Paid work while studying - Somerville College - University of Oxford

Somerville CollegeOxford2013 New GraduatesWhat to do and know before you arrive1 of 26

Contents1.1 Registration ............................................................................................................................................................ 41.2 University contract ................................................................................................................................................ 52.1 College contract ..................................................................................................................................................... 52.2 College regulations, rules, and policies ................................................................................................................. 53. Financing your studies ............................................................................................................................................... 53.1 Finance Guide ........................................................................................................................................................ 63.2 Advice on financial matters ................................................................................................................................... 63.3 Grants for research materials, medical equipment, and travel ............................................................................... 64. Middle Common Room ............................................................................................................................................. 65. Domestic arrangements .............................................................................................................................................. 75.1 Smoking policy ...................................................................................................................................................... 75.2 Catering ................................................................................................................................................................. 75.3 Accommodation..................................................................................................................................................... 85.4 Insurance.............................................................................................................................................................. 115.5 Storage ................................................................................................................................................................. 115.6 Keys and security................................................................................................................................................. 115.7 Post ...................................................................................................................................................................... 126. Academic matters ..................................................................................................................................................... 126.1 Handbooks ........................................................................................................................................................... 126.2 Supervisors and Course Directors ....................................................................................................................... 126.3 College Advisers.................................................................................................................................................. 126.4 Graduate Support Meetings ................................................................................................................................. 136.5 College Officers ................................................................................................................................................... 136.6 Residence requirements ....................................................................................................................................... 136.7 Academic dress and sub fusc clothing ................................................................................................................. 136.8 Matriculation Ceremony ...................................................................................................................................... 147. IT (information technology) and computing ............................................................................................................ 148. Library ..................................................................................................................................................................... 159. Health and welfare ................................................................................................................................................... 159.1 General medical care ........................................................................................................................................... 159.2 First aid ................................................................................................................................................................ 169.3 Dental treatment .................................................................................................................................................. 169.4 Hospital treatment................................................................................................................................................ 169.5 Students with disabilities and long-term health conditions ................................................................................. 1710 International students ............................................................................................................................................... 1710.1 Visa requirements ................................................................................................................................................ 1810.2 Scanning passports and identity cards ................................................................................................................. 1810.3 Meet and Greet service, and Orientation Programme .......................................................................................... 1811. Music ................................................................................................................................................................... 1911.2 Chapel Choir and Choral Award auditions .......................................................................................................... 1912. Sports and Gym ................................................................................................................................................... 1913. Cycling in Oxford ................................................................................................................................................ 2014. Cars ...................................................................................................................................................................... 212 of 26

15. Paid work while studying .................................................................................................................................... 2116. Oxford University Student Union (OUSU) ......................................................................................................... 2117. Official term dates 2013-14 ................................................................................................................................. 2118. Next of kin ........................................................................................................................................................... 2219. Arrival ................................................................................................................................................................. 2219.1 Parking and unloading ......................................................................................................................................... 2219.2 Freshers' Week..................................................................................................................................................... 2319.3 Freshers' Dinner, Wednesday 9 th October 2013 ................................................................................................... 2320 Information from the University .............................................................................................................................. 2320.1 Pre-arrival information ........................................................................................................................................ 2320.2 Student Gateway .................................................................................................................................................. 2321. How to get to Somerville ..................................................................................................................................... 2322. Useful contacts .................................................................................................................................................... 24Porters’ Lodge .................................................................................................................................................................. 24The Academic Office ........................................................................................................................................................ 243 of 26

If possible, please register online before you arrive in Oxford. Registration will be open from1 September 2013. If you have applied for student loans supplied by the UK Government, your first loaninstalment should be paid to you within a week or so of your arrival at Somerville, providing that you havealready registered online with the University.You will not be able to register until you have completed and returned your University Contract (seebelow). If you are not able to register in advance of arriving in Oxford, you will be able to do so once youare here.1.2 University contractYour department or faculty will already have sent you, or will soon be sending you, a University contract tosign and return.Your signing of the University contract constitutes your agreement to abide by the University's rules. It alsoenables the University to produce your University Card, which will give you access to facilities includinglibraries and an email address. Provided the University has received your University Contract in good time,your University Card should be available when you arrive at Somerville.If the University does not receive your Contract in good time, your University Card may not be ready whenyou arrive in Oxford, and this will delay your access to email, libraries, and other useful resources.2.1 College contractAs at other universities, a person accepting admission to a college thereby accepts an obligation to obeythe rules of that college and of the University and to pay such fees, dues and charges as the University orcollege may lawfully determine. The undertaking to obey these rules forms part of the Somerville CollegeContract 2013 on the New Graduates webpage.The College contract also covers a number of other important matters, including compliance with therequirements of the Data Protection Act. Please note that if another student urgently needs a book fromthe College Library, it is sometimes necessary for the Library staff to disclose the name of the reader towhom the book is currently checked out. Please inform the Librarian in writing if you are unwilling for suchdisclosure to be made in your case.If you accept the offer of a place at Somerville College, please print and sign the Somerville CollegeContract. Please print double-sided if possible, and staple the pages together in the top left-hand corner.Fill in your Contract, and send it in hard copy to the Academic Office at Somerville, to arrive no later thanFriday 13 September 2013.The principal College Rules are detailed at the end of the contract. Before you arrive at Somerville, you will(in the Important Documents Mailing) receive a further document detailing the rules of the College andUniversity.2.2 College regulations, rules, and policiesThe College's regulations, rules, and policies are available on the College Web site athttp://www.some.ox.ac.uk/policies.Please take particular note of the Dean's Regulations, and of the Decanal Disciplinary Procedure, both ofwhich are to be found under Rules and Regulations.3. Financing your studiesThe College regrets that neither it nor the University has substantial funds to provide scholarships for thosegraduates already accepted on a course to meet fees, dues, or the cost of accommodation, food or other5 of 26

