T-5/Tender/OFC Route Mtce /DE (TM) - WTR - BSNL

Name of the Division D.E. (TM), SAGAR 

Bharat Sanchar Nigam Limited 

(A Govt. of India Enterprise) 

BID Price Rs.563/- 

T-5/Tender/OFC Route Mtce /DE (TM) / SAU / 2011-2012 

Dated at Sagar the 25.06.2011 

TENDER FOR OFC ROUTE MAINTENANCE 

FOR ONE YEAR UNDER 

D.E. (TM), WTR, Sagar 

FORM NO................ Receipt No/ D/D No...................................Dated.......................... 

Date of issue of the tender form........................................ 

Signature of Issuing Authority 

Tender OFC Route Mtce Signature of the tenderer 

Seal............................... 

1

BHARAT SANCHAR NIGAM LIMITED 

(A Govt. of India Enterprise) 

OFFICE OF THE 

DIVISIONAL ENGINEER, TRANSMISSION MAINTENANCE, WTR, SAGAR-470 001 

(Telephone No. Office -07582-240999, 255541 Mob-9425001413, FAX-07582-260012) 

No. T-5/Tender/OFC Route Mtce/DE (TM) /SAU/2011-12 dated at Sagar the 25-06-2011 

NOTICE INVITING TENDER 

Wax / PVC sealed open tenders are invited for "OFC Route Maintenance " under D.E. (TM), 

Sagar on behalf of the Bharat Sanchar Nigam Limited from the experienced Contractors. The details 

regarding cost of the tender form, the EMD and Security Deposit are as under. 

Sl. 

No 

Work 

Particulars 

1 OFC Route 

Maintenance 

for one year as 

per work 

specified in the 

tender 

documents. 

Name of 

the 

Division 

DE (TM) 

SAGAR 

Estimated 

cost. Rs. 

15,00,000 

Cost of 

Tender 

Form 

Rs. 

563/- 


Seal............................... 

EMD 

37,500 

Security 

Deposit 

1,50,000 

Last date 

& Time 

for 

submissio 

n of Bid 

13.00 Hrs 

of 

16.07.11 

Time of 

opening 

of sealed 

tender 

15.00 hrs 

of 

16.07.11 

2 

Remarks 

The tender will 

be opened in 

the office of 

D.E. (TM), 

WTR, Sagar. 

Tender forms can be down loaded from our web site http://wtr.bsnl.co.in and such form shall be 

considered valid for participation. The cost of the tender document shall be submitted by D/D drawn 

in favour of Accounts officer % the DGMM WTR, Jabalpur or can be obtained on written request on 

all working days between 11.00 hours to 17.00 hours from 28.06.2011 to 15.07.2011 from O/o, DE 

(TM), Sagar on payment of Rs. 563/- at Cash Counter, A.O. o/o DGMM, WTR Jabalpur or by 

producing a D/D from any Nationalized bank for Rs 563/-. The cost of tender form is not refundable. 

1. EMD is to be paid in the form of D/D from any Nationalized Bank/or by ACG-67 (The ACG-67 

may be received by paying the EMD amount by cash at Cash Counter, A.O. o/o DGMM, WTR 

Jabalpur. The E.M.D. will not carry any interest for any period whatsoever. 

2. The DGMM, WTR Jabalpur reserves the right to reject any or all tenders without assigning any 

reason thereof, and he is not bound to accept the lowest tender. 

3. Any Bid which is not according to the terms and conditions and specifications mentioned in the 

tender document is liable to be rejected. 

Divisional Engineer 

Transmission Maintenance 

WTR, Sagar (M.P.)

INSTRUCTIONS (TO BE FOLLOWED STRICTLY) 

The following papers attached with this tender form are to be duly filled and signed by the tenderers. 

Schedule - I (Annexure A to F) & Schedule - 2. 

Schedule - 2 : 

1. The tender form should be filled legibly in ink only in English / Hindi. Each page of the tender 

schedule and Annexure should be signed by the tenderer and returned along with tender. All 

conditional / incomplete tenders will be rejected. No erasures or overwriting are permitted. If any 

corrections are to be made the entry should be clearly scored out by a single line and encircled and 

fresh entry should be made. All such corrections should be authenticated under the full signature of 

the person signing the tender. Any tender which does not comply with the requirement will be 

treated as invalid. 

2. Incase of partnership concern all the persons should sign the tender documents. Tender may be 

required to have documentary evidence in token of their ownership or partnership or authority to 

sign on behalf of registered firm. 

3. Tender: How to address? 

3.1 The tender should be submitted in sealed envelope super scribed with the tender name " OFC 

Route Maintenance " under DE (TM), WTR Sagar. It should be placed only in the tender box 

available in the office of DE (TM), WTR Sagar not later than 13.00 Hrs. of dated 16.07.2011 

3.2 The Earnest Money Deposit payable to Accounts officer % The DGMM Jabalpur as mentioned in 

Notice inviting Tender can be paid either in the form of D/D in favour of Accounts officer % the 

DGMM, WTR. Jabalpur or depositing in cash in the office of Accounts Officer WTR, Jabalpur 

and, the receipt (ACG �67) in original should be attached with the tender form. 

