Best Practices to Prepare for Payroll Year End - Digital Concourse
Best Practices to Prepare for Payroll Year End - Digital Concourse
Best Practices to Prepare for Payroll Year End - Digital Concourse
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<strong>Best</strong> <strong>Practices</strong> <strong>to</strong> <strong>Prepare</strong> <strong>for</strong><strong>Payroll</strong> <strong>Year</strong> <strong>End</strong>HCM31Diane Evansdiane.evans@us.lawson.comApril 3 - 6, 2011 • Bos<strong>to</strong>n, Massachusetts
Disclaimer regarding use of screen shotsin this presentationThis presentation has been prepared <strong>to</strong> demonstrate a variety of ways thatthe Lawson software applications, solutions and <strong>to</strong>ols can be set up andutilized by cus<strong>