expenses. The majority of substantial scholarships are awarded at the same time as offers of places aremade. You are therefore advised to think very carefully before embarking on a graduate course, andwarned that you should not start any course without having a reasonable expectation of sufficient moneyto complete it. You should not hope that if you can pay for one year that "something will turn up" to meetthe bills of any subsequent period. The courses all require you to spend not only the terms but the greaterpart of the vacations on full-time academic work. You should not therefore expect to be able to financeyour course by gainful employment in either term-time or during the vacations.In addition to any loans, grants, bursaries and scholarships which you may secure, you may also need toreceive contributions from your parent(s) or guardian(s), or from other sources, to meet the cost of: University fees; College fees; Accommodation and living expenses not covered by scholarships, grants, or loans.3.1 Finance GuidePlease refer to the accompanying guide ‘Financing your graduate studies at Somerville College 2013’which can also be found on the New Graduate Webpage.3.2 Advice on financial mattersThe College Accountant, Mrs Elaine Boorman, is available to give you advice on financial matters,particularly in cases of financial difficulty. If you have money worries, potentially serious or not, or if youjust feel that you could benefit from some advice about how to handle your financial affairs, you canarrange to see her. Anything that you say, and any information that you provide, will be treated in thestrictest confidence. Her email address is elaine.boorman@some.ox.ac.uk3.3 Grants for research materials, medical equipment, and travelYou will be able to apply to Somerville for a grant of up to £100 per year of your course, for the first threeyears of any course, to assist with the cost of research materials (books, journals, photocopying, software,etc). Students studying for the BM BCh (2nd BM) may also apply for a grant towards the purchase ofessential medical equipment such as stethoscopes.All graduate students also have the opportunity to apply each term for a Graduate Travel Grant, to assistwith the cost of research-related travel such as fieldwork and attendance at conferences. Further detailswill be available once you have arrived at Somerville.4. Middle Common RoomThe Middle Common Room (MCR) is the graduate student body (like a student union) of an Oxford college.It is also the name of the common room(s) and facilities shared by graduate students. The Somerville MCRis in Margery Fry House, which is a building on the main College site reserved for graduate members ofSomerville. The House is open all year round, both in term-time and during vacations. The House can beaccessed from within the College grounds, and also has an independent entrance at 14 Little ClarendonStreet, on the perimeter of the College. The facilities in the House are available to all graduate students atSomerville, whether or not resident in Margery Fry House.The Common Room has newspapers and a television set, an upright fridge/freezer, and facilities for makingtea and coffee. There is also a small dining room with kitchen for private parties. The kitchen is furnishedwith an electric cooker, microwave ovens, cooking utensils and some crockery. On the ground floor of theHouse is a small card-operated laundry with limited washing, drying and ironing facilities. There is also asmall computer room exclusively for the use of graduate students.6 of 26

All graduate students of Somerville College who are reading for graduate degrees and diplomas aremembers of the College's MCR. Though some members of the MCR were at the College and Oxford asundergraduates, many come from other universities, in the UK and abroad. The Somerville MCR has anExecutive Committee to manage its affairs. The Officers are the President, Secretary, Treasurer and SocialSecretary. In addition, there is a House Chair who is concerned with the running both of the residential partof Margery Fry House, and of its shared facilities. The President, House Chair and one other member of theMCR Executive live in the House ex officio.Members of the Executive Committee represent the MCR on the College’s Governing Body and on some ofits Standing Committees (Education Committee, Finance Committee, Library Committee, Health and SafetyForum). If the MCR wishes to bring business to the Governing Body, the President will discuss thisbeforehand with the Principal.There are regular joint MCR/SCR symposia, where short papers are presented and discussed in an informaland friendly atmosphere. Dinner is also offered on these occasions.5. Domestic arrangements5.1 Smoking policyAll Somerville-owned premises (indoor and outdoor) and vehicles are non-smoking. If you will be living inCollege accommodation, the College policy on smoking is attached to your Licence to Occupy (please seebelow). If you will be living in private accommodation, please read the College's smoking policy available onthe New Graduates webpage.5.2 CateringThe Catering Department provides a wide range of foods at mealtimes to suit most dietary needs, includinghot and cold meals, snacks, and drinks which are heavily subsidised by the college:-‘The Terrace’The College café/bar serving a range of both alcoholic and non-alcoholic drinks and snacksPantry ServiceA comprehensive pantry service in the Dining Hall with a wide range of hot and cold meals, snacks anddrinksavailable at subsidized rates. Three meals in a day are unlikely to cost more than £13. While you can pay formeals in cash, you can also use a pre-paid card – linked to a College food account – to buy meals at adiscount of 7.5% on cash prices. Particular dietary needs can often be accommodated on request.Self Catering KitchensBasic self-catering facilities are also provided throughout the College.The catering charge for Graduates living in College is £75 per term. This charge is added to your first Battels(College financial account) statement each term and this sum will be credited in full to your food account.You will be able to spend it on food and drink in Hall as well as in The Terrace. Graduates living inaccommodation not provided by the College do not need to pay a Catering credit.In the event that you decide not to add any further amounts to your cards each term, this sum of £75 isequivalent to eating one meal in hall approximately every 3 to 4 days, leaving you to choose where you eatfor the rest of the term (in hall, out of college or self-catering). This payment makes a significantcontribution to maintaining the college’s catering facilities for everyone. Similar schemes in other collegesask for contributions of between £100 and £180 per term. However, for regular use of the Catering service,it is recommended that at least £200 is paid into your College food account at the commencement of each7 of 26

term. This and subsequent top-ups of your food account will be possible via an online payment facility or bypayment at the Treasury.Please note that your College food account will not be active for the first few days after you arrive atSomerville. If you intend to buy meals in the Pantry in your first few days, you will need enough cash to payfor these.Any unspent credit remaining in your food account at the end of a term will be carried forward to the nextterm. However, you will not be able to reclaim any balance not spent by the time you leave College at theend of your course.Exemptions from the Catering credit will only be considered on medical or religious grounds. To beconsidered for an exemption, you should write to or e-mail Dave Simpson, david.simpson@some.ox.ac.ukCatering & Conference Manager, with details of why you think you should be exempt, by Monday of 1 stweek in Michaelmas Term. All requests for exemptions will be treated in the strictest of confidence andwill be considered by a small panel of senior staff, taking into account individual circumstances, the existingprovision of menu choice and the capacity of the kitchen to meet many dietary requirements byarrangement.Meal times during term-timeBreakfast Monday to Friday 08.00 - 09.00Brunch Saturday 11.00 - 13.00Sunday 11.00 - 12.00Morning coffee/snacks Monday to Friday 10.00 - 11.00Lunch Monday to Friday 12.30 - 13.30Sunday 12.00 - 13.00Afternoon tea/snacks Monday to Friday 15.00 - 17.00Dinner Monday, Wednesday, Thursday, Friday 18.00 - 19.00Dinner is not served on Saturday or SundayThere is a guest night (a formal sit down meal starting at 7.30pm) on most Tuesday nights during term time.When this does not take place, dinner will be available at the usual time.The College cannot take responsibility for food choices made by students or guests suffering from severeallergies or who have restricted dietary needs if the Catering staff are not informed in advance.Meal times outside term-timeBreakfast and dinner are not usually available during Vacations, although lunch is usually served Monday toFriday. Details of timings and how to sign up for lunch will be available prior to each Vacation.5.3 AccommodationWe endeavour to provide single study bedrooms in College accommodation for the majority of thoseentering the first year of their Somerville graduate studies. We unfortunately have no studentaccommodation suitable for couples or families.The separate document on financing your studies gives details of accommodation charges.8 of 26