4. The tender will be opened at 15.00 Hrs of dated 16.07.2011 by the D.E.(TM), WTR, Sagar in 

the presence of Tender Opening Committee constituted by him and before the available 

Tenderers or their representatives who may desire to be present (The representatives should 

carry the authorization from the tenderer). 

5. The tenderer will submit schedule-I Annexures and Schedule- II duly filled in sealed cover with 

sealing wax & stamped. 

6 Each page of the tender form should be signed by the tenderer. 

7. During the entire evaluation process if it is observed that the downloaded document is exactly 

not as per the original tender document and or it is tempered/changed/altered / modified in any 

way the bid will be rejected. 

8. During the entire evaluation process if it is observed that the downloaded document is exactly 

not as per the original tender document and or it is tempered/changed/altered / modified in any 

way the bid will be rejected. 


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9.0 SUBMISSION OF BIDS 

A. Method of preparation and submission of bid: 

A.1 Bid for each tender should be submitted in Three envelops placed inside a main cover. These 

envelops should contain the following: 

Envelope Marked on the Cover Contents of Envelop 

First Bid Security 1. The cost of Tender form in the form of D/D payable 

to Accounts Officer O/o The Dy. G.M.(Trans. Mtce.) 

WTR. Jabalpur if downloaded from website. 

2. EMD 

Second Technical Bid 1. All Tender Documents and supporting documents, 

except Annexure F. 

Third Financial Bid 1. Annexure F only. 

On all envelopes the name “ Bid Security” , “ Technical Bid” or “ Financial Bid” should 

be clearly mentioned. The name & address of the firm should be clearly mentioned on the 

envelops. The three envelops should be properly sealed (with sealing wax/ PVC tape) on all the 

openings. These envelopes are to be placed inside an outer envelope and which is properly 

sealed (with sealing wax/ PVC tape on both side and middle openings). The tenders which are 

not submitted in above-mentioned manner will be rejected. 

A.2 All envelopes (3 inner & 1 outer) must bear the following: 

Tender for " OFC Route Maintenance " Under D.E (TM), WTR, Sagar� 

A.3 The tenderer is bound to all terms, conditions & specifications as detailed in the Tender documents. 

A.4 Any tender with conditions other than those specified in the tender documents is liable to be 

summarily rejected. No modification by the contractor in any of the conditions will be permitted 

after the tender is opened. 

A.5 Tenders should be dropped in person in the tender box placed in the office of D.E. (TM), WTR, 

Sagar before the closing (date & time) of tender as mentioned in the Tender Form. The slit of 

the tender box will be sealed immediately after the specified time and date for receipt of tender. 

Any tender presented in person after the sealing of box will not be accepted by the Divisional 

Engineer (TM), WTR, Sagar or by any of the subordinates or will not be allowed to be deposited 

in the tender box. 

A.6 Postponement of Tender opening: Whenever it is considered necessary to postpone the opening 

date of tender / Tenders, the decision will be put-up on the notice board at least one day before the 

original date of opening. No correspondence in black and white or in other way will be done with 

the tenderers who have purchased the tender documents. If the date of opening of bids is declared 

as holiday, the bids will be opened on the next working date at the same time and venue. 

10. LATE BIDS: 

Tenders will not be accepted after the specified time of closing of the tender and the same shall be 

rejected and returned unopened to the bidder. It is sole responsibility of the tenderer that he 

should ensure timely submission of tender. 


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4

BID OPENING AND EVALUATION: 

11. OPENING OF BIDS BY THE DEPARTMENT: 

11.1 The Tender Opening Committee shall open the bids in the presence of bidders or their 

authorized representatives who choose to attend, on due date and time. The representatives 

who have the authority letter dully signed and stamped by the by bidders will be allowed to 

be present during the tender opening. The bidder/ bidder�s representatives, who are present, 

shall sign an attendance register. 

11.2 The Bids will be opened in the following manner: 

11.2.1 The Tender Opening Committee will count the number of bids and assign serial numbers to 

the bids. For example, if 10 tenders have been received the bids will be numbered as1/10, 2/10 

etc. All the members will put their initial on the outer envelopes of all the bids with date. 

11.2.2 The envelopes containing the tender and not properly sealed, as required vide para-9 above shall 

not be opened and shall be rejected. 

12. Security Deposit: 

The successful tenderer will have to deposit the security amount as indicated in NOTICE 

INVITING TENDER in the form of Bank Demand Draft / FDR payable to Accounts Officer 

O/o DGMM WTR. Jabalpur or depositing in cash in the office of Accounts Officer WTR, 

Jabalpur and, the receipt (ACG �67) in original should be deposited. 


