Checklist for Developing a Limited English Proficiency (LEP) Plan

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LEP ChecklistCONTENTSINTRODUCTION............................................................................................................. 2PREPARATION .............................................................................................................. 3Determine the Extent of Your Obligationto Provide LEP Services....................................................................................... 3Determine the number or proportion of LEP personslikely to be served or likely to be encountered by theprogram ..................................................................................................... 3Determine the frequency with which LEP personscome in contact with the program .............................................................. 4Determine the nature and importance of theprogram, activity, or service provided by theprogram to LEP persons............................................................................ 4Determine the resources available to you and the costs............................ 4Determine Your Use of the Two PredominantWays to Provide Language Services—Oral Interpretation and Written Translation........................................................... 6Using Oral Language Services (Interpretation).......................................... 6Using Written Translation Services............................................................ 9DEVELOP YOUR LEP PLAN ....................................................................................... 11I. Identify LEP Individuals Who Need Language Assistance ............................ 11II. Identify Language Assistance Measures ....................................................... 11III. Identify Staff Training to be Provided............................................................. 12IV. Provide Notice to LEP Persons ..................................................................... 12V. Monitor and Update Your LEP Plan .............................................................. 13MONITORING YOUR LEP PLAN................................................................................. 14Consider Monitoring for the Following Activities ................................................. 147-2-03 Page 1
LEP ChecklistINTRODUCTIONThe United States Department of Labor (USDOL) guidance regarding persons withlimited English proficiency requires recipients of federal financial assistance to ensuremeaningful access to their programs and activities by persons with limited Englishproficiency (LEP) pursuant to Title VI of the Civil Rights Act of 1964, its implementingregulations, and Section 188 of the Workforce Investment Act of 1998. The guidancedoes not create new legal requirements or change existing requirements. It clarifieswhat the law already requires with respect to ensuring that information and services areaccessible to LEP persons. Eligible LEP individuals must be able to access the fullspectrum of services provided by recipients. The purpose, as stated in the revisedguidance, is “to assist recipients in fulfilling their responsibilities to provide meaningfulaccess to LEP persons under existing law.” The USDOL advises that recipients arerequired by Title VI to take reasonable steps to provide meaningful access to federallyassisted programs and activities by LEP persons through language assistance that isreasonable, timely, and effective.This checklist was developed for the purpose of assisting states inensuring that LEP persons receive meaningful access to federallyassisted programs and services. It provides basic steps for thedevelopment and implementation of a LEP Plan. However,adherence to this checklist alone may not allow a recipient todemonstrate compliance with Title VI or Section 188 of WIA. Thischecklist is not a substitute for the USDOL guidance, which addressesin much greater detail the elements discussed below.Consider forming a team or committee that includes both internal andexternal representatives to develop a comprehensive plan. The planshould include, but not be limited to, an assessment of the needs ofthe LEP population, timeframes, vital documents, resources, etc. Thisplan will serve as a "tool" that will provide guidance in providingservices to LEP persons.7-2-03 Page 2
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Checklist for Developing a Limited English Proficiency (LEP) Plan

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