Study bedrooms for graduates are located in three areas of Somerville accommodation. All Somervillebedrooms have an Ethernet connection, which gives access to Internet and the University computingnetwork.Here are details of the three College areas which house graduates:Margery Fry House is a building within the College grounds. The internal telephone number for the MiddleCommon Room is (2)70657.The building has 24 single study bedrooms, each with enclosed washbasin with hot and cold running water.On each of the three upper floors, there are eight such rooms, together with two separate shower rooms(except on the first floor where there is one bathroom and one shower room). Each floor also has a smallkitchen equipped with electric cooker, microwave, refrigerator, kettle, toaster, and individual storagecabinets. A limited supply of crockery, cutlery and cooking utensils is provided from a common fund.Each study bedroom has magnolia-coloured walls, coloured curtains, a fitted carpet, adequate (but notgenerous) cupboard space, a bed, an easy chair, a desk chair, and a desk with reasonable book space.Two pillows, and pillow and mattress protectors, are provided, but not sheets, duvets, pillowcases ortowels. Bed linen can easily be bought in Oxford and the Housekeeping Manager can, if necessary and givenprior notice, provide it for newly arrived overseas students for the first week. Sheets should be for a 3ftwide bed.Each study bedroom has central lighting and a desk lamp. Each room has a number of 13-amp twin sockets;local voltage is 230/240v A.C. All rooms have background heating at a minimum temperature of 70°F/21°C,when the central heating is on in College (1 October - 30 April). Residence charges cover light, hot water,background heating, and cooking facilities. Students are responsible for ensuring the safety of allequipment brought to the College.The rooms all have telephones, which can be used to receive calls and to make calls within the internalUniversity network. Telephone cards (which can be purchased from the Lodge) are necessary when makingnational and international calls.For queries regarding telephones, please contact Paul Francis (e-mail: paul.francis@some.ox.ac.uk; tel.: +44 (0)1865 270624).A television connection socket is provided in each room. However, please note that it is a legal requirementto obtain a Television Licence if you wish to use a television in your room.There are four mobile telephone masts on the roof of the building. The level of radiation is low and theoperators are required to maintain the appliances in accordance with the guidelines of the InternationalCommission for Non-Ionising Radiation Protection.Wolfson is a building within the College grounds. Information on furniture, furnishings, and facilities will besent to those students with bedrooms in this building.155 Woodstock Road is a Somerville-owned house 10 minutes' walk from College. It has eight single studybedrooms. Each bedroom is equipped with a bed, a desk, a desk chair, a reading lamp, a wardrobe, a chestof drawers, an armchair, and a bookcase.Each room has two pillows, a mattress, and a pillow protector, but not sheets, duvets, pillowcases ortowels.There are two kitchens, one shower area, and two bathrooms, over three floors. There is a payphone in thehall.Licence to OccupyIf you have requested, and been allocated, College accommodation, a Graduate Licence to Occupy 2013 foryour College room should be downloaded from the New Graduates webpage. This sets out the terms andconditions under which rooms are let to students, and the periods during which you may stay in Collegeaccommodation. Please note that rooms are let on condition that they are occupied solely by the person towhom they have been allocated, save for occasional overnight guests.9 of 26

When you arrive at Somerville, you will be told which room you will be staying in.Please print two copies of your Licence, double-sided if possible, and staple together the pages of eachcopy in the top left-hand corner.Fill in the required information on pages 1 and 8 of each copy.Send one copy of your completed Licence to the Academic Office at Somerville, to arrive no later thanFriday 13 September 2013. Keep the other copy for your records.Accommodation outside the dates of your Licence to Occupy (vacation residence)If you hope to stay in College accommodation outside the periods of your Licence to Occupy, you may applyfor vacation residence.If you are hoping to stay in College accommodation prior to the night of Saturday, 3 October 2013, it isyour responsibility to request vacation residence, if you have not already done so. To do so, please contactthe Housekeeping department as soon as possible (email teresa.walsh@some.ox.ac.uk; tel.: + 44 (0)1865270615/23). Requests must be made well in advance of your planned arrival at Somerville.Please note that there is no guarantee that all vacation residence requests can be accommodated.The charge for vacation residence will be approx. £17.22 a night in 2013-14.Laundry facilitiesThere are number of washing machines and tumble driers available for students to use in College.All washers and driers are operated using a pre-paid laundry card, which can be topped up using cash.In the Porters' Lodge, there are machines where you can buy a laundry card and top up your laundry card.HousekeepingYour room will be cleaned by a ‘Scout’ (cleaner) at least once every two weeks, and your waste bin will beemptied each weekday, Monday to Friday. (If you do not want to be disturbed, leave your waste binoutside your room as a signal to the Scout.) Please note that Scouts are not responsible for tidying yourpersonal belongings, or dealing with your washing up. You will be advised in advance which day/week yourroom will be cleaned, and your Scout must have access on this day.Communal areas will be cleaned daily Monday to Friday; this includes corridors, stairs, bathrooms,showers, toilets, kitchens, and pantries.When you take possession of your room, you should be given a list of contents for which you will beaccountable, with a description of their condition. You will be asked to sign this and return it to theHousekeeping Manager.Bear in mind that, if there is any damage or unreasonable deterioration to your room or furniture, you willbe charged for any necessary repairs or replacements.Any maintenance problem should where possible be reported through the appropriate MaintenanceRequest Form on the College Web site: http://www.some.ox.ac.uk/maintenanceThis is the speediest way to get the problem brought to the attention of the Maintenance Department.In an emergency, please contact the Bursary on + 44 (0)1865 270615 (during office hours) or the Porters’Lodge on + 44 (0)1865 270600 (out of office hours).Guest roomsWhile there are no guest rooms specifically for use by MCR members, it may on occasion be possible to hirea student room that is not occupied. Please contact the Bursary for information.(email: bursary@some.ox.ac.uk; tel.: + 44 (0)1865 270615/23).Queries regarding accommodation or housekeepingAny queries regarding accommodation or housekeeping should be addressed to the Housekeepingdepartment (email: teresa.walsh@some.ox.ac.uk; tel.: + 44 (0)1865 270615/23).10 of 26