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6 

SCHEDULE - I 

(Schedule - I Annexure - A to F). ANNEXURE - A 

To, 

The Divisional Engineer 

Transmission Maintenance 

WTR, Sagar. 

Ref.: Your advertisement dated ................................................ 

1. I / We do hereby take the contract for "OFC Route Maintenance " within the jurisdiction of D.E. 

(TM), WTR, Sagar for one year from the date of entry into the contract in accordance with the 

terms and conditions. 

2. I / We enter into prescribed agreement within one week or being called upon to do so bearing all 

expenses in connection there with including charges for stamps etc. if any and the agreement will be 

binding on the undersigned. All the pages of the tender has been duly filled in and signed. 

3. That until such agreement is executed this tender together with your acceptance there off in writing 

shall be in contract. 

4. Earnest Money: (EMD) 

i) I/ We have understood that the D/D for an amount as indicated in NOTICE INVITING 

TENDER in the name of the Accounts officer % DGMM WTR, C.T.O. Compound, 

Jabalpur should be obtained and attached along with Bid security otherwise tender will be 

rejected. 

ii ) I/We understand that the Earnest Money of the unsuccessful tenders will be refundable 

without interest after final acceptance of the tender and execution of the agreement with the 

successful tenderer. If the tenderer withdraws his tender before its final acceptance of 

execution of agreement the earnest money deposit shall be forfeited to the BSNL. If the 

successful tenderer fails to make the Security Deposit or fails to enter into the prescribed 

agreement within the prescribed time given by the D.E. (TM), Sagar, his Earnest 

Money deposit will be forfeited to the BSNL 

5. Security Deposit: 

If this tender is accepted, I/We agree to submit a Security Deposit of an amount as indicated in 

NOTICE INVITING TENDER payable to the Accounts officer % The DGMM WTR, CTO 

Compound Jabalpur within 7 day's of the acceptance of the tender in the form of FDR / Demand 

Draft / Bank Guarantee /Cash which will not carry any interest on this sum. 

6. I /We also agree that decision of the DGMM WTR, Jabalpur regarding the meaning and effect of 

this tender shall be final and legally binding on me/us. 

7. I / We understand that the tenderer whose rates are accepted will be liable for compensation to be 

paid to the department in the event of failure to provide services in prescribed time limit. Apart 

from forfeited the security deposit liquidated damages at the rate of 0.5 % (Half percent) maximum 

of 10% (ten percent) of the total cost of the order will be imposed on the contractor for each day of 

delay and will be deducted from the bills payable to the contractor. 

8. I / We have read the terms and conditions mentioned in schedule - II and agree to abide by all 

conditions laid down therein. 

9. I / We understand that DGMM WTR, Jabalpur is not bound to accept the lowest or any other 

tender. He can reject the tender without assigning any reasons. The decision of the DGMM WTR, 

Jabalpur will be final in all cases. 

10. I/We understand that the tenderer whose rates are accepted will be liable for the expenses, 

department may not incur to meet any emergent situation and services will be carried out at the 

cost of tenderer. 


Seal...............................

SCHEDULE --I 

(ANNEXURE -B) 

QUESTIONNAIRE FORMING PART OF TO BE FILLED IN BY THE TENDERER. 

***************************************************************************** 

1. Full Name of the firm : 

(In capital) 

2. Firms address : 

3. Telephone (Nos.) Office / Res/ Mobile No. : 

4. Is the firm proprietary or partnership. : 

5. Name (s) of proprietor of partner : 

6. Detail description of OFC Route Mtce work carried 

out in WTR & value of work done for each. 

7. Has the firm been black listed by an 

organization if so, attach the details 

of the same . : 

8. Income tax A/C No / PAN No. Service : 

Tax No (Attach Copy) 

9. Details of past work experience of OFC Route Mtce 

work and year. : 

Work done for : 

Name of the organization : 

Value of the work : 

Passport 

Size 

photograph 

of 

proprietor 

Certification from past employers should be enclosed with support of above. 

I hereby certify that the above particulars are verified and correct. 

Passport 

Size 

photograph 

of Partner 


Seal............................... 

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SCHEDULE - I 

To, 

Sir, 

The Divisional Engineer, 

Transmission Maintenance, 

WTR, Sagar (M.P.) 

ANNEXURE - C 

1. With reference to your tender notice No...........................................................................�� .... , 

I /We hereby offer the rates for " OFC Route Maintenance " under D.E. (TM), WTR, Sagar 

2. I / We also understand that the " OFC Route Maintenance " work will be subjected to as per the 

specification. 

3. Rates offered by us given in the enclosed Annexure - F 

4. All the Rates are quoted including all the charges, Taxes & duties. 

5. The Service Tax as applicable will be charged separately. 

6. The Contact details (Telephone No. Mob No.)................................................................................... 

