Foodservice Supplier Excellence Checklist - GS1 Canada

Foodservice Supplier Excellence ChecklistTo support industry standards that enhance supply chain efficiencies – including ECCnet Registry – yourcompany must adhere to the following business requirements:1. Register your Company Prefix Licence or contact GS1 Canada at 1.800.567.7084 ext. 3 to confirm yourstatus. If you are not the owner of a Company Prefix Licence yet distribute other manufacturers’ products,provide a Prefix Authorization Form to GS1 Canada that allows your organization to use prefixes. Visitwww.gs1ca.org/e/prefixlicencing for more information.2. Ensure that you understand bar code fundamentals. Operators/Distributors require that your products areidentified with globally unique bar codes. Please ensure that you obtain a Bar Code Scan VerificationReport from GS1 Canada to ensure that the bar codes printed on your products can be read the first timeand every time by scanners at point-of-sale. Visit www.gs1ca.org/e/barcoding and www.gs1ca.org/e/bcsvfor details.3. Global Trade Item Numbers (GTINs) are used to identify any trade item or service. Each time that youchange your products' graphics, packaging, nutritional information, or declaration to the consumer (amongother characteristics), you must assign a new and unique GTIN. Review GS1 Canada’s GTIN AllocationRules – endorsed by your trading partner(s) as an enabler of efficient supply chain operations. Visitwww.gs1.org/gtinrules to view the GTIN Allocation Rules.4. National brand product suppliers are required to provide up-to-date product images through GS1 Canada’sECCnet Image & Validation (ECCnet I&V) database prior to listing a product. Send an up-to-date physicalsample of your product(s) to ECCnet I&V for the capture of Foodservice Montage Images. Visitwww.gs1ca.org/FoodserviceImage for further a detailed description of the specifications.5. Establish a cross-functional team to designate responsibility for ECCnet Registry and other GS1 Canadaofferings. Teams should be comprised of a Catalogue Captain responsible for the integrity of the dataloaded into ECCnet Registry, as well as sales staff that have access to listing forms and a productdevelopment staff to manage ECCnet I&V data and images. Assigning appropriate contacts will ensurethat targeted communications are reaching the correct individuals.6. Participate in supplier education webinars to learn how to load your product data into ECCnet Registry.GS1 Canada customizes webinars according to industry, taking under consideration the specific dataloading option used. Visit www.gs1ca.org/e/vendoreducation for educational offerings.7. Eight weeks before a product is available for delivery, you are required to verify the quality and accuracy ofyour product data and load your product data into ECCnet Registry, according to Canadian requirements.This data includes all levels of the product packaging hierarchy, notably all configurations that you willpresent or ship to your trading partner(s) and the completion of mandatory data fields, including core data,marketing information, and nutritional information. Prior to requesting your Foodservice Marketing andNutritional Certification (FS3MN), your catalogue must be certified for core data fields (FM2 certification).a. To request data certification, contact the GS1 Canada Implementation Support team at1.800.567.7084, ext. 341 or email ECCnetSupport@gs1ca.org. Go to www.gs1ca.org/e/benefitsfor additional information.b. Upon receipt of certification, publish your ECCnet Registry product data to all youroperator/distributor trading partners.c. Inform your operator/distributor representative(s) that your product data is available in ECCnetRegistry.Regularly review your vendor scorecards for any incomplete data, which GS1 Canada reviews for completenessthree times a week. The fields identified as missing will be highlighted in your scorecard. Access your vendorscorecards in the Tools section of www.mygs1ca.org.

About ECCnet RegistryECCnet Registry is an online, standardized registry containing detailed product information to allowsynchronized and electronic data exchange between trading partners. ECCnet Registry permits suppliers tomaintain accurate information of the sold products in one central registry. By integrating ECCnet Registry intoyour business processes, product information for each product is transferred just once and ECCnet Registryfacilitates the distribution of your product data to your many trading partners prior to product listing.As a not-for-profit organization, GS1 Canada offers ECCnet Registry on a cost recovery basis.Suppliers, VendorsCompany XCompany ZCompany YTransferproduct dataECCnetRegistryExtractproduct dataDistributors, RetailersCompany ACompany CCompany BCompany DBenefits for Retailers and Foodservice Distributors/OperatorsRetailers and Foodservice Distributors/Operators have already realized significant benefits from usingECCnet Registry to improve supply chain processes for their products, including:• Access to detailed information (available 24/7) on how to sell and promote a vendors productaccompanied by an image of the product.• Streamlines new product sourcing to meet Customer requirements.• Supports Canadian Food Inspection Agency (CFIA) regulations for nutritional data content offoodservice products.• Increased sales, as faster speed-to-market produces an average of two weeks of extra sales.• Improved speed-to-market, enhancing marketing and customer service initiatives.• Reduced incidences of financial order and invoice discrepancies.• Reduced out-of-stocks.• Reduced bar code scanning errors upon receipt of goods.• Improved logistics data for capacity planning.• Stronger foundation for their planned next-generation collaborative initiatives, such ElectronicProduct Code/Radio Frequency Identification (EPC/RFID).Benefits for VendorsVendors prefer to use ECCnet Registry as their one source for both front and back shop product data,providing vendors with the following benefits:• Saves time and money, as it eliminates duplicate processes• Enhances supply chain efficiency by allowing vendors to enter their product data only once tocreate product listings that are available to many customers• Ensures data accuracy• Improves production forecasts by facilitating the exchange of data on demand• Permits faster product introductions, enhancing marketing and customer service initiatives• Reduces vendor account management involvement to gather product information for new itemsetups.