5.4 InsuranceThe College does not accept responsibility for any possessions sent to, kept at, or left on College premises.If you will be living in College accommodation, you will have limited insurance cover through the Collegewith Endsleigh Insurance. Details are included in your Licence to Occupy. The insurance charge isautomatically included in the room rent, so there is no additional charge.It is your responsibility to arrange any additional insurance you may need, such as travel insurance.5.5 StorageEach graduate student resident of Margery Fry House has a locker on the ground floor, where luggage andother items may be stored. This is not available however, to those who are resident in other parts of theCollege or in College-owned properties, or to those living in accommodation not arranged by the College,and such students will at best have access to limited storage facilities in the event of an emergency.Commercial storage facilities are available in and near Oxford. Companies include:Big Yellow Self StorageBarrettshttp://www.bigyellow.co.uk/http://www.barretts-storage.co.uk/5.6 Keys and securityWhen you arrive at Somerville, you will be issued with a personal electronic access card, and a key for yourroom, if you will be living in College accommodation. The card is needed to open doors into all the buildingson the College's main site, and some doors within buildings. It also functions as your pre-paid card for yourfood account.You should also be given a Late key, which will enable you to enter the main College site through a numberof different gates around the perimeter of the site.If you will be living in Margery Fry House, you will be given an additional key, for the front door of thebuilding. Your room key will also open your storage locker. Members of the MCR who do not live inMargery Fry House may also obtain a front door key to the House from the College Porters. You may needto pay an extra deposit for this. All MCR members requesting a key for Margery Fry House will also be givena door code for the building.Oxford is no different from other cities across the United Kingdom or, for that matter, the world. Crimes arecommitted here and it would be naive to think otherwise. We ask that you please comply with thefollowing requests whilst you are in College. Lock your room door whenever you leave it, regardless of the time you intend to be away — it takesseconds to steal a purse or wallet! If you have a ground floor room, please lock your window shut whenever you leave your room. Do not leave valuables (e.g. computers, games consoles, cameras) on display in your room — please lockthem away in luggage or similar if you are not using them. When using your electronic access card to enter College buildings, do not leave the door open for otherpersons unless you know them to be a member of Somerville or they have an access card. This preventsunauthorised persons from obtaining access. Do not lend your keys or access card to anybody you do not know, regardless of how plausible their storymay seem.If you see anybody acting suspiciously within, or trying to gain access to, College premises, call the Porters’Lodge immediately (+ 44 (0)1865 270600). If you are able, make a note of what the person looked like11 of 26

(clothes, hair, skin colour, type of footwear, whether they were carrying anything), time of sighting, wherethey were, and which way they went.5.7 PostYou will have a personal pigeonhole in the Porters' Lodge available from the last week in September.Incoming mail will be put in your pigeonhole by the Porters. You must check your pigeonhole frequently,since important information may be sent to you by post.All post should be addressed to you by name at: Somerville College, Woodstock Road, Oxford, OX2 6HD.If you will not be living in College accommodation, and would like post to be forwarded to a non-Collegeaddress, it is your responsibility to arrange this with the Head Porter. The MCR Executive may be able tohelp or advise.Outgoing post destined for other institutions within the collegiate University may be sent free of charge.There are collection boxes in the College. Outgoing ordinary post to all destinations may be placed in theappropriate collection boxes in College, provided it has been stamped with the correct postage value.Tutors and administrative staff in the College have pigeonholes in the House building. You can leavemessages in their pigeonholes.6. Academic mattersIn addition to reading the information in this section, you can find out more about academic life on theCollege Web site at http://www.some.ox.ac.uk/graduate_academic_life.6.1 HandbooksHandbooks for the guidance of graduate students on taught or research courses are published annually bythe University’s Educational Committee. These may be found onhttp://www.admin.ox.ac.uk/edc/qa/proginfo/6.2 Supervisors and Course DirectorsIf you are reading for a research degree, your will have a Supervisor who will provide advice and guidanceduring your course.If you are studying on a taught course, you may have a Supervisor, Course Director, or Course Organiser.Every term, your Supervisor or Course Director will write a report on your work, and you will also be invitedto submit a self-assessment commenting on your progress.Further information about the reporting process is on the University Web site athttp://www.admin.ox.ac.uk/gss/6.3 College AdvisersIn addition to any Supervisor or Course Director you may have, Somerville will appoint for you a CollegeAdviser. So far as possible, he or she will be an academic member of the College, working in a field relatedto your own, or otherwise especially qualified or willing to help you. For academic guidance, you willnormally look to your Supervisor or Course Director (if you are on a taught course); your College Adviserwill be glad to help you in personal as well as academic matters, and you will probably see him or her atleast once a term. You will be given the name of your College Adviser after you arrive.12 of 26

College Advisers will not wish to force themselves on you in any way, so please take the initiative inapproaching him or her at any time when you need help or advice. If you were at the College as anundergraduate, your College Adviser may be your former Tutor.Somerville organizes a Dinner once a year for graduate students, to which you may invite your Supervisoror Course Director, and College Adviser. This Dinner is free of charge. It is usually held in the middle of thesecond term of the year.6.4 Graduate Support MeetingsIf you would like to raise any queries or concerns or would just like to talk to the Principal about how youare getting on then you are welcome to make an appointment to see her in private at any point during theyear. You can make an appointment with Principal by emailing: principals.office@some.ox.ac.ukTutor for Graduates is also always happy to meet our graduate students and you can contact him directly toarrange a meeting by emailing senior.tutor@some.ox.ac.uk6.5 College OfficersA number of people in College are here to help you: the Principal (Dr Alice Prochaska), the Treasurer(Mr Andrew Parker), the Tutor for Graduates (Dr Steve Rayner), the Academic Registrar (Joanne Ockwell),the Tutorial and Graduate Officer (Saphire Richards) the Academic Office Administrator (RebeccaWhitaker). The Tutor for Graduates represents the College on the intercollegiate Committee of Tutors forGraduates, which seeks to promote the interests of graduates, especially in academic matters.You are also welcome to contact any Fellows (academics) in the College whom you think may be able tohelp you. Details of their research interests are on the College Web site athttp://www.some.ox.ac.uk/fellows.6.6 Residence requirementsIn order to be deemed eligible for an Oxford degree, students must usually reside within 25 miles of Carfax(which is a particular tower in the centre of the city) for a prescribed number of academic terms. Thenumber of terms varies according to the degree being pursued. The number of terms, and the distancefrom Carfax, together constitute the University's residence requirements for completion of a degree.When you arrive at Somerville, you will be given a copy of the University's Examination Regulations, whichstate the number of terms' residence required for each type of degree. In certain personal circumstances,you may apply for exemption from residence requirements. The Academic Office at Somerville can advise.6.7 Academic dress and sub fusc clothingAll members of the University are required to wear academic dress with sub fusc clothing on certainoccasions: when attending (a) the Matriculation Ceremony (see below); (b) University examinations;(c) graduation ceremonies.Academic dressThis consists of a Commoner's Gown and mortarboard. Women may, if they prefer, wear a soft cap insteadof a mortarboard. Gowns and caps may be bought at any Oxford tailor's shop, and may also be availablefrom Oxford University Student Union (see below). Second-hand gowns are likely to be available.It is unnecessary to buy a gown immediately on arrival in Oxford, although academic dress is required forthe Matriculation Ceremony (see below).13 of 26

