Wellness Committee Guide 1-17-12 - Eat Smart, Move More NC

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Step 6: Fifth Meeting—Updating and EvaluatingMEETING OBJECTIVES• Assess progress of the adopted action plan• Change or revise action plan if needed• Determine if new or additional strategies and stepsshould be initiated• Decide on the overall worksite wellness programevaluation planAGENDA ITEMS1. Call meeting to order—Chairperson (5 minutes)The committee chairperson should ask avolunteer to record the minutes of the meeting.2. Old Business—Chairperson (5-10 minutes)Discuss any unfinished tasks from the previousmeeting as indicated in the minutes._____________________________________________________________________________________________________________________3. Action Plan Progress Update—ProgramCoordinator (25 minutes)• As a team review the implementation andprogress of the action plan. The committeemembers should discuss whether the strategiesand steps were completed on thespecified dates and whether the wellnessprogram is being accepted at the worksite.• Also at this point discuss any obstacles orproblems encountered in the implementation ofthe action plan. This meeting should serve as anopportunity for the worksite wellness committeeto revise or update the program action planto better suit the needs of their worksite andemployees. The committee should discussthe need for any changes to current activitiesor addition of new activities that would helpto improve the effectiveness of the worksitewellness program. The action plan should beupdated to reflect any changes or additions.___________________________________________________________________________________________________________________________________________________________________________________________________4. Overall Evaluation Plan—Chairperson(15 minutes)The worksite wellness committee should decideon a plan to evaluate the results of the overallwellness program conducted at the worksite.The committee can obtain information about theeffectiveness of the activities completed at theirworksite by:• repeating the Policy and Environment Surveyby committee members (Appendix J), and• conducting the Employee Satisfaction Survey(Appendix T).Since the next committee meeting will be the lastone for the current program year, these surveysshould be conducted before this meeting. Thiswill allow committee members time to discussthe results of the surveys and have programevaluation information to share during the lastmeeting.22WorkWell <strong>NC</strong>
Decide on the dates that these surveys will be distributed,collected and analyzed and the person(s) responsible.Survey Distribution Date/ Collection Date/ Analysis Date/Responsible Member Responsible Member Responsible MemberPolicy &EnvironmentSurveyEmployeeSatisfactionSurvey5. Next meeting date(s)—Program Coordinator(5 minutes)Remind the committeemembers of the datefor the next meeting toevaluate the impact andresults of the wellnesscommittee. This will alsoprovide an opportunityto make changes to thescheduled date, if needed.Year-end meeting:____________________6. AdjournReminder: The chairpersonshould send a meetingreminder notice to allcommittee members at leastone week prior to the nextmeeting. Minutes from thismeeting can be includedwith that reminder.Notes for Creatingthe Program Evaluation Plan• The Policy and Environment Survey (Appendix J) should becompleted by worksite wellness committee members only. TheEmployee Satisfaction Survey (Appendix T) should be distributedto all employees at the worksite. (See Appendix O for distributionand collection suggestions.)• Select the distribution dates about one month before the scheduleddate for the year-end meeting.• Also, the date by which the committee members/employees returnthe completed surveys should be at least two weeks prior to the lastmeeting. This will provide ample time for the committee member(s)responsible for analyzing the surveys.• The completed Policy and Environment Surveys can be scored usingthe score sheet provided in Appendix R. Ideally, the results shouldshow improved scores in the wellness topic that was targeted forintervention.• Before distributing the Employee Satisfaction Survey to employees,clearly specify the return date and name of the person responsible forcollecting the surveys on the survey form.• Depending upon the number of employees at your worksite, theanalysis of completed Employee Satisfaction Surveys may need timeinput from more than one committee member.• The results of the completed Employee Satisfaction Surveys can bereported using the outline provided in Appendix U. This will helpsimplify the evaluation of wellness program/activities during theyear-end committee meeting. It also provides an easy summary forreporting your results to othersWELLNESS COMMITTEE GUIDE 23
Page 2 and 3: WELLNESSCOMMITTEEGUIDE
Page 4 and 5: TABLE OF CONTENTS, CONTINUEDAppendi
Page 6 and 7: What Is a WorksiteWellness Program?
Page 8 and 9: What Is a WorksiteWellness Committe
Page 10 and 11: Step-by-Step InstructionsThe WorkWe
Page 12 and 13: Email _____________________________
Page 14 and 15: Step 2: First Meeting—Establishin
Page 16 and 17: 7. Selection of the Worksite Wellne
Page 18 and 19: Step 3: Second Meeting—Obtaining
Page 20 and 21: • Report the total score for each
Page 22 and 23: Step 4: Third Meeting—Developing
Page 24 and 25: form.)6. Next meeting date(s)—Pro
Page 28 and 29: Step 7: Year End Meeting—Evaluati
Page 30 and 31: 26WorkWell NC
Page 32 and 33: APPENDIX A: Five Components of Comp
Page 34 and 35: APPENDIX B: Wellness Committee Acti
Page 36 and 37: APPENDIX C: Wellness Committee Acti
Page 38 and 39: APPENDIX E: Worksite Wellness Commi
Page 40 and 41: APPENDIX G: First Meeting—Sample
Page 42 and 43: APPENDIX I: Employee Interest Surve
Page 44 and 45: APPENDIX J: Policy and Environment
Page 46 and 47: Appendix K: A Guide to Making Physi
Page 52 and 53: APPENDIX L: Committee Members and R
Page 54 and 55: APPENDIX N: Worksite Wellness Commi
Page 56 and 57: APPENDIX P: Second Meeting—Sample
Page 58 and 59: APPENDIX Q: Score Sheet for Employe
Page 60 and 61: APPENDIX S: Employee Evaluation of
Page 62 and 63: APPENDIX U: Employee Satisfaction S

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