Signature of tenderer 

for / on behalf of 

(Name of firm & stamp) 


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To, 

The Divisional Engineer 

Transmission Maintenance, 

WTR, Sagar (M.P.) 

ANNEXURE - D 

Form No. � .�� ...................... 

Date of Issue �� .......................... 

Signature of Issuing authority........................ 

I�� Son of �� .. 

Relative of. �� hereby certify that none of my relative(s) as defined in the 

tender document is/are employed in BSNL unit as per details given in tender document. In case at any 

stage, it is found that the information given by me is false/ incorrect, BSNL shall have the absolute right to 

take any action as deemed fit/ without any prior information to me. 

Signature of the Tenderer: ....................................................... 

Name in the Block Letters: ....................................................... 

Address with Seal ................................................... 


Seal............................... 

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10 

AGR E E M E N T 

(ANNEXURE-E) 

1. THIS AGREEMENT made this ................... day of ...........................of year ...................................... 

between the Bharat Sanchar Nigam Limited, herein after called " The BSNL " 

(Which expression shall unless excluded by or repugnant to the context, includes his successors and assigns) of the 

one part and ............................................................................. a sole proprietary firm / a partnership firm or a 

company incorporated under the Indian companies act and having its registered office at 

..................................................hereinafter called the "contractor " (which expression shall unless excluded by or 

repugnant to the context, include its successors and assigns) of the other part . 

WHEREAS THE BSNL is desirous of appointing the said contractor for " OFC Route Maintenance " 

within the jurisdiction of The D.E. (TM) WTR, Sagar from .......�� .........to.................................. 

AND WHEREAS the said contractor has agree to undertake the work of " OFC Route Maintenance" as 

per the terms and conditions herein after contained. 

NOW THIS AGREEMENT WITNESSED and it hereby agreed and declared as follows: 

The tender notice, Instructions to tenderers, conditions of contract, construction specifications, 

guide lines to contractor schedule, letter of intent No..................................................... dated......................... (along 

with its enclosures) annexed hereto and such other additional particulars, instructions, drawing as may be found 

requisites to be given during execution of the work shall be demand and taken to be an integral part of the contract 

and send also be demand to be included in the expression " Contract " or contract document wherever herein used. 

In consideration of the payments to be made to the contractor for the works to be executed by him the 

contractor hereby convenient with the BSNL that the contractor shall in accordance with the contract documents 

duly provide, execute, complete the said works and shall perform all other acts, deeds, matters and things in the 

contract mentioned or described or which are to be implied there from or may reasonably necessary for the 

completion of the said works and at the time and in the manner and subject to the terms and conditions of 

stipulations mentioned in the contract. 

In consideration of the due provisions, executions and completion of the said works, the BSNL hereby 

agrees with the contractor that the BSNL will pay to the contractor the respective amounts for the work done by 

contractor under the provisions of the contract. 

In Witness where of the parties here to have executed these presents the day and the year first above 

written. 

1. Signature : Signature and delivered for and 

on behalf of Bharat Sanchar Nigam Ltd. 

Name : 

Designation : 

2. Signature : 

Name : 

Designation : 

In the presence of 

1. Signature 

Name 

3. Signature 

Name 

Signed and Delivered by/for 

and on behalf of tenderer 


Seal...............................

INSTRUCTIONS TO TENDERERS 

1. The tenderer must carefully read all the terms and conditions to tenderers detailed below before 

filling up the tender schedule and his quotation. 

2. Tender in sealed covers should be super scribed " OFC Route Maintenance " under the DE (TM) 

WTR, Sagar. The name and address of firm / Agency should be indicate on bottom left hand 

corner of the envelope. 

3. Tenders received in unsealed cover will neither be opened nor considered. Such tender will only be 

recorded until a request is received from the tenderer at any time for return of any demand draft as 

EMD enclosed. 

4. Closing of the cover with gum or stapling the cover with stapler will not be treated as sealed cover. 

The cover should bear the seal of the tenderer over sealing wax / PVC tape properly fixed. 

5. Complete set of tender document inclusive of notice inviting tender. Instructions to tenderers, 

conditions of contract specification and tender schedule signed by the tenderer or his authorized 

representative who is authorized to sign. The tender document should be signed on each page of 

tender document as the acceptance of all terms and conditions of tender documents and should be 

submitted. 

6. Since the OFC Route Mtce work are emergent in nature, the work should be attended 

immediately as soon as the order is placed either on telephone or by SMS without any delay. 

Only the actual time required to collect the workers will be allowed. The Contractors have to 

quote their / their representative contact details in Annexure - C. 

7. Any tender not accompanied by the prescribed E.M.D. (Unless exempted from payment of EMD), is 

liable to be rejected. 