Sub fusc clothingSub fusc clothing for men consists of a dark suit and socks, black shoes, a white bow tie, and plain whiteshirt and collar. Women should wear a dark skirt or trousers, a white blouse, a black tie (a narrow blackribbon worn round the neck), black stockings or tights, and black shoes. ("Dark" in this context meansblack, or very dark grey or navy.) Those who wear a headdress for religious reasons should choose a blackscarf.6.8 Matriculation CeremonyOxford students are required to attend a Matriculation Ceremony at the start of their Oxford studies(though see below for exceptions). At this ceremony, you formally become a member of the University ofOxford.You must attend the Matriculation Ceremony on Saturday, 19 October 2013, at the Sheldonian Theatre inOxford. If you have not previously matriculated at Oxford, the College will automatically register you forthis Ceremony. Details of the proceedings will be available when you arrive at Somerville. A group photowill be taken of students beginning a new course at Somerville.You will need to wear academic dress and sub fusc for this Ceremony and photo.Unfortunately, due to limited space at the Sheldonian Theatre, guests are not permitted at the Ceremony,which is in any case very brief.If you have already matriculated at Oxford, you will not need to matriculate again.If you hold a degree from the University of Cambridge or Trinity College Dublin you may, if you wish,incorporate that degree instead of matriculating in Oxford. Incorporation means converting yourCambridge/Trinity degree into an Oxford one. You would still retain your original degree. You incorporateby having an Oxford degree conferred on you in absence at an Oxford degree ceremony (i.e. you do notattend a Degree Ceremony in person). If you would like to incorporate a degree, please contact theAcademic Office Administrator, Miss Rebecca Whitaker (email academic.office@some.ox.ac.uk).Even if you do not need to attend the Matriculation Ceremony on 19 October, we ask that you attend theMatriculation group photo wearing academic dress and sub fusc.7. IT (information technology) and computingOnce you have arrived at Somerville, you will be given a University email address, and access to theCollege's computing network. You will also have access to a number of online University resources.To ensure that your email address and College network log-in details are available when you arrive, youmust make sure that your completed University Contract (see above) has been returned to the UniversityCard Office (address on form). As soon as you arrive and throughout your course, important informationwill be sent to you by email to your University email address.Every student bedroom in Somerville accommodation is connected to the University computing networkvia an Ethernet socket and Site-Wide Wi-Fi Network. This connection provides access not only to theInternet, but also to a whole host of software and electronic resources provided by departments andservices within the University.Please visit http://www.some.ox.ac.uk/connect for further details on getting your computer connected tothe College Network.Somerville also has a wide range of additional IT facilities which you can use. Along with several computerrooms provided by the College for graduates and undergraduates, there is also a limited stock of laptops forloan to students who require them for academic use.You will be able to access printers, a scanner, CD writers, and a variety of software packages, including themusic package Sibelius.14 of 26

There is also a digital camera which you may borrow.The College's IT department can offer help and advice to meet most computing needs, and there is furtherinformation about our IT services on the College website at http://www.some.ox.ac.uk/it.The Oxford University Computing Service (OUCS) runs many computing courses, which are open to allmembers of the University. OUCS is only a couple of minutes' walk from Somerville, and its courses areeither free, or very cheap. Details are on OUCS' Web site at http://www.oucs.ox.ac.uk/. OUCS also sells arange of software packages, often at reduced prices.8. LibraryThe College Library houses more than 120,000 volumes. You can register with the Library as a reader, sothat you can borrow books.During Freshers’ week (see below), you will meet the College Librarian, Dr Anne Manuel, who will beavailable throughout Michaelmas (first) term to meet with graduates one-on-one to discuss researchmaterial available in the College library.Further information about the Library is on the College Web site at http://www.some.ox.ac.uk/library9. Health and welfareThere are many people available to support you should you encounter health or other personal difficulties.In College, those available to talk about personal difficulties include: the Principal, the Senior Tutor, theAcademic Registrar, your College Adviser, the College Accountant, and members of the MCR Committeeand Somerville Peer Support team. Details will be available when you arrive.The University Counselling Service, open to all students, is just round the corner from Somerville. Visit itsWeb page at http://www.admin.ox.ac.uk/shw/counserv.shtml.The Oxford University Student Union (OUSU) also offers welfare services, and there is a student-runtelephone and drop-in listening service called Nightline which operates during term-time. The OUSU Website is at http://www.ousu.org/.9.1 General medical careYou will be eligible to seek some medical care from the National Health Service (NHS), the State-run servicecovering all aspects of health. Depending on your residency status, you may not be eligible to access allservices provided by the NHS. Information on the NHS is on the Web at http://www.nhs.uk/aboutnhs/.If you have health or medical concerns, your first port of call will probably be your General Practitioner,usually known as your GP. GPs are general doctors who deal with most medical matters in the firstinstance. They often work within a practice, which is an organisation comprising a number of doctors (oftenup to around 10), and usually other health professionals such as nurses. A practice usually has its ownpremises, often called a surgery or health centre.Somerville is linked with the Jericho Health Centre, a GP practice just 2 minutes from the College. We havea College Doctor, Dr Helen Steel, who works at that practice and also holds surgeries (consulting sessions)in Somerville. A College Nurse also holds consulting sessions at Somerville. There are also a number ofother doctors and health professionals at the Jericho Health Centre, and any of them may see students. TheCentre's Web site is at http://www.chiversparkerjhc.org.uk/index.htmThe doctors at the Jericho Health Centre may be seen by appointment (or without an appointment in anemergency, but please phone first), or they may also be able to visit very ill patients in College.You must register with a GP in Oxford, as a permanent patient and for the duration of your course.15 of 26

If you already have a GP at home, you may remain registered with them as a temporary resident in caseyou require treatment when you are at home.Most students register with the College Doctor. You will be able to do so at Somerville on the morning ofWednesday, 9 October, or you may visit the practice to register:Dr Chivers and Dr ParkerJericho Health CentreNew Radcliffe HouseWalton StreetOxford OX2 6NWTel: 01865 318499;Further information about registering with the College Doctor can be found in the Important DocumentsMailing.If you choose not to register with the College Doctor, it is a requirement that you inform the Bursary ofthe name and contact numbers of the practice with which you are registered so that appropriate actionmay be taken in an emergency.Absolute confidentiality is observed by doctors except when the student may him- or herself givepermission for someone else to be consulted or informed, or very rarely if there is a problem that posesserious risk to the student or to others.If your academic work is interrupted at any time by health problems, it is vital that your College Adviserand the Tutor for Graduates be informed.9.2 First aidSeveral members and employees of the College are qualified to administer first aid. Please contact thePorters' Lodge in the first instance to call for assistance. You are requested to report any illness of morethan 48 hours' duration to the Bursary or to the College Nurse.9.3 Dental treatmentThe College has agreed limited dental cover with:David Le Tocq31 Beaumont StreetOxford,OX1 2NZTel.: + 44 (0)1865 557507This agreement will only provide for emergency treatment at a special rate for students, which is on a parwith NHS rates. All other dental work provided by Dr Le Tocq will be at the request of individuals, who willbe fully liable for all costs at private rates. Students who are already registered with an NHS dentist aretherefore urged to retain that registration, and to undergo dental treatment at their home surgery duringvacation periods.There is also a Studental dental practice based at Oxford Brookes University which takes NHS patients.Further details can be obtained from the practice's Web site at http://www.studental.co.uk.9.4 Hospital treatmentUnder current regulations of the National Health Service (NHS), anyone coming to the UK to pursue a fulltimecourse of study of not less than six months’ duration will be fully entitled to free NHS hospital16 of 26

