Wellness Committee Guide 1-17-12 - Eat Smart, Move More NC

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Email ___________________________________ Phone ___________________________________Step 1: Identifying CommitteeMembers and Getting StartedThis committee guide is designed so that anyoneat your worksite can begin the process ofestablishing a Wellness Committee, but it may benecessary to allow management to identify initialcommittee members.Identifying committee members can beaccomplished in two ways: by invitation and/orsoliciting volunteers. Consider the followingwhen identifying people to serve on the wellnesscommittee:1. Invite staff members to serve on the wellnesscommittee. Staff members should be asked, inperson or by letter, about their willingness andinterest to serve. See Appendix D for a samplecommittee invitation letter.newsletters, via e-mail, or by other means.Committee members who volunteer can becomeprogram “champions” encouraging successfor the entireworksite.Volunteers havethe potential tobring increasedenergy to thecommittee. SeeAppendix Efor a samplecommitteerecruitmentannouncement.__________________________________________________________________________________(name of worksite)has a golden opportunity to Work Well.Do YOU want to be aleader in realizing theWorkWell NC goal?Join theWorksite WellnessCommitteeContact __________________________________________________________________________to learn more about the program and the responsibilities of serving on theworksite wellness committee.Contact: ____________________________________________________________________________2. Solicit volunteers by placing announcementsin high traffic locations, through employeeIdentifying Committee Members—Key Items to Remember• Number of Committee Members—It isrecommended that you have between fourand twelve committee members, althoughthis number may depend on the size of yourworksite.• Suggested Committee Members—Includecommittee members from all departments(human resources, information support, etc.).Also include members of management andsupport staff.• Existing Committees—If you haveexisting committees, such as a safety orsocial committee, target these members forinvitation.• Supervisor Approval—All committeemembers should have their immediatesupervisor’s support for the time and workthey dedicate to the wellness committee.• Work Plan Revision—Employees may needto revise their annual work plan to reflect theduties of serving on the wellness committee.8WorkWell NC
WORKSITE WELLNESS COMMITTEE MEMBERSName of Worksite _____________________________________________________________________Member Name Supervisor Approval Workplan Revision1.2.3.4.5.6.7.8.9.10.Once committee members have been identified,be sure to complete the Worksite WellnessCommittee Members’ Form (Appendix F), listingthe committee members’ names with managementapproval, and any necessary workplan revision.11.12.Now, Get Started!Now that committee members have been recruited,your first goal is to prepare for your first meeting.This may seem relatively simple, but it is the mostcritical part of the process.• Schedule a date, time, and place that is convenientfor all committee members. Allow one to twohours for this initial meeting. As you will seein Step 2, this amount of time is essential inestablishing an effective and organized worksitewellness committee.• The individual who recruited initial wellnesscommittee members may facilitate the firstmeeting, where a committee chairperson will beselected.• Step 2 of this Committee Guide provides detailedinformation about the first meeting in addition to asample agenda.Getting Started—Key Items to RememberAll items from this Committee Guide andadditional materials to support your WellnessCommittee can be downloaded for free atwww.eatsmartmovemorenc.com/Worksites.html.WELLNESS COMMITTEE GUIDE 9
Page 2 and 3: WELLNESSCOMMITTEEGUIDE
Page 4 and 5: TABLE OF CONTENTS, CONTINUEDAppendi
Page 6 and 7: What Is a WorksiteWellness Program?
Page 8 and 9: What Is a WorksiteWellness Committe
Page 10 and 11: Step-by-Step InstructionsThe WorkWe
Page 14 and 15: Step 2: First Meeting—Establishin
Page 16 and 17: 7. Selection of the Worksite Wellne
Page 18 and 19: Step 3: Second Meeting—Obtaining
Page 20 and 21: • Report the total score for each
Page 22 and 23: Step 4: Third Meeting—Developing
Page 24 and 25: form.)6. Next meeting date(s)—Pro
Page 26 and 27: Step 6: Fifth Meeting—Updating an
Page 28 and 29: Step 7: Year End Meeting—Evaluati
Page 30 and 31: 26WorkWell NC
Page 32 and 33: APPENDIX A: Five Components of Comp
Page 34 and 35: APPENDIX B: Wellness Committee Acti
Page 36 and 37: APPENDIX C: Wellness Committee Acti
Page 38 and 39: APPENDIX E: Worksite Wellness Commi
Page 40 and 41: APPENDIX G: First Meeting—Sample
Page 42 and 43: APPENDIX I: Employee Interest Surve
Page 44 and 45: APPENDIX J: Policy and Environment
Page 46 and 47: Appendix K: A Guide to Making Physi
Page 52 and 53: APPENDIX L: Committee Members and R
Page 54 and 55: APPENDIX N: Worksite Wellness Commi
Page 56 and 57: APPENDIX P: Second Meeting—Sample
Page 58 and 59: APPENDIX Q: Score Sheet for Employe
Page 60 and 61: APPENDIX S: Employee Evaluation of
Page 62 and 63:
APPENDIX U: Employee Satisfaction S
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Wellness Committee Guide 1-17-12 - Eat Smart, Move More NC

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