The Minibus Handbook.pdf - University of Surrey's Student Union

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WHO CAN USE UNION VEHICLESUnion vehicles are for use on union business such as:Sports matches and Clubs, societies’ events and social activitiesUnion amenities and Student Union staff in the process of carrying out theirdutiesOther uses to the benefit of students, staff and associate members that fallwithin the remit of the students union (i.e. Student welfare)Up to 1 minibus (plus other non-minibus vehicles) may also be used byUniversity staff for University business provided that the vehicle is included inthe University insurance for that period.CENTRAL LONDON CONGESTION CHARGEThe 14 seat buses, the 9 seat MPVs and the 9 seat Van are exempt from thischarge, the hirer of the Van, and the 5 seat car are liable for paying thecongestion charge or fines incurred due to non payment.BOOKING A VEHICLETo ensure that the vehicles are only being hired out to the groups who canlegally hire them, only certain people representing these groups can sign tohire one out.Authorized signatories of sports clubs and societiesMembers of staff and sabbaticals of the student unionMembers of University staff who have proof of insurance (Purchase Order)Vehicles should be booked by filling in the form on the Students’ Unionwebsite. This can be found at: http://www.ussu.co.uk – Your Union – TransportServicesYou MUST complete a Trip Registration Form and Participants list. These areavailable from the Union Reception, and you will need to know the names andURN’s of all the passengers intending to go on the trip. These must be handedin to the Union before you leave.PRIORITY BOOKING FOR CERTAIN GROUPS USING VEHICLESPriority will, in most cases, be given on a first come, first served basis except:when sports clubs require transport to and from BUCS events.Other activities may take precedence over all other activities. For example, useof the Minibuses for nightclub runs and Freshers’ moving in day.Societies that tow trailers have priority on vehicles with tow bars if othervehicles are available.Union use will take precedence over personal or University use.4Minibus Handbook January 2014
HIRE CHARGESHire charges for student union use are 56 pence per mile for the first 150 miles,thereafter 41p per mile (fuel costs refunded).The hire charge for university departments is 56p per mile, with a minimumcharge of £35 per dayFor up to date costs please visit: www.ussu.co.uk – Your Union – TransportServicesWHO CAN DRIVE A UNION VEHICLE?• University of Surrey Students• Associate Members of the Students Union and its societies• Union staffOnce they have passed the Students’ Union Minibus Test.And University Staff who have arranged University insurance to cover thevehicle.Members of staff of the Union and University with post 1997 driving licences oranyone with a non UK or EU licence may only drive the 2 vans, the 2 MPVs,and the Car (nine seats or less) and can NOT drive the minibuses, unless theyhave taken a separate DVLA PSV test (cat.D).BECOMING A UNION DRIVERIn order to become a Union Minibus (3) Driver you need the following:• A clean (counterpart) driving UK or EU licence• Be at least 21 years old• Have been driving for at least 2 years• £20 test feeIn order to become a Union Van (2) or Car (1) Driver you need the following:• A clean (counterpart) driving licence• Be at least 19 years old• Have been driving for at least 1 year• £20 test fee (for Van only)If you have made an insurance claim in the last 3 years or have a non UKlicence, or are under 21, then you will need to apply in advance at reception tocomplete a non-standard insurance form. This needs to be sent to theinsurance company, and on approval, you will be informed and you may thenbook a Union Drivers’ Test.5Minibus Handbook January 2014
Page 1 and 2: The Minibus HandbookUniversity of S
Page 3: WHAT’S THIS MINIBUS BOOKLET ALL A
Page 7 and 8: TRAILER LICENCESOnce you have passe
Page 9 and 10: External Checks Engine Fluid Levels
Page 11 and 12: FIRST AID• Safe loading: Any equi
Page 13 and 14: Always return a bus with at least a
Page 15 and 16: • Take a note of where and when t
Page 17: the decision. Where a fine is serve

The Minibus Handbook.pdf - University of Surrey's Student Union

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