treatment in England. This also applies to spouses and children (under the age of 16, or 19 if in furthereducation) if they are living permanently with you in the UK for the duration of your course.Individual hospitals are responsible for deciding whether a patient is entitled to free treatment or not, inaccordance with the relevant regulations. In order to establish entitlement, hospitals can ask you to providedocumentation that supports your claim that you are studying in the UK.Further information is on the Web site of the Government's Department of Health athttp://www.dh.gov.uk/en/index.htm9.5 Students with disabilities and long-term health conditionsThe College and University can provide guidance and support in many areas to enable students withdisabilities and long-term health conditions to make the most of their time at the University. If you have adisability or long-term health condition, and would find it helpful to have particular kinds of support orfacilities during your time in Oxford, do contact us to talk about this. The Academic Registrar, Ms JoanneOckwell, is the Student Disability Contact at Somerville. You can email her on jo.ockwell@some.ox.ac.uk. Jois in close contact with the University's Disability Advisory Service. Visit the Service's Web pages athttp://www.admin.ox.ac.uk/eop/disab/.We can best support you if we are aware of your needs well in advance of your arrival in Oxford. Please restassured that we will treat any information with sensitivity, and that it will be used only to assist in providingyou with a positive experience.Exam arrangementsIf you will be taking exams during your course, and need particular exam arrangements due to a disabilityor long-term health condition, please contact us as soon as possible to discuss these. An application mustbe made to a central University office for such arrangements, and the deadline for applications is likely tobe fairly early in Michaelmas Term (the autumn term).If you have dyslexia, dyspraxia, or another Specific Learning Difficulty (SpLD), you will need a validEducational Psychologist's report on your condition in order to apply for exam arrangements (such as extrawriting time). A report written when you were younger may not be valid to apply for University examarrangements, so you may need a new psychologist's assessment. The University's Disability AdvisoryService can help to arrange assessments.If you have another condition which leads to the need for particular exam arrangements, you will need toprovide medical documentation of your condition in order to apply for arrangements.If you have not sent Somerville or the Disability Advisory Service relevant documentation in advance ofyour arrival at Somerville, please send it to Somerville before you arrive, or bring it with you when youcome to College, so that we can put exam arrangements in place for you as quickly as possible.10 International studentsDetailed information for international students is available from the University's International StudentAdvisory Service on the web at http://www.ox.ac.uk/students/international_students/Further information is also provided in the document Information for International Students 2013available on the New Graduates webpage.The Oxford University Student Union (OUSU) has produced an online guide for international students,available on the Web at http://handbook.oxfordisc.com/.17 of 26

10.1 Visa requirementsIf you are from neither an EU state nor from Iceland, Liechtenstein, Norway, or Switzerland, you mustobtain a student visa before coming to the UK. Failure to do so means you may be refused entry to the UKon arrival.You can apply for your visa three months before your course start date. You should apply for your visa assoon as possible after your place at Somerville has been confirmed. Your department or faculty will ask youto provide some passport information and once you have met all conditions of your Oxford offer, yourdepartment or faculty will request a Confirmation of Acceptance to Study (CAS) number from the UKBorder Agency, which will be sent to you, via email, in due course.Your Confirmation of Acceptance to study number will be sent to the email address on your originalUniversity application form, unless you have since notified your department or faculty of a differentaddress.You will need the CAS number when you apply for your Study Visa.Information on visas is on the University's Web site at http://www.admin.ox.ac.uk/io/.You must make sure you obtain a student visa rather than a visitor or student visitor visa, and try to ensurethe visa is issued for the duration of your studies, as it is expensive to extend a student visa in the UK.You should check straight away that you have been given the appropriate time limit on your visa.It is your responsibility to ensure that you have a valid visa at all times during your stay in the UK. You riskbeing deported from the country if you do not have a valid visa.10.2 Scanning passports and identity cardsIf you need a visa to enter the UK, Somerville is required by the United Kingdom Border Agency (UKBA) andthe University of Oxford to scan, and retain images of, certain parts of your passport and, if you have one,your biometric identity card. This is to enable us to comply with UK immigration regulations.We will need to scan the page of your passport which bears your passport photo, the visa page of yourpassport and, if you have a biometric identity card, the front and back of that card.Images of these documents will be held securely on our College computer server, with access to the imageslimited to members of the College's Academic Office (who work with student data and records) and theCollege's IT (information technology) department.Your passport and identity card information will be released, on request, only to representatives of theUnited Kingdom Border Agency (UKBA) and to authorised colleagues in the University's central StudentAdministration section, in order to comply with immigration regulations.Details are given below, in the "Arrival" section, about when your document(s) will be scanned.10.3 Meet and Greet service, and Orientation ProgrammeThe University will be running a Meet and Greet service for International students arriving in the UK, viaHeathrow Airport from Saturday 28 th September to Sunday 3 rd October 2013 and you can find moreinformation about this at: http://www.ox.ac.uk/students/new/meet/The University Orientation Programme for Graduates will take place on Thursday 3rd and Friday 4 thOctober 2013 to help you learn about life here. Further information can be found athttp://www.ox.ac.uk/students/new/orientation/#d.en.7318718 of 26

