab, but all other documentation must be sent via postONLY.Please note that failure to submit your plans by the relevant date may mean the Exhibitor incurs a penalty of £250.If you have not received an official reply within 14 days upon receipt of your submissions then it is unlikely that we havereceived them. In this instance, please contact us immediately.Permission to Build NoticeUpon approval of the submissions, the exhibitor or their contractor (whoever submits the plans), will receive a‘Permission to Build Notice’ from the Organisers prior to arriving onsite. You or your Contractor must show this Noticeto the Floor Manager when you arrive so that you can start your stand build – do not start to build your stand until youhave gained this Notice. Should you not be in receipt of this NOTICE when arriving onsite then you may incur seriousdelays and costs for which the Organisers will not be held responsible.Plan Refusal NoticeShould any stand submission be incomplete or unacceptable, the Exhibitor or their Contractor (whoever submits theplans) will receive a ‘Plan Refusal Notice’ outlining the areas that require attention. You must ensure that you action orclarify the points therein, then re-submit the revised plans in order to obtain your ‘Permission to Build Notice’.Should you have any queries please call the show’s Health & Safety Consultant David Rogers on:Tel: 01202 679959Mob: 07763 140033Fax: 01784 439678Email: info@espevents.co.ukor contact the Operations Department on Tel: 01784 473377.Stand Safety Design DrawingsTo ensure that you submit the correct information and on time, please read and follow the stand plan submissiondetails as set out in the Stand Design and Construction Rules and Regulations .If you are having a display or feature with water, please indicate clearly on your stand drawing. Water must becontrolled by the methods outlined in the ‘Key Risk Areas ’. A nominal charge for water testing may be levied by theOrganisers.All stands within the Halls must have a suitable floor covering. You must also have a minimum 2.5m high wall betweenyou and your neighbouring stands, unless you have gained an agreement in writing from your neighbours and/or theOrganisers.Below are some diagrams which should help you interpret the Stand Design and Construction Rules and Regulations.Your stand plans need to include all structures on your stand e.g walls, boats, engines, store cupboards, fire alarms/smoke detectors, water features, stairs, kitchens etc.Useful Design DrawingsKey Points for Building Steps and Stairs.• All handrails must withstand a horizontal load of 1.5kN per metre run at 1100mm high.• Sizes and spacing of handrail and stanchion tubes and types of infill are just a sample selection of a multitudeof designs. All designs must meet the loading criteria.• A toe board should be fixed between stanchions on all handrails, min 150mm high.