Essentials of Planning and Managing by Objectives

8. Quantifying Plans by BudgetingAfter decisions are made and plans are set, the final step ingiving them meaning, as was indicated in the discussion ontypes of plans, is to quantify them by converting them intobudgets. The overall budget of an enterprise represents the sumtotal of income and expenses, with resultant profit or surplus,and the budgets of major balance sheet items such as cash andcapital expenditures. Each department or program of abusiness or some other enterprise can have its own budgets,usually of expenses and capital expenditures, which tie intothe overall budget. If done well, budgets become a means ofadding the various plans and set important standards againstwhich planning progress can be measured.Coordination of Short- and Long-Range PlansOften short-range plans are made without reference to long-range plans.This is plainly a serious error. The importance of integrating the twotypes can hardly be overemphasized, and no short-run plan should bemade unless it contributes to the achievement of the relevant long-rangeplan.Much waste arises from decisions about immediate situations that fail toconsider their effect on more remote objectives.Responsible managers should continually review and revise immediatedecisions to determine whether they contribute to long-range programs,and subordinate managers should be regularly briefed on long-range plansso that they will make decisions consistent with the company's long-rangegoals. Doing this is far easier than to correct inconsistencies later, especiallysince short-term commitments tend to lead to further commitments alongthe same line.