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vii.Annual Report (where statutorily required to be filed), and FinancialReports for the last 3 years, preferably audited ones.viii.Details of experience in the field of supplying similar items to Govt. orcompanies in Sri Lanka or in Indiaix.Copy of registration with Indian Govt. or Ministry of Health of Sri Lankaor any Provincial Council Ministries, Chambers of Commerce in SriLanka, if any.x. Bid security (Earnest Money Deposit) of SL Rs.500,000/-, SL Rs. 250,000and SL Rs. 750,000/- or the equivalent of the amounts in Indian Rupeesat the rate of exchange of I.Rs. 1=SL Rs. 2.408) for Part 1, Part 2 and Part3 respectively, in the form of bank guarantee or account payee bankdraft/bankers’ cheque or fixed deposit receipt in favour of the HighCommission of India, Colombo should be furnished along-withTechnical Bid.3. Technical Bids will be opened immediately after the bid closing hours i.e. 1600Hrs on 31 st July 2009 in the office of the Deputy High Commissioner, High Commissionof India, 36-38, Galle Road, Colombo – 3, at 1700 hrs on 31 st July 2009. Bidders, ifthey so desire, can be present at the time of bid opening. After that, the financialbids of technically qualified bidders will be opened for which the date & time will beseparately intimated.Conditions of ContractChapter II4. The bidder should be a company or firm or sole proprietorship dulyregistered with the concerned authorities in Sri Lanka or in India. Biddermust be a manufacturer/publisher or authorized dealer or supplier ofthe items bidding for. High Commission of India reserves the right toreject bids from firms who are blacklisted by Government of Sri Lankaor Government of India for poor performance in the past, or those whohave no experience in the field of supplying the equipmentsmentioned above.5. The bids will remain valid for 90 days from tender closing, for award ofcontract after obtaining approval of competent Indian authorities. Noprice escalation would be allowed.6. The supply should be completed within 90 days after award of thecontract.
7. (I). All the items should be of good quality as per Sri LankanGovernment specifications for supply to Ministry of Health and Ministryof Higher Education and should be guaranteed againstmanufacturing defects for period of three years. Breakage, if any, intransit during the supply period should be replaced free of cost.(II) Supplier shall carry sufficient inventories to assure ex-stock supply ofconsumables and spares in Sri Lanka. Suppliers shall ensure theavailability of after sales service for a period of at least six yearsincluding warranty period of three years.8. The Supplier shall provide on-site warranty. The warranty period shall bethirty six months (36 months) from the date of acceptance of thegoods. The Supplier shall, in addition, comply with the performanceguarantees specified under the Contract. If, for reasons attributable tothe Supplier, these guarantees are not attained in whole or in part, theSupplier shall, either make such changes, modifications, and/oradditions to the Goods or any part thereof as may be necessary inorder to attain the contractual guarantees specified in the Contract atits own cost and expense and to carry out further performance tests. Inthe event of any correction of defects or replacement of defectivematerial during the warranty period, the warranty for thecorrected/replaced material shall be extended to a further period of36 months.Note: All charges with regard to the supply of spare parts, Labour,travel, per diem and accommodation to supplier’s staff etc. shall beborne by the supplier during the period of warranty. Client shall not payany additional expenditure for services rendered during the aboveperiod.9. All bidders must furnish along with technical bid, a bid security (EarnestMoney Deposit) in the form of bank draft/bankers’ cheque, fixeddeposit receipt with commercial banks for bank guarantee for a sumof SL SL Rs.500,000/-, SL Rs. 250,000 and SL Rs. 750,000/- or theequivalent of the amounts in Indian Rupees at the rate of exchange ofI.Rs. 1=SL Rs. 2.23) for Part 1, Part 2 and Part 3 respectively and the bidsecurity should be valid for a period of 90 days. The security of theunsuccessful bidders would be returned within a week from date ofaward of contract.10. The successful bidder should furnish a performance security in the formof bank draft/bankers; cheque, fixed deposit receipt or bankguarantee of the value of 5% of the tender value. The performancesecurity should be valid for a period of three years beyond completionof the contract and will be retained for a period of three years aftercompletion of the date of supply.11. The payment(s) will be released only after the supplies have beenfound to be the satisfied after concerned authorities of Government ofSri Lanka and the High Commission, completes physical verification ofthe supplies, and also technical verification, by a competent teamfrom or authorized by the Government of Sri Lanka/ High Commission
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