INFO 2013 - Scouts Victoria

involving a third party using Scout Association property, and/or being given instruction by Scout members is required to beapproved by Scout Branch Headquarters prior to any arrangement or agreement being entered into. Approval can be applied for bycompleting the Scout Risk Management Checklist and submitting it to Scout Branch Headquarters for review.BUILDING WORKS CARRIED OUT AT SCOUT PROPERTIESWhere a builder or other contractor is used for any purpose, you should verify that he holds a current Public Liability Policy inrespect of his business and appropriate Workcover insurance before he commences work. In the event of major constructioncontracts being let, it is necessary for the Contract Builder to arrange a “Contract Works Insurance” with “the policy to cover thebuilding works and materials during the course of construction”. The builder must also have “Structural Defects Insurance” cover.A suitable Confirmation of Contract form has been prepared and is available at your Region Office. This should be completed bythe contractor prior to commencement of the work.OPTIONAL INSURANCE COVER AVAILABLE FOR PURCHASE FOR GROUPSThe following policies are available at the request of Scout Groups and Formations to provide specific insurance requirements.DESIRABLE OPTIONAL COVER:Burglary: Cover (subject to forced/violent entry) can be arranged with our Broker. (Note that for insurance purposes, there is adifference between Burglary and Theft).Trailers: Cover can be arranged with our Broker based on Market Value of the insured trailer. Whilst a trailer may have limitedmarket value, the liability attached to its usage needs to be covered under a trailer insurance policy.Note that all Scout trailers that are required to be registered should be registered in the name of the Scout Group which entitlesyou to be exempt from trailer registration fees. Scout Branch Headquarters are also required to be advised of any new trailer beingpurchased or acquired by a Scout Group.Marine: Cover for power boats, sailing boats, kayaks, canoes and equipment can be arranged based on Market value of the boatby contacting our Broker. Ensure that boats “on loan” are insured. Trailers specifically constructed to carry boats and which arenot used for the carriage of other goods is also insurable under this facility.Motor Vehicles: Motor vehicles owned, hired or borrowed by Scout Groups/Formations are not insured. It is recommended thatany owned vehicles be insured either comprehensively or for third party property damage liability. When hiring or borrowingvehicles you should ensure that the owner carries adequate insurance, which will protect you and your use of their vehicle.OTHER OPTIONAL COVER:Money: Separate cover can be obtained by contacting our Broker.Overseas Travel Insurance: Unless you are travelling overseas with a party to attend a recognised Scout event being supportedby Scouts Australia (eg Jamboree, Rover Moot or an International Scout Exchange Programme), it is a mandatory requirementthat you must arrange your own personal Travel Insurance to provide full protection throughout any overseas journey that youmake as a member of the Scout Association. When applying to Branch Headquarters for approval to attend and/or participate in anoverseas Scout Activity or International visit, a copy of your Travel Insurance policy must accompany your application.Alternatively you may purchase a policy through Willis Australia Ltd.RENEWAL PROCEDURE PERIOD 2013-2014Scout Groups/Formations receive an annual Renewal Questionnaire for declaration of the insurance values they require for 2013-2014. It will be necessary for each Scout Group to declare and revise your insurance requirements for 2013-2014 via the extranet.REVIEWING INSURANCE REQUIREMENTSScout Groups will be issued an insurance renewal Questionnaire during July 2013 which is required to be completed no later thanthe late August. The questionnaire is issued through the Scout Extranet online system and it is the responsibility of either theGroup Leader or Office Bearer to complete the questionnaire online prior to the August date. Inquiries regarding the use andaccess to the Extranet system can be found on the Scout website or contact the Scout Branch or your Service Centre.CONTRIBUTIONS FOR PROPERTY DAMAGE SCHEME AND PREMIUMS FOR DIRECT INSURANCE POLICIESInvoices for the 2013-2014 Group Property Damage Scheme and Direct Insurance Policies (motor vehicle, portable equipment,general property and marine transit insurance) will be due for payment by no later than 30 th September 2013. Groups shouldensure that they hold sufficient funds to pay these invoices promptly when rendered. Part payments cannot be accepted.Disclaimer: This document has been prepared at the request of our client and does not represent an insurance policy, guarantee or warranty and cannot berelied upon as such. All coverage described is subject to the terms, conditions and limitations of the insurance policy and is issued as a matter of record only.This document does not alter or extend the coverage provided or assume continuity beyond the Expiry Date. It does not confer any rights under the insurancepolicy to any party. Willis Australia Ltd is under no obligation to inform any party if the insurance policy is cancelled, assigned or changed after Issue Date.42