2006-2008 HBU Catalog - Houston Baptist University

that the student’s directory information is not released, except to officials withlegitimate educational purposes as authorized by FERPA.The request to withhold directory information will remain in effect as long as thestudent continues to be enrolled or until the student files a written request withthe HBU Registrar to discontinue the withholding. To continue nondisclosure ofdirectory information after a student ceases to be enrolled, a written request forcontinuance must be filed with the HBU Registrar during the student’s last termof attendance.(Please see “Family Education Rights and Privacy Act” in this section.) Additionalinformation may be secured from the office of the Registrar or the UniversityCounsel.Student ResponsibilityEach student is responsible for a knowledge of and adherence to regulationsgoverning registration, withdrawal, degree plans, graduation requirements, andthe payment of tuition and fees. Failure to act accordingly will be grounds forloss of privilege.TranscriptsOfficial scholastic records will be maintained in perpetuity for each student whoregisters for credit at HBU. These records are the joint property of the student andthe University, and as such will be handled with care and confidentiality. Certifiedcopies will be available to students and graduates. To obtain this service, theperson whose record is involved completes and signs a Transcript Request formand files it with the Registrar’s Office. Students should allow three (3) workingdays for the request to be processed. Transcripts will not be released until satisfactoryarrangements have been made regarding all financial obligations to theUniversity. The University ordinarily does not issue copies of transcripts or otherdocuments received from other institutions or agencies, nor may official recordsbe removed from official University academic files.The Family Educational Rights and Privacy Act (FERPA) of 1974 provides thattranscripts may not be released to anyone without the written consent of thestudent.If a student questions any grade as recorded in the Registrar’s Office, the studenthas a period of one (1) year beginning with the end of the term in which the gradewas awarded, or six (6) months after the degree is conferred (whichever comessooner), to challenge the accuracy of the record. At the end of five (5) years, thepermanent record will become the absolute record and may NOT be changed forany reason. A faculty member may not change a grade upon personal initiationafter one calendar year. See the appropriate section of this Catalog.Transfer & Transient PoliciesAll students requesting transfer or transient status are subject to the policies andprocedures as described in this Catalog. In addition, graduate students shouldrefer to the “Graduate Transfer Credit” section of this Catalog.Academic Policies and Procedures/ 77