March - Lyall Bay School

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2Draft Budget:Dennis ran through the draft budget and explained that Education Services cannotstart providing monthly finance reports until they have our approved 2012 budget.A discussion followed.Motion:“I move that the Board approves the amended budget as perrecommendations made by Kevin”Kevin/KieranCarried2012 Meeting Dates:The proposed meeting dates for the year were:Monday, 5 March (Term 1, Week 5)Monday, 2 April (Term 1, Week 9)Monday, 7 May (Term 2, Week 3)Monday, 11 June (Term 2, Week 8)Monday, 30 July (Term 3, Week 3)Monday, 10 September (Term 3, Week 9)Monday, 29 October (Term 4, Week 3)Monday, 3 December (Term 4, Week 8)Social Function to be held on Monday, 10 December.Motion: “I move that we adopt the proposed meeting dates for 2012”.Dennis/KieranCarriedProperty Update:Dennis had a meeting with the Ministry, along with Barry Possenniskie and GaryEdridge, as the Ministry had indicated that what they’ve prepared for Lyall Bay Schooldid not meet Modern Learning Environment criteria.They met with Mike Quinn and Lucy Ross, who said that our plans had been sent toHead Office for review.Barry explained to them that their new design is no cheaper to build than what wealready had planned to build. He said Lyall Bay School is paying a premium for extrafoundation work, due to sandy soil.Lucy Ross can’t approve the extra $104,000 due to extra foundation work, so she hasto go back to Head Office and this will take a couple of weeks. Dennis made hercommit to an answer by Friday, 9 th March.Lucy hinted that the Ministry might consider providing extra funds to cover extrafoundation work and if this was approved, it would finance the closing in of theverandas (which would make the buildings comply with the Ministry’s MLErecommendations).
3We are $280-290,000 short of the required funds, so hopefully the Ministry will agreeto granting an extra $104,000 to close in the verandas.Dennis also said that when the Junior School is replaced, it must be the samenumber of square metres as at present. Only $1.2 million has been approved,whereas the Prendos report clearly stated it would take $1.6 million to replace theJunior School building!* Dennis will report to the Board with update on Friday, 9 March, after LucyRoss advises her decision.* Property Sub-Committee Meeting to be held at 7.00am, Monday, 12 March.School Charter Update:Bill Barrett has told Dennis that there is no urgency to get the Charter in to theMinistry. He would prefer time was spent getting targets “right” and would rather seegood target setting based on information, rather than just ‘throwing somethingtogether’.Dennis suggested the Board break into 3 groups to discuss the 2011 NationalStandards achievement data graphs he had prepared for Boy/Girl Achievement;Cohorts; Maori/Pasifika Achievement and ESOL Students.He asked everyone to identify areas that could be developed as school chartertargets in 2012.Gail’s group found that Pasifika children appear to struggle more with Reading andMaths, so this would be a good focus area. Joe tried to explain that when reading toPI children, you need to make sure they understand the meaning, otherwise they willlose interest and therefore not achieve.There appeared to be less concern regarding Maori children, but still focussing moreon Reading is probably a good monitoring priority.Liz’s group said that while the initial statistics for Cohorts look good, they found 2good areas for focus would be where there is a reasonably large below standardgroup. This seems to be bigger at the 40-week milestone and in the Senior Schoolclass levels.The second area would be targeting the large groups in the “at” group to try to movethem along to “above” the standard. Dennis said that following the cohorts throughthe school will give some very good data to work with over time.Kevin’s group thought it would be a good move to concentrate on girls’ writing. Theyfelt there was a need to move everyone up, rather than just the “ats”. Focus onwriting for both boys and girls.Last year’s concern was Year 4-6 boys’ writing and good improvements were made,so it would be great to move the girls on through as well.
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Page 5 and 6: 5There was a very brief discussion

March - Lyall Bay School

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