8. Any tender not strictly according to any of the conditions will not be permitted. 

9. Modification by the tenderer in any of the conditions will not be permitted. 

10. During the execution of OFC Route Maintenance it is the sole responsibility of the Contractor/ 

Agency to comply all the obligations of Labour Act; EPF, ESI etc and the amendments in it from 

time to time which ever / where ever is applicable, and the Law of Land. 

11. Document to be submitted with the tender: - 

(i) Experience / Performance Certificate from the competent authority of performing OFC 

Route Maintenance work at least for Two Years in WTR. An experience certificate 

(issued by not below the rank of DE or equivalent) should be submitted. 

(ii) The Firm shall have the minimum Turn Over of one third amount of the cost of the 

tender in any one financial year in the last three financial years (in any financial year 

2008- 2009 to 2010- 2011). 

(iii) BSNL Relative Certificate. 

(iv) One Copy of complete set of tender document duly signed on each page and also at every 

correction or overwriting by the tenderer. 

(v) E M D in the manner prescribed unless exempted. 

(vi) Original power of attorney in case, any person other than tenderer himself has signed the 

tender document . 

(vii) Authorized copy of partnership deed in case of partner ship firm. 

(viii) The information about tenderer supplied along with the tender document to be filled in 

complete in all respect. 

(ix) Attested Photocopy of the Registration of Firm. 

(x) Photocopy of the Pan Card. 


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11

12 

12. Tender may be sent by registered post or deposited in the tender box kept with the D.E. (TM), 

WTR, Sagar. Tender received late, through registered post, will not be considered for 

participation in bid. 

13. No tender will be received in person by the D.E. or any other staff subordinate to him. 

14. Late tenders: The slit of the tender box will be sealed immediately after the specified time for 

receipt of tender. Any tender received by post or courier service after the tender box is sealed will 

not be opened or considered. Such late tenders will be opened only when a request is made by 

tenderer for return of any demand draft enclosed as EMD in such cases the D/D will be returned in 

original and other documents will not be returned. 

15. The tender schedule is to be read in conjunction with specifications, instructions to tenderer, 

conditions of contract, notice inviting tender and other parts of the tender document. It is under 

stood and agreed that the tenderer by careful examination of the document has satisfied himself of 

the various terms, conditions and specifications set out therein before giving his tender rates. 

16. The DGMM WTR, Jabalpur is not bound to accept the lowest or other tender. He can reject the 

tender without assigning any reason. The decision of the DGMM WTR, Jabalpur will be final in 

all the cases. 

17. A tender by partner ship firm must be signed separately by each partner and in event of the absence 

of any partner it must be signed by a person holding a power of attorney and tender should 

accompany such power of attorney & it must also disclose that the firm is fully registered under 

the Indian partnership Act. 

18. The contractor shall not assign or sublet the work to any third party and if the contractor assigns or 

sublets his contract or attempt to do so or becomes insolvent, D.E. (TM), Sagar, there upon serve 

a notice rescinding the contract and EMD paid by the contractor shall there upon stand forfeited. 

19. The D.E. (TM), Sagar reserves the right to recover departmental claims arising from this contract 

from the amount due to the contractor on this service or under any other contract. 

20. The BSNL reserves the right to reject or consider any tender deficient or incomplete in any of the 

requisite matters particulars or formalities or for any reason which shall not be disclosed to the 

tenderer, without assigning any reason whatsoever. 

21. The tender documents are not transferable. 

22. The contractor shall take every measure for proper execution of services included in the contact 

whether original / altered specifications. 

23. Submission of tender will bind the tenderer for acceptance of all conditions specified in the tender 

document. 

24. The DGMM WTR, Jabalpur has power to make any alteration, omissions, addition or substitution 

from the original specification in the interest of service of department and the contractor has to 

carry out the services in accordance with the revised instructions. Any alteration/addition or 

substitution which the contractor may be directed to do in the manner specified above as a part of 

the service should be carried out by the contractor on the same conditions and in all respects on 

which he agreed to do the main services. If the rates for the additional, altered or substituted 

services are not specifically provided in contract, the rates will be decided from the rates for 

similar class of service or on the basis of the prevailing market rates. 

25 The DGMM WTR, Jabalpur has full right to allot the work to any one tenderer if similar rates 

quoted by the tenderers for " OFC Route Maintenance " 

26. Terms & Conditions: 

a) The tenderer must have experience of performing OFC Route Maintenance work at least for Two 

Years in WTR. An experience certificate (issued by not below the rank of DE) should be 

submitted. 