11. MusicMusic is an important part of College life at Somerville, and a variety of musical events take placethroughout the year, co-ordinated by Somerville Music Society (SMS). The Society's website is athttp://www.somervillemusicsociety.com/, and further information about College Music is on the Collegewebsite at http://www.some.ox.ac.uk/music.There are weekly Friday lunchtime recitals and at least two to three evening concerts per term in College,encompassing all styles of music and featuring soloists (singing and instrumental), chamber groups, bands,small orchestras, and choirs.A number of musical instruments are available in College for use by students, including pianos in Park MusicRoom, the New Council Room, and Flora Anderson Hall. There is normally a grand piano in the Dining Hall,and the Chapel houses a grand piano, a harpsichord, and the chapel organ. There is also a College drum kit.Sibelius, a musical notation programme, is also available, although it is mainly for use by music students.You will need permission to use some of these instruments and facilities. Details will be available when youarrive at Somerville.There is also an extremely busy music scene in the wider University, with ensembles performing to a veryhigh level. The Web site of the Oxford University Music Society is at http://www.oums.org/.11.1 Music FormA Music Form 2013 is available from the New Graduates webpage.Please print the form, and fill it in, even if you are not interested in participating in College musicalactivities.Send your completed hard-copy Form to the Academic Office at Somerville, to arrive no later thanFriday 13 September 2013.11.2 Chapel Choir and Choral Award auditionsSomerville has a mixed-voice Chapel Choir, which is one of only six Chapel Choirs in Oxford to be conductedfull-time by a professional musician, David Crown. The standards are improving rapidly, with the 20 to 25Choir members selected by audition.The Choir sings at an ecumenical Christian service each Sunday during term-time, has a mid-weekrehearsal, and performs in termly orchestral concerts with the Somerville Music Society. The Choir alsosometimes sings at formal College dinners.All Choir members receive a free meal with wine after every service, and likewise when they sing at Collegedinners.Auditions for the Chapel Choir will take place during Freshers' Week. Each audition will last approximately10 minutes. You should be prepared to sing one piece of your own choice; you may also be asked to sing ashort piece at sight. The College's Organ Scholars will act as accompanists. If you would like to audition forthe Chapel Choir, please indicate your interest in this on the Music Form described above.Up to three Choir members each year are offered a Choral Award of £150 for that year. The Choir auditionsalso function as Choral Award auditions.If you state on the form that you are interested in singing in the Chapel Choir, you should be contacted inadvance of your arrival at Somerville with an audition time.12. Sports and GymMembership of the on-site Gym is open to all members of College. If you wish to apply for membership,you must undergo a training course organized by the College, for which there is a non-refundable charge.On completion of this course, you will receive a membership form, and your electronic access card will be19 of 26

activated to allow entry to the Gym. Training courses are held at the beginning of the first term of the year,and you will need to sign up for the course in advance. There is an annual Gym membership fee.Details of other College and University sports facilities and activities are on the College Web site athttp://www.some.ox.ac.uk/sport.13. Cycling in OxfordGetting around Oxford is often easiest on a bicycle (and research has shown that the more people cycle,the safer it becomes).There are bicycle racks within the College grounds where you can store your bicycle. You will need to lockyour bicycle when it is stored in College.If you are not used to cycling in traffic, there are some important things you need to know to keep yourselfsafe. Please find below a few helpful hints and tips.1. Make sure you have all the right equipment before you arrive in Oxford; the absolute minimumsare a mechanically sound bike that fits you, front and rear lights, rear reflector, and a good qualitylock. Most experienced Oxford cyclists also decide, after a few near misses, to wear a helmet (if youdo decide to wear one, make sure it is fitted correctly), and outer clothing which is highly visibleand reflective, particularly at night.2. When you arrive in Oxford you must register your bike at the Somerville Porters' Lodge. Bicyclesshould be left in bicycle racks and not left in the traffic entrance, or in rooms or common areas.Whilst on your bike:1. Ride in a good visible position. If you’re going to remember one thing, this is it. A good visibleposition means riding at least a car door distance from parked cars, not weaving into gaps (youdisappear), and means getting good eye contact with other road users (it humanises them and youknow if they have seen you).2. At junctions, either make sure you can get to the front of the traffic and be visible, or remain inyour place in the queue in the centre of the lane. Get into the habit of only overtaking on the righthandside. One of the most common causes of accidents is being cut up by left turning vehicles.3. Make sure you are mentally prepared. Never cycle after drinking (the same rules and limits applyfor people in charge of bikes and cars); brush up on the Highway Code (again, the laws about howand where you can ride a bike are more like the laws for cars than people often think).4. Stay off the narrow Oxford pavements. Many streets are pedestrian-only – obey all ‘cyclistdismount’ signs and walk bikes in these areas. Be considerate of pedestrian during heavy trafficperiods, and dismount and walk bikes near schools and crowded crossings. In addition, you mustnot ride your bicycle within College – always dismount and lock your bike in any of the designatedbike racks.If things go wrong:If you are involved in an accident, make sure that you notify the College Porters (+ 44 (0)1865 270600) sothat they can alert the Junior Deans, and get professional help either at the John Radcliffe Hospital (+44(0)1865 741166) or from the College Nurse or Doctor.To report a stolen bike in Oxford, contact the local Police station (08458 505505) and also, once your bike isregistered, the University Security Services (+44 (0)1865 272944).You can get your bike checked and repaired cheaply at the Oxford Cycle Workshop, 39 Magdalen Road(www.oxfordcycleworkshop.org.uk; + 44 (0)1865 204799) or at a bike shop in town.20 of 26

14. CarsOxford is an old city which is not designed for modern traffic. Car-parking spaces in the city centre arelimited, and the College has no provision for students to park cars (although, if you have mobilitydifficulties, please do contact us to discuss your needs).Students are therefore not permitted to keep a car in College.15. Paid work while studyingIf you undertake paid work while studying, you will be asked by your employer to give them your NationalInsurance Number (NIN). National Insurance is deducted from the pay of those whose earnings exceed acertain amount; it funds social security benefits including the State Pension.Most UK residents are automatically issued with a National Insurance Number when they are a teenager oryoung adult.If you don't already have a NIN and intend to undertake any kind of paid work during your studies inOxford, you will need to apply for a NIN. Detailed information about the application process is available onthe Web athttp://www.direct.gov.uk/en/MoneyTaxAndBenefits/BenefitsTaxCreditsAndOtherSupport/BeginnersGuideToBenefits/DG_10014073.An interview forms part of the application process. In Oxford, these are arranged by the Jobcentre Plus:7 Worcester StreetGloucester GreenOxfordOX1 2BXTel.: + 44 (0)1865 44500016. Oxford University Student Union (OUSU)Somerville is affiliated to the Oxford University Student Union (OUSU). The Union's Web site is athttp://www.ousu.org/.17. Official term dates 2013-14The Oxford academic year is divided into three terms — Michaelmas, Hilary, and Trinity.In Oxford, a week runs from Sunday to Saturday. Weeks during the standard undergraduate term-time areknown as 0th Week, 1st Week (which is the first standard teaching week of term), 2nd Week etc.The standard dates of these terms, which are of most relevance for undergraduates, are given below.Please note that graduate taught courses will likely require you to be in Oxford outside these term dates.For graduates working towards research degrees, term dates may be of little relevance.Michaelmas (autumn) term Sunday 6 October–Saturday 7 December 2013(Sunday 0th Week–Saturday 8th Week)Hilary (spring) term Thursday 16 January–Saturday 15 March 2014(Thursday 0th Week–Saturday 8th Week)Trinity (summer) term Thursday 24 April –Saturday 21 June 2014(Thursday 0th Week–Saturday 8th Week)21 of 26

