The Minibus Handbook.pdf - University of Surrey's Student Union

WHO CAN USE UNION VEHICLESUnion vehicles are for use on union business such as:Sports matches and Clubs, societies’ events and social activitiesUnion amenities and Student Union staff in the process of carrying out theirdutiesOther uses to the benefit of students, staff and associate members that fallwithin the remit of the students union (i.e. Student welfare)Up to 1 minibus (plus other non-minibus vehicles) may also be used byUniversity staff for University business provided that the vehicle is included inthe University insurance for that period.CENTRAL LONDON CONGESTION CHARGEThe 14 seat buses, the 9 seat MPVs and the 9 seat Van are exempt from thischarge, the hirer of the Van, and the 5 seat car are liable for paying thecongestion charge or fines incurred due to non payment.BOOKING A VEHICLETo ensure that the vehicles are only being hired out to the groups who canlegally hire them, only certain people representing these groups can sign tohire one out.Authorized signatories of sports clubs and societiesMembers of staff and sabbaticals of the student unionMembers of University staff who have proof of insurance (Purchase Order)Vehicles should be booked by filling in the form on the Students’ Unionwebsite. This can be found at: http://www.ussu.co.uk – Your Union – TransportServicesYou MUST complete a Trip Registration Form and Participants list. These areavailable from the Union Reception, and you will need to know the names andURN’s of all the passengers intending to go on the trip. These must be handedin to the Union before you leave.PRIORITY BOOKING FOR CERTAIN GROUPS USING VEHICLESPriority will, in most cases, be given on a first come, first served basis except:when sports clubs require transport to and from BUCS events.Other activities may take precedence over all other activities. For example, useof the Minibuses for nightclub runs and Freshers’ moving in day.Societies that tow trailers have priority on vehicles with tow bars if othervehicles are available.Union use will take precedence over personal or University use.4Minibus Handbook January 2014