Paid work while studying - Somerville College - University of Oxford

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When you arrive at Somerville, you will be told which room you will be staying in.Please print two copies of your Licence, double-sided if possible, and staple together the pages of eachcopy in the top left-hand corner.Fill in the required information on pages 1 and 8 of each copy.Send one copy of your completed Licence to the Academic Office at Somerville, to arrive no later thanFriday 13 September 2013. Keep the other copy for your records.Accommodation outside the dates of your Licence to Occupy (vacation residence)If you hope to stay in College accommodation outside the periods of your Licence to Occupy, you may applyfor vacation residence.If you are hoping to stay in College accommodation prior to the night of Saturday, 3 October 2013, it isyour responsibility to request vacation residence, if you have not already done so. To do so, please contactthe Housekeeping department as soon as possible (email teresa.walsh@some.ox.ac.uk; tel.: + 44 (0)1865270615/23). Requests must be made well in advance of your planned arrival at Somerville.Please note that there is no guarantee that all vacation residence requests can be accommodated.The charge for vacation residence will be approx. £17.22 a night in 2013-14.Laundry facilitiesThere are number of washing machines and tumble driers available for students to use in College.All washers and driers are operated using a pre-paid laundry card, which can be topped up using cash.In the Porters' Lodge, there are machines where you can buy a laundry card and top up your laundry card.HousekeepingYour room will be cleaned by a ‘Scout’ (cleaner) at least once every two weeks, and your waste bin will beemptied each weekday, Monday to Friday. (If you do not want to be disturbed, leave your waste binoutside your room as a signal to the Scout.) Please note that Scouts are not responsible for tidying yourpersonal belongings, or dealing with your washing up. You will be advised in advance which day/week yourroom will be cleaned, and your Scout must have access on this day.Communal areas will be cleaned daily Monday to Friday; this includes corridors, stairs, bathrooms,showers, toilets, kitchens, and pantries.When you take possession of your room, you should be given a list of contents for which you will beaccountable, with a description of their condition. You will be asked to sign this and return it to theHousekeeping Manager.Bear in mind that, if there is any damage or unreasonable deterioration to your room or furniture, you willbe charged for any necessary repairs or replacements.Any maintenance problem should where possible be reported through the appropriate MaintenanceRequest Form on the College Web site: http://www.some.ox.ac.uk/maintenanceThis is the speediest way to get the problem brought to the attention of the Maintenance Department.In an emergency, please contact the Bursary on + 44 (0)1865 270615 (during office hours) or the Porters’Lodge on + 44 (0)1865 270600 (out of office hours).Guest roomsWhile there are no guest rooms specifically for use by MCR members, it may on occasion be possible to hirea student room that is not occupied. Please contact the Bursary for information.(email: bursary@some.ox.ac.uk; tel.: + 44 (0)1865 270615/23).Queries regarding accommodation or housekeepingAny queries regarding accommodation or housekeeping should be addressed to the Housekeepingdepartment (email: teresa.walsh@some.ox.ac.uk; tel.: + 44 (0)1865 270615/23).10 of 26
5.4 InsuranceThe College does not accept responsibility for any possessions sent to, kept at, or left on College premises.If you will be living in College accommodation, you will have limited insurance cover through the Collegewith Endsleigh Insurance. Details are included in your Licence to Occupy. The insurance charge isautomatically included in the room rent, so there is no additional charge.It is your responsibility to arrange any additional insurance you may need, such as travel insurance.5.5 StorageEach graduate student resident of Margery Fry House has a locker on the ground floor, where luggage andother items may be stored. This is not available however, to those who are resident in other parts of theCollege or in College-owned properties, or to those living in accommodation not arranged by the College,and such students will at best have access to limited storage facilities in the event of an emergency.Commercial storage facilities are available in and near Oxford. Companies include:Big Yellow Self StorageBarrettshttp://www.bigyellow.co.uk/http://www.barretts-storage.co.uk/5.6 Keys and securityWhen you arrive at Somerville, you will be issued with a personal electronic access card, and a key for yourroom, if you will be living in College accommodation. The card is needed to open doors into all the buildingson the College's main site, and some doors within buildings. It also functions as your pre-paid card for yourfood account.You should also be given a Late key, which will enable you to enter the main College site through a numberof different gates around the perimeter of the site.If you will be living in Margery Fry House, you will be given an additional key, for the front door of thebuilding. Your room key will also open your storage locker. Members of the MCR who do not live inMargery Fry House may also obtain a front door key to the House from the College Porters. You may needto pay an extra deposit for this. All MCR members requesting a key for Margery Fry House will also be givena door code for the building.Oxford is no different from other cities across the United Kingdom or, for that matter, the world. Crimes arecommitted here and it would be naive to think otherwise. We ask that you please comply with thefollowing requests whilst you are in College. Lock your room door whenever you leave it, regardless of the time you intend to be away — it takesseconds to steal a purse or wallet! If you have a ground floor room, please lock your window shut whenever you leave your room. Do not leave valuables (e.g. computers, games consoles, cameras) on display in your room — please lockthem away in luggage or similar if you are not using them. When using your electronic access card to enter College buildings, do not leave the door open for otherpersons unless you know them to be a member of Somerville or they have an access card. This preventsunauthorised persons from obtaining access. Do not lend your keys or access card to anybody you do not know, regardless of how plausible their storymay seem.If you see anybody acting suspiciously within, or trying to gain access to, College premises, call the Porters’Lodge immediately (+ 44 (0)1865 270600). If you are able, make a note of what the person looked like11 of 26
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Paid work while studying - Somerville College - University of Oxford

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