Health & Safety Types of Stand Build and Submission Requirements

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• Handrails must be 1100mm high on landings, upper decks and between 900mm and 1000mm high on stairs, asmeasured vertically from the top of the handrail to the front edge of the stairs.• If vertical bars are used as infill between stanchions, the gap between the bars must not exceed 100mm. Nohandrail gap must exceed 100mm.• All enclosed staircases should be a minimum of 1200mm wide and feature a handrail on each side.• ‘OPEN’ stairs must have a “NON-CLIMBABLE” handrail on both sides, to avoid a fall from height.• Handrails must comply with Part ‘K’ and Part ‘M’ of the Building Regulations, so far as is reasonably practicable.We recommend you to fit handrails every 1.8m apart on wide staircases, but please note that the veryminimum safe standard acceptable is to fit: A non-climbable handrail on each side of a wide staircase, aswell as a central handrail.• Ladders must not be used to provide visitors with access to boats during the Show. Steps/stairs to boats mustcomply to the normal staircase regulations.• Should visitors gain access to your boats via steps up to the swim platform, then the sides of the swim platformmust be blocked or barriered so as to prevent visitors (especially children) falling from height.Organisers ResponsibilityWe, Southampton International Boat Show Ltd (hereafter SIBS Ltd), take our responsibilities very seriously inaccordance with the Health & Safety at Work Act, 1974 (hereafter HASAWA74) especially HSG65 (Successful Health &Safety Management). It is vital that you the Exhibitor and your staff, appointed Designers and Contractors, do thesame. You, the Exhibitor, are fully responsible to ensure that all persons working on your behalf operate safely andresponsibly throughout the Build-up, Open and Breakdown periods, adhering to HASAWA74 and other mandatoryrequirements, including (where applicable):• The Management of Health and Safety at Work Regulations• The Manual Handling Operations Regulations• The Personal Protective Equipment at Work Regulations• The Workplace (Health, Safety and Welfare) Regulations• The Provision and Use of Work Equipment Regulations• The Control of Substances Hazardous to Health Regulations (COSHH)• The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)• The Regulatory Reform (Fire Safety) Order 2005• Construction, Design and Management Regs (Designers and Supervisors Duties)• Health and Safety (First Aid) Regulations• Electricity at Work Regulations• Gas Safety (Installation and Use) Regulations• Lifting Operations and Lifting Equipment Regulations• CHIP (current version)• Disability Discrimination Act• Safety Signs Regulations• Environmental Protection Act• The Building Regulations• Noise at Work Regulations• Work at Height Regulations• The AEV/AEC Guide to H&S at Exhibitions & Events• The Purple Guide (Pop Code)• The Hampshire ActAdvice to our Exhibitors:Please note that there are many mandatory legal requirements that companies must work to whilst in the UK and arenot therefore just in relation to this event. As Organisers, it is our policy to manage this Show in accordance with theabove so far as is reasonably practicable, and we aim to provide all participants with some clear, simple suggestionsand help for understanding and complying with HASAWA74 onsite.This is not a comprehensive guide but must be actioned in conjunction with the relevant Regulations andIMPORTANTLY - your own Risk Assessment. Your RA must decide the precise safety control measures you need toimplement.All Exhibitors (and their Contractors) must undertake a suitable and sufficient Risk Assessment, which should be donein conjunction with your main Stand Contractor and/or your Stand Designer. Exhibitors must take all reasonable stepsto ensure suitable and sufficient safety control measures onsite. The Organisers cannot take responsibility for anyaccident, near miss or incidents that arise out of the action or inaction of the Exhibitor and their Contractors.Other H &S Help:The ‘Red Book’ has now been superceded by the AEO Eguide which is available online at the link:http://www.aeo.org.uk/page.cfm/Link=251/t=m/goSection=9.
We strongly advise that you visit the HSE website www.hse.gov.uk as it contains helpful advice on most subjects anddownloadable Guides, including guides on Working at Height and the Safe Use of Ladders and Scaffolding.The HSE National Information Line: +44 (0)8701 545500 can also offer further help on undertaking a suitable andsufficient Risk Assessment and complying with your legal duties under HASAWA74.The following guidance books are available to order online:• HSG65 - Successful Health & Safety Management(HSE Books* ISBN 0 7176 1276 7)• INDG163 - 5 steps to Risk Assessment(Available FREE from HSE Books)We strongly recommend that all Exhibitors (especially those with Complex stands) take advice from a competentHealth & Safety Advisor, qualified to NEBOSH General Certificate Level or equivalent. Such a person could be a staffmember, but please contact the Boat Show Health and Safety Manager who can recommend independent safetyadvisors to you.Organisers StatementAs overall Organisers, SIBS Ltd. are totally committed to the safe build-up, open and breakdown periods of the Show.We accept our responsibilities as laid out under HASAWA74 and our aim is to provide our Exhibitors and theirContractors with a safe place in which to work ie: Mayflower Park. To do this we will continue to provide the necessaryresources to constantly strive to ensure that the Venue is safe and standards of working practices remain high so far asis reasonably practicable.Therefore, special emphasis will be given to working in conjunction with the Authorities, Sponsors, Exhibitors andContractors in taking every reasonable and practical measure to ensure the safety and well being of all staff andvisitors. We reserve the right to impose any such measure to ensure safe working practices. Any company/individualfound to be placing themselves or others at unnecessary risk will be advised accordingly. Failure to act upon our advicewill result in the appropriate disciplinary action being taken. Under our Terms & Conditions, the support and cooperationof Exhibitors and their Contractors forms part of the contractual, legal and moral obligations of exhibiting.Managers of every Exhibiting Company must be aware it is their legal and moral responsibility to ensure the health,safety and welfare to all persons under their control (Staff, Contractors, Sub Contractors) or who may come into contactwith their work processes (Visitors, General Public etc) and provide them with suitable information, instruction, trainingand supervision to ensure their health and safety, and that any plant or systems of work which may be used are safeand without risk.We have appointed a Health & Safety Advisor for the Show and suitable and sufficient Medical, Security, Cleaning andWelfare facilities are provided onsite. General safety information by the way of Safety Bulletins and EmergencyProcedures will be distributed to all Exhibitors onsite. Please contact the Organisers Office onsite should you notreceive these documents. Distribute them to all relevant Stand Staff, Contractors and Sub Contractors and keep in aprominent place on your stand.Murray EllisDIRECTOR OF OPERATIONSNATIONAL BOAT SHOWS LTDHierarchy of Responsibility1. A Rough Guide to the Exhibitor & Contractor Relationship:Every Exhibitor is responsible to ensure that they hire and use only experienced and competent Contractors and Staff.Senior staff in the exhibiting company and the Contractors company can be held personally liable under UK Law shouldtheir Contractors or Staff have, or cause, an injury, loss or accident onsite.The ‘Red Book’ has now been superceded by the AEO Eguide which is available online. Go directly to the website.http://www.aeo.org.uk/page.cfm/Link=251/t=m/goSection=9. This seeks to clarify this relationship in more detail thanwe can here, and is the exhibition industry’s recommended Code of Practice. It covers wide-ranging issues,responsibilities, and provides recommended safety advice.Some of the key risk areas you may encounter onsite are outlined on the following pages, but it is vital that eachExhibitor (along with their contractors) do the following:a) Undertakes a suitable and sufficient Risk Assessment (RA) with their main Contractor/Designer for the Buildup andBreakdown (stand build and dismantlement) and to cover the Open Period. This should cover all the major hazardsarising from your working practices onsite including: lifting, rigging, Working at Height Regs, PPE, fire control
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