Flexible working time and work pattern policy - NHS Ayrshire and ...

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SECTION 4 – PART TIME1. Policy StatementNHS Ayrshire and Arran recognises the important role that part-time employees can playin the workforce and therefore supports part-time working in order to meet the needs ofboth staff and the Organisation.The Organisation has a large number of part-time employees because the posts they holdhave been designated as part-time in the establishment. These posts although part-timeshould still allow the holders the right of access to the range of ' work life balance' options.This is different from the concept of part-time working or reduced hours working as one ofthe range of options which can be accessed under the banner of ‘work life balance’policies.The terms and conditions for part time staff should be no different to that of otheremployees, other than some of the terms and conditions will be on a pro-rata basis.2. Definition of part-timePart-time work is defined as working fewer hours than the full-time hours for that grade ofstaff.Part-time working allows employees to reduce their full-time hours to less than theirnormal within a range of options i.e. half days, shorter days, a reduced number of full daysor an agreed number of hours in an arranged pattern. It should be noted that although anemployee may request to reduce to part-time working hours this may only be for a specificperiod of time and may in due course wish to have the option of return to full time. Allrequests for part-time working should be reviewed after a six month period to identifywhether the individual wishes to continue with the part time arrangement or return to fulltime work. Following the initial review period a further six month part time arrangementmay be granted. A review must then occur at the end of the 12 month period to againdiscuss the current working arrangements. If following the 12 month period the employeewishes to remain part time they will relinquish the automatic right to return to full timeunless this can be accommodated within the managers existing budget.Definition of V TimeVoluntary reduced working means the employee voluntarily reduces their working time fora specified period, usually to enable them to manage other personal or caringcommitments. Voluntary reduced working periods can last anything up to five years,however a period of between six months and one year are the most typical.The voluntary reduced working time scheme is intended primarily to enable employees toreduce their work commitment for a defined period, with a corresponding reduction inearnings. Its main aim is to strengthen the loyalty and commitment of employees byenabling them to deal with responsibilities outside work without having to leave or changeto a part-time contract.September 2008 10
Reduced hours patterns enable people to continue to work when they are unable to fulfilthe demands of work because of caring and other responsibilities.Reorganising hoursReorganising the hours of work is a contractual matter between employer and employee.(seek further guidance from the department of O&HRD)To comply with the law:• In reorganising workloads, part-time employees will not be treated less favourablythan full-time employees.Promotion for part-time employeesPart-time employees have equal opportunity to seek promotion.To comply with the law:• Previous or current part-time status will not of itself constitute a barrier to promotionto a post, whether the post is full-time or part-time.• Part-time employees will receive the same hourly rate as comparable full-timeemployees.General Guidance.• The form in which an employee takes the reduced time is a matter fornegotiation, taking into account the needs of the organisation and cannot bevaried except by agreement. At this time the duration of the voluntary reductionin working hours should be agreed and the employee / managers expectationsfor a future return to current working hours discussed and the process should apotential extension be required.• Pay, benefits and holiday entitlements are reduced pro rata.• If employees on Voluntary Reduced Working Time work over their agreed hours,these are usually paid at the standard rate and only reach enhanced overtimerates if they exceed the normal full-time hours.• The individual effect on pay, pension and benefits of any move to reduced hoursworking should be verified with payroll, the department of Organisation andHuman Resource Development and SPPA.September 2008 11
Page 7 and 8: Debit or credit up to 8 hours may b
Page 9: • Larger blocks of family and lei
Page 13 and 14: Information on both patient/service
Page 15 and 16: SECTION 6 - JOB SHARE1. DefinitionJ
Page 17 and 18: and then line manager and must be a
Page 19 and 20: childcare/carer arrangements must r
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Page 23 and 24: The individual effect on pay, pensi
Page 25 and 26: STANDARD APPLICATION PROCESSHow to
Page 27 and 28: Professional / Trade Union Represen
Page 29 and 30: TERM TIME AGENDA FOR CHANGE - PART
Page 31 and 32: JOB SHARE PROCESS FLOW CHARTAppendi
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