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b) The near relatives of all BSNL Employees either directly recruited or on deputation are 

prohibited units of BSNL. The details regarding participation in tender and execution of works in 

the different guidelines in this regard are given in the following paragraphs: 

i) The near relatives for this purpose are defined as: 

a) Member of a Hindu undivided family. 

b) They are husband and wife. 

c) The one is related to the other in the manner as father, mother, son(s) & son�s wife 

(daughter-in-law), Daughter(s) & daughter�s husband (son-in-law), brother�s wife, sister(s) & 

sister�s husband brother-in-law). 

ii) As per Govt. of India�s CCS Conduct rule 4 no Govt. servant shall in the discharge of his official 

duties deal with any matter or sanction any contract to any company or for any other person, if any 

member of his family is employed in that company or firm under that person or if he or any member 

of his family is interested in such matter or contract in any other matter. 

iii) The company or firm or any other person is not permitted to tender for work in BSNL unit in which 

his near relative(s) is (are) posted. The unit is defined as SSA/Circle/Chief Engineer/Chief Arch./ 

Corporate office for non-executive & executive Employees. 

iv) Tenderer should fill-up the BSNL relative certificate given in the tender form in Annexure - D. 

27. Earnest Money Deposit (EMD): - 

a) Earnest money deposit of unsuccessful tender shall be refunded after final acceptance of tender and 

within reasonable time, but not later than six months from the date of final acceptance of tender. 

b) The E.M.D. of successful tenderer shall be refunded after signing of agreement and deposit of SD. 

c) The E.M.D. will not carry any interest for any period whatsoever. 

d) E.M.D. will be forfeited by the BSNL in the event of the tenderer withdrawing his offer before final 

acceptance of tender. 

28. Security Deposit. : - 

a) The person / persons whose tender (s) may be accepted (Herein after called the contractor) will 

have to submit a security deposit of an amount as indicated in NOTICE INVITING TENDER 

to the Accounts Officer % The DGMM WTR, Jabalpur. 

b) Security Deposit will not bear any interest for any period whatsoever. 

c) Security Deposit shall be liable for appropriation / adjustment against any liquidated damages for 

delay in execution of services. If the contractor fails or neglect to perform any of his obligations 

under the contract, it shall be lawful for the BSNL to forfeit either whole or any part of the security 

deposit furnished by the contractor. 

d) If the contractor duly performs & completes the contracts in all respect, BSNL shall refund the 

Security Deposit to the contractor after deducting all costs & other expenses which may incur for 

any loss due to any action attributable to the contractor with BSNL. 

e) Exemption from remitting of security deposit shall be considered under the same conditions as 

for exemption of payment of E.M.D. 

29. Price validity: - The price quoted should remain firm and valid for any work order, which the 

BSNL may place within a period of one year from the opening date of tender and until its 

complete execution. No variation in price will be allowed within this period for reason whatsoever. 

a) For delay in execution of the work order, liquidated damages at the rate of 0.5 % (Half percent) for 

every day of delay shall be realizable subject to a maximum of 10% (ten percent) of the accepted 

tender cost. The number of days of delay will be reckoned with the due date of completion of 

work. The percentage of liquidated damages will also be work done the cost of the item of work 

that is required to be completed on such specified date. On any occasion the liquidated damages 

recoverable exceeds 10 % it shall be open to the department to cancel the work order in respect of 

the portion of the work remaining incomplete. 


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b) However, the BSNL have discretion to grant extension of time limit for completion of the said 

work. If such extension of time limit is granted after any liquidated damages have already become 

due realizable, the same shall be recoverable from the contractor. In case the work in whole or 

parts of it as required is not completed even in the extended time limit, liquidated damages 

realizable amount to the 10%, the BSNL may has its option to cancel the work order for the 

portion of the work /completion of remaining work. In such cases full amount of Security Deposit 

shall be forfeited by BSNL in addition to realization of whatever liquidated damages become due. 

c) Any amount which become due and recoverable from the contractor on amount of liquidated 

damages or on account of any matter relating to this contract, shall also be recoverable from any 

sum thereafter may becomes due to the contractor out of this contractor any other contract with the 

BSNL. 

30. The tenderer should agree in carry out modifications if any without extra charges. 

31. Guarantee: - The contractor shall guarantee that the services will be done in a satisfactory manner 

& free from any defects in all respects He has to give guarantee for quality of service. 

32. If the contractor shall desire an extension of time for completion of the service on the grounds of 

his having been unavoidably hindrances in the execution or on any other ground, he shall apply in 

writing to the concerned D.E within seven day's of the date of hindrance on account of which he 

desires such extension as aforesaid, and BSNL shall, if in its opinion (which shall be final), feels 

the grounds reasonable may authorize such extension of time if any, as may be necessary. 

33. Price variation: - The BSNL shall not be responsible for any escalation in prices of labour or 

materials machinery, equipments etc. whatsoever or any increase in duties/taxes whatsoever and 

the tendered rates and the contractor's obligation shall remain unaffected by such escalation and /or 

increase. 

34. Release of Security Deposit :- The security deposit shall become due for refund/release within 

three months from the final completion of work and settlement of the bill. 

35. Disputes and Arbitration: - Any dispute arising out of this contract under this notice shall be to 

the sole arbitration of DGMM WTR, 2nd floor Transmission Building CTO compound, Jabalpur 

or an officer nominated or appointed by him on his behalf. His decision shall be final and binding 

on both parties. 

