Church Health & Safety Policy with guidance notes - Ecclesiastical ...

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18 POLICY & GUIDANCE NOTES CHURCH – HEALTH AND SAFETYProcedures must be drawn up, including theappropriate control measures. A guidancenote concerning personal safety is availablefrom Ecclesiastical.Risk assessments/activitiesRisk assessments will be carried out on allareas of the church premises and all activitiesthat carry a significant risk at regular intervalsby a competent person in order to meetour obligations under The Management ofHealth and Safety at Work Regulations 1999.For all hazardous activities, you need to carryout risk assessments and introduceprocedures that must be followed.These procedures need to be based on yourown situation. However, there are guidelinesproduced by Ecclesiastical in our GuidanceNotes for Churches.The following activities will require riskassessments. You will then need to write yourown procedures and include them in thishealth and safety policy:■■■■■■16fêtes, including the use of bouncy castlestower tourschange ringing bellssponsored walks, visits and outingschurchyard maintenance, includinggrave diggingerection of temporary staging.Refer to Ecclesiastical guidance notesto help you draw up your own procedures.(A specimen Risk assessment form isattached.)17ContractorsAnyone entering church premises for thepurposes of carrying out work, other thanan employee or voluntary worker of thechurch, will be regarded as a contractor.All contractors, including the self-employed,must abide by the following:1 have their own health and safety policy(where required by law) and be able toprovide a copy of the same2 produce evidence that they haveappropriate Public and Employers’Liability insurance in place. A record ofthis evidence will be maintained3 comply with all the requirements of thishealth and safety policy and co-operatewith the church officials in providinga safe place of work and a safe systemof operation4 where plant and machinery is broughtonto the church premises by contractors,they must be able to show wherenecessary that the equipment has beeninspected and tested to ensureits safe operation5 contractors may only use sub-contractorsor persons other than their own directemployees with the express permission ofthe church officials. However, responsibilitywill remain with the contractors6 all contractors will be given detailedinstructions regarding the areas where theyare permitted to work and the extent ofthe work they are authorised to undertake.This ‘permit to work’ will also specify anysafety precautions they must undertake.(A specimen Work permit is available uponrequest.)Particular care needs to be taken for‘hot works’ and a separate Hot work permitis available from Ecclesiastical.CDM RegulationsThe Construction (Design & Management)Regulations apply to all construction work inGreat Britain. You should be aware of yourresponsibilities under these regulations.As a ‘client’ – an individual or organisationfor whom construction work is being carriedout, you have a number of specific dutiesunder the CDM Regulations; however, youcan appoint a competent person to assist youin the discharge of these duties if you wish.The Approved Code of Practice to the CDMRegulations summarises the duties of a clientas follows:■check the competence and resource ofall appointees
CHURCH – HEALTH AND SAFETY POLICY & GUIDANCE NOTES 19■■■ensure there are suitable managementarrangements for the project includingwelfare facilitiesallow sufficient time and resources forall stagesprovide pre-construction information todesigners and contractors.A project is notifiable to the HSE if theconstruction phase will be longer than 30 daysor 500 person days of construction work, andfor such projects, clients must:Employment Medical Advisory ServiceInformation:(The Medical Advisory Service is a part ofthe Health and Safety Executive and is ableto provide guidance on health matters. Enterhere the contact details of your regional HSEoffice where you can contact the MedicalAdvisory Service).Address■■■■■appoint a CDM co-ordinatorappoint a Principal contractormake sure construction work does notstart unless there are suitable welfarefacilities, and a construction phase plan isin placeprovide information relating to the healthand safety file to the CDM co-ordinatorretain and provide access to the health andsafety file.TelEmailContact name if known18Information and enforcementEnvironmental Health Service Information:(Enter here the contact details for theEnvironmental Health Department of yourlocal council).AddressHealth and Safety ExecutiveInformation Line: 0845 345 0055HSE Books: 01787 88116519Health and Safety Law posterA copy of the HSE poster ‘Health andSafety Law – what you should know’ isdisplayed inTelEmailContact name if knownIf you have any employees then youneed to display the HSE poster ‘Healthand Safety Law – What you should know’.This is available from HSE Books orHMSO bookshops. ISBN 9780717663149(standard version).
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