18. Next of kinYour next of kin are your closest living relatives (usually parents or a guardian), or your other closeassociates who would act as a point of contact for you in an emergency.The College will contact your next of kin only in the event of an emergency involving you – such as yourbeing taken seriously ill – or in other serious situations where we need to liaise with someone close to youon your behalf.You must complete and return the Next of Kin form 2013 on the New Graduates webpage.Please give the details of one or two people who will act as next of kin for you.If the names or contact details of these people should change in future years of your course, it is yourresponsibility to inform the College Bursary of the updated details of your next of kin.Please print the form, and fill it in.Send your completed hard-copy Form to the Academic Office at Somerville, to arrive no later thanFriday 13 September 2013.19. ArrivalYou are required to attend Faculty and College meetings and inductions during the week 7-11 October2013. You may need to arrive earlier if you are attending the University's Orientation Programme forinternational students (3 rd & 4 th October 2013), or if your faculty or department requires it.Please print and complete the Date of Arrival form available on the New Graduates Web pate, and returnthe form, in hard copy, by Friday 13 September 2013, to the Academic Office at Somerville.If you will be living in College accommodation, your room will be available from the night of Thursday 3 rdOctober 2013. If you wish to arrive before that date, you will need to request early accommodation, if youhave not already done so. To do so, please contact the Housekeeping department (email:bursary@some.ox.ac.uk; tel.: + 44 (0)1865 270615/23). Requests must be made well in advance of yourplanned arrival at Somerville.Please bring with you a number of passport-size photos of yourself, as you may need these for a variety ofpurposes in your first week or so in Oxford.At the end of this document you will find a map of central Oxford which shows the location of Somerville.When you arrive at the College, report to the Porters' Lodge, which is the reception just inside the mainentrance to the College on Woodstock Road. There you will be given your key(s) and electronic access card,and told how to find your room if you will be living in College. Please check your pigeonhole and collect anypost.Once you have settled in you need to visit the Academic Office and please do this between 10a.m and12p.m. Monday to Friday. You must take your passport and/or Biometric Identity card with you so that wescan and keep a copy on your file. The Academic Office is House 5 which is on the ground floor, next doorto the College Bar.You will be given documents included in the Important Documents Mailing and your University Card (whichfunctions as your ID and library card). You will also be able to get a signature for any documents you mayhave which need the signature of a College Officer, and you can request documents you may need to opena bank account or for other purposes. You will be given an induction timetable detailing induction sessionsyou will need to attend in the week beginning Monday 7 October 2013.19.1 Parking and unloadingWhen you arrive, our limited car parking space means that you will not be able to park a car or other motorvehicle on the College site, unless you have mobility difficulties. If you do need to request on-site parking,please email the Lodge Manager, Mr Mark Ealey, at mark.ealey@some.ox.ac.uk.22 of 26

In order to unload your belongings from a car or other motor vehicle, you will be able to park for amaximum of 20 minutes in front of the College on Woodstock Road, or at the back of the College onWalton Street. College Porters will be on hand at these locations to oversee unloading. A map showing thelocation of the College is available on our Web site at http://www.some.ox.ac.uk/directions.A notice will be available from the College's Porters' Lodge to put in your vehicle windscreen, saying thatyou are unloading for 20 minutes. However, such notices do not guarantee immunity from traffic wardens.There is Pay and Display parking on roads near the College, but this may all be full when you arrive. Wetherefore recommend parking in the Pear Tree Park & Ride site, to the north of Oxford. The bus from thisPark & Ride site stops directly opposite the front entrance of the College, and the bus to the Park & Ridesite stops just a few metres from the College's main entrance.Park & Ride information is available athttp://www.parkandride.net/oxford/html/facilities/peartree_parkandride.shtml.If you have any queries about parking or unloading, please email the Lodge Manager, Mr Mark Ealey, atmark.ealey@some.ox.ac.uk19.2 Freshers' WeekThe week of 7 th to 11 th October 2013 is Freshers' Week. You must attend certain College induction sessionsduring this week, and your department or faculty may also require you to attend inductions.19.3 Freshers' Dinner, Wednesday 9 th October 2013On this evening, there will be a special welcome dinner in the Dining Hall for all new undergraduate andgraduate students, preceded by a drinks reception with College tutor(s) in your subject area. Tutors willalso attend the dinner. This is a formal occasion, so you will be expected to dress smartly. Note thatacademic gowns are not worn for this or other formal College dinners. Please let the Conference andCatering Manager know if you have special dietary requirements for this event. There is no charge for thisdinner.20 Information from the University20.1 Pre-arrival informationThe University Web site contains useful pre-arrival information for new students. This information isavailable online at http://www.ox.ac.uk/students/new/beforeyouarrive/20.2 Student GatewayYou may also wish to explore the University's online Student Gateway (http://www.ox.ac.uk/students),which provides a single point of access to a wide range of information and resources for students.21. How to get to SomervilleDetails of how to get to Somerville by car, train, and coach are on the College's Web site athttp://www.some.ox.ac.uk/directions.23 of 26

22. Useful contactsSenior Tutor Dr Steve Rayner senior.tutor@some.ox.ac.ukAcademic Registrar & Disability Contact Ms Joanne Ockwell jo.ockwell@some.ox.ac.ukTutorial and Graduate Officer Ms Saphire Richards saphire.richards@some.ox.ac.ukAccountant Mrs Elaine Boorman andrew.kingston@some.ox.ac.ukTreasury Mr Andrew Warren andrew.warren@some.ox.ac.ukHousekeeping (accommodation) Mrs Teresa Walsh teresa.walsh@some.ox.ac.ukAcademic OfficeIT SupportBursary (catering)academic.office@some.ox.ac.ukhelpdesk@some.ox.ac.ukbursary@some.ox.ac.ukPorters’ LodgeThe Lodge is located just inside the main College entrance on Woodstock Road, on the right inside the maingate. It is manned 24 hours a day, although the main entrance is locked at 20.00. (Tel: + 44 (0)1865270600).The Academic OfficeThe Academic Office at Somerville is the department responsible for student administration relating tostudents' academic courses, and for student admissions.There are a number of staff in the Academic Office, any of which may answer your queries. They are:Academic Office AssistantAcademic Office AssistantAcademic Office AdministratorTutorial & Graduate OfficerAcademic RegistrarSenior TutorMrs Alison DaviesMrs Eileen GartsideMiss Rebecca WhitakerMs Saphire RichardsMs Joanne OckwellDr Steve RaynerYou can contact us as follows:EmailPhoneacademic.office@some.ox.ac.uk+ 44 (0)1865 270619Post Academic OfficeSomerville CollegeWoodstock RoadOxfordOX2 6HDUKWe will respond to your enquiries as quickly as we can. Do let us know if we can help in any way.24 of 26

We look forward to welcoming you to Somerville, and hope that your time here will be fruitful andenjoyable. If at any time you have concerns, personal or academic, please feel free to come and discussthem in confidence with the Tutor for Graduates or myself.Travel safely!With best wishesSaphire RichardsTutorial & Graduate Officeracademic.office@some.ox.ac.uk(2)706317 th August 201325 of 26

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