36. Only those tenderers who have sufficient experience of OFC Route Maintenance Work / OFC 

Route Maintenance Support Services and executed the OFC Route Maintenance work at least for 

Two Years in WTR and having certificate regarding successful completion of job, should apply. 

The Firm shall have the minimum Turn Over of one third amount of the cost of the tender in any 

one financial year in the last three financial years (in any financial year 2008-2009 to 2010-2011). 

37. The contractor will have to perform the OFC Route Maintenance Work in the specified sections and 

at specified places where the fault is there as per the requisition by the D.E. (TM), Sagar or his 

SDE sub ordinates under his jurisdiction. 

38. No incidental expenses will be paid to the contractor in any case. 

39. It will be the sole responsibility of the contractor to provide the OFC Route Maintenance Work to 

the department's satisfaction that all properties remains duly secured and services are executed as per 

requirement. 

40. The contractor will not cause or permit any nuisance on the site and / or any thing which will cause 

unnecessary disturbance or inconvenience to the employees of BSNL. 

41. Contractor will be responsible for providing all statutory benefits to the OFC Route Maintenance 

personnel employed by him. 


Seal...............................

15 

42. The S.D.E. concerned or DE (TM), Sagar under whom the OFC Route Maintenance work are 

being provided will not be responsible financially or otherwise for any un happening, injury to the 

persons employed for OFC Route Maintenance work deployed by the contractor in the course of 

performing the duties. 

43. The contractor will maintain absolute secrecy with regards all the matters concerning to the OFC 

Route Maintenance work that comes to the knowledge of contractor by virtue of the contract. The 

DGMM WTR Jabalpur may terminate the contract without assigning any reasons. 

44. The Tender for OFC Route Maintenance work is for one year from the date of entering into the 

contract however BSNL reserves the right to extended the tender up to six months with mutual 

consent of the BSNL and the Tenderer. 

45. The Tender cost of the OFC Route Maintenance is as indicated in NOTICE INVITING TENDER 

however BSNL reserves the right to extended the tender cost by 50% with mutual consent of the 

BSNL and the Tenderer. 

46. BSNL reserves the right to have more than one Agency for execution of the said service. 

47. If the performance of the Agency is not satisfactory, BSNL reserves the right to cancel his tender. 

Further he may be debarred / Black listed from BSNL. 

48. The BSNL, where ever required, may terminate the contract by given one month notice 

49. Work to be done through this tender: 

i) Restoration of Optical Fiber Cable faults. 

ii) Preventive maintenance of Optical Fiber Cable. 

iii) Shifting / Protecting the Optical Fiber Cable to avoid the damage along the O.F. Cable routes. 

iv) Optical Fiber Cable maintenance involves the trenching work for laying of 

cable, pulling of cable, making joint pit / chamber. 

v) Concreting of OFC on bridges / culverts and other protection work as per the requirements. 

vi) Plantation of Route Indicators / Joint Indicators. 

vii) Hanging the cable on posts / trees as per requirement. 

viii) Guarding of cable laid out side of trench. 

ix) All other works related to the maintenance of OFC as per the standard defined by BSNL. 

50. Document to be submitted with the tender: - 

(i) Experience / Performance Certificate from the competent authority of OFC Route 

Maintenance work at least for Two Years WTR. An experience certificate (issued by 

not below the rank of DE or equivalent) should be submitted. The Firm shall have the 

minimum Turn Over of one third amount of the cost of the tender in any one financial 

year in the last three financial years (in any financial year 2008- 2009 to 2010- 2011) for 

which a turn over certificate should be attached. 

(ii) BSNL Relative Certificate. 

(iii) One copy of complete set of tender document duly signed on each page and also at every 

correction or overwriting by the tenderer. 

(iv) EMD in the prescribed manner. 

(v) Original power of attorney in case, any person other than tenderer himself has signed the 

tender document. 

(vi) Authorized copy of partnership deed in case of partner ship firm. 

(vii) The information about tenderer supplied along with the tender document to be filled in 

complete in all respect. 

(viii) Attested Photocopy of the Registration of Firm. 

(ix) Copy of the PAN Card. 


Seal...............................

Annexure -4 

SPECIFICATIONS FOR ROUTE INDICATOR: 

Reinforcement of 6mm dia M.S. Steel should be used as per drawing. 

Cement concrete of 1:2:4 where 1 Cement, 2 Sand and 4 Stone aggregate of 6 mm size should be used. 

It should be finished in dimensions as per drawing. Surface should be smooth and finished. 

It should be of sufficient strength, so that it may not get damage while heading i.e loading, unloading and fixing at site. The word �BSNL OFC� 

should be engraved on the route indicator OF LETTER size 50 mm. 

125mm 

75 mm 

200mm 

6mm dia BARS 4 Nos B S N L 

. 

1200mm 

150mm 6mm dia ring, 12 Nos. 

125MM 


Seal............................... 

OFC 

200MM 

50 mm 

DRAWING FOR REINFORCED CEMENT CONCRETE (1:2:4) 

ROUTE INDICATOR 

16

SCHEDULE - I 

To, 

The Divisional Engineer, 

(T.M..) WTR, Sagar. 

( ANNEXURE - F ) 


Seal............................... 

17 

Form No.�� ........... 

Date of Issue .......................... 

Signature of Issuing authority.................. 

I hereby quote my rates for different items of work of OFC route Mtce. In case I am not able 

to carry out the work as per the terms and conditions of tender my Security Deposit may be 

forfeited. Rate per item of OFC Route Mtce Support Services inclusive of all taxes and duties as 

applicable for central / State Govt. / local bodies except service tax. The Service Tax will be paid 

extra as applicable. 

S . 

No. 

OFC Route Mtce Works Rates offered 

1. (a) Digging of OFC Trench 1.65 Meters depth for all kinds of soil / 

Muram/ soft rock. 

Rs..............................per running mtr. 

(b) Digging of OFC Trench 1.00 Meter depth for hard rocky strata 

(where blasting / breakers etc are required) 

Rs..............................per running mtr. 

2. Laying of PLB pipe inside the trench, pulling of OFC through PLB 

and filling the trench with dug soil one feet above the surface. 

Rs� ..........................per running mtr. 

3. Half round RCC protection around the PLB / HDPE Pipe. Rate with 

Material, one RCC on the bottom and another one on the upper 

side of the PLB / HDPE 


4. Cement concreting protection with 20 Cm x 20 Cm around the pipe 

with ratio 1:2:4 along the OFC Route (inside the trench) per running 

meter. Rate with material. 


5. Cement concreting protection with 20 Cm x 20 CM around the pipe 

with ratio 1:2:4 on bridge / culvert per running meter. Rate with 

material. 


6. Preparation of complete joint chamber with material: digging, putting 

three rings inside, each of 3 fit dia , 9 inch height and 1 inch thickness 

(a) 1.65 Meters in normal soil / Muram. Rs�� per joint chamber 

(b) 1.00 Meters deep in rocky strata. Rs� .�� .�� ..per joint chamber 

7. Preparation of complete joint Chamber with material : digging, 

preparing with bricks of 3 fit dia , 30 inch height and 4 inch thickness 

(a) 1.65 Meters in normal soil / Muram. Rs�� per joint chamber 

(b) 1.00 Meters deep in rocky strata. Rs� .�� .�� ..per joint chamber 

8. Filling the chamber with superior (Fine) quality of the sand in the ring 

/ joint chamber. 

Rs..........................per Ring /Chamber 

9. Pulling the Cable through already laid PLB / HDPE Rs........................... per running mtr. 

10 Supply, Fixing and Sign writing of Route / Joint indicator with 80 Cm. 

inside the ground and 40 Cm. above the surface. 

Specification of Indicator-(Annexure-4) 

length -1200 mm, Bottom -200 x 150 mm Top- 125 x 75 mm 

Rs�� ....................per piece.

18 

11. Guarding of laid cable in/out side the trench round the clock. Rs� ........................per 24 hours. 

12. Construction of retaining wall 50 Cm thick including material Rs. �� ......per cubic Mtrs. 

13. Fixing of post for over head hanging of OFC (each post) Rs. �� ...... Per post 

14. Formation and fixing of stay for support of post Rs. �� .. Per stay 

15. Hanging and tightening of OFC on posts / trees Rs. �� .. per mtrs. 

16. Digging of existing joint chamber (a) Normal soil / Murum Rs� .�� .�� ..per joint chamber 

(b) Rocky Strata Rs� .�� .�� ..per joint chamber 

Amount of EMD 

Demand Draft No & Date 

Drawn by Bank & Branch 

Note: In case the digging of trench is required for lesser depth by the field units, the payment will be 

made proportionately. 

The required services will be carried out immediately in case of interruption of the route. The rate 

quoted will be valid for 12 months from the date of work order and may be extended up to six months. 

The evaluation may be done as per the services required for 200 mtrs length of the cable route having one 

culvert of 20 meter length and cement concrete protection of 20 meter length of cable with two joints. 

Weight age will be given to the services mentioned in Sl NO. 1(a), 2, 4, 5, 6 (a), 7 (a), & 8. The D.E. 

(TM) Sagar or his representative or successor have right to inspect the site whenever it is necessary. 

us. 

This is certified that all the Terms & Conditions included in the tender document are agreed to me / 

Signature of the Tenderer : ....................................................... 

Name in the Block Letters : ....................................................... 

Address with Seal : ...................................................... 


Seal...............................

T-5/Tender/OFC Route Mtce /DE (TM) - WTR - BSNL

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