catalog 07-08 edited:05-06 catalog.qxd - Westminster College

catalog07-08edited:05-06catalog 9/26/2007 2:27PM Page201. Tuition refund for students who do not receive Federal TitleIV assistance will be calculated using the WestminsterCollege institutional refund policy. Each semester will beconsidered 15 weeks in length, with each week being the 5days during which classes or final examinations arescheduled. For withdrawal purposes, even one day ofattendance will constitute a week. For example, if a studentwithdraws on the first day of week 5, the refund calculationwill assume that 5 weeks have been completed and 10remain incomplete. Tuition will be refunded according tothe following schedule:• Withdrawal on the first day of class - 100% refund ofinstitutional charges• Withdrawal after the first day of class through week 2 - 90%refund of institutional charges• Withdrawal during weeks 3-4 - 50% refund of institutionalcharges• Withdrawal during weeks 5-6 - 25% refund of institutionalcharges• Withdrawal after week 6 - No refund will be made2. Tuition refund for students who receive Federal Title IVassistance will be calculated using the refund policyrequired by the Higher Education Amendments of 1998. Arefund will be calculated for students who have completedless than or equal to 60% of the semester. The percentage iscalculated by comparing the official date of withdrawalwith the total number of days in the semester. The totalnumber of days in a semester includes every calendar day ofthe semester starting with the first day of the semesterthrough the last day of finals, not including breaks fromclass exceeding more than 5 days (including weekends). Forexample, if the student withdraws on day 33 of a semester,which has a total of 110 days, the student has completed30% of the semester and is eligible for a 70% refund.All institutional and federal aid is offered on the assumption that thestudent will be enrolled as a full-time student for the entire academicyear. When a student withdraws from classes, the institutional and federalaward will be recalculated based on one of the above policies.Federal refund and repayment amounts will be distributed according tothe specific order of priority prescribed in the law and Federal regulations.These policies are subject to change without notice in the eventthere are changes in the Federal Refund Policy. Westminster College willalways follow current Federal regulations when dealing with withdrawalsand refunds of Federal Title IV assistance. Withdrawal from or failure toattend classes may trigger a mandatory refund of federal financial aid,resulting in a balance due on the student account.The refund for students withdrawing due to military activation, who doreceive Federal Title IV assistance, will be calculated using the refundpolicy required by the Higher Education Amendments of 1998. A refundwill be calculated for students whose withdrawal date is less than orequal to 60% of the semester, based on the percentage of the semesterthat the student has completed.• If the Federal refund calculation results in an outstandingbalance on the student’s account, the outstanding balancewill be waived.• If the Federal refund calculation results in a credit on thestudent’s account, the credit will be released to thestudent, unless the student signs a waiver authorizing to leave the credit on their student billingaccount for future charges.• No refund will be calculated for students whocomplete more than 60% of the semester;however, Westminster College will credit thestudent’s account the following semester in theamount of their personal payments andloans.A withdrawal date will be determined for students who takeincomplete grades and are not able to complete the remainingcourses before the sixth week of the next semester basedon the last date of attendance during the semester they werecalled to active duty. For these students, the refund will becalculated based on the respective policy outlined above.Room charges will be refunded based on the date of officialwithdrawal or the last date of occupancy, whichever is later.When students withdraw during a semester, they leaverooms vacant that can not be filled, therefore, no refund ofRoom charges will be made after week four. Board chargeswill be refunded based on the end of the week that the mealplan is cancelled. Fees will not be refunded.The preceding policy is part of the financial contract thestudent makes with the College. Westminster Collegeassumes that by entering the College and registering thestudent accepts these terms. No other contract or promise isbinding on the College unless it is in writing and signed bythe President, Vice President and Dean of Faculty, or VicePresident for Business and Finance. Students should checkwith the Office of the Registrar regarding refunds of summersession tuition.Westminster will refund any remaining credit due any studentafter the above withdrawal procedures have been completed.Recipients of financial aid will receive any refunddue after the correct proportion of unused aid has beenrestored to the respective aid account. Further detailsregarding deferred payments, student withdrawals, andrefunds are available from the Business or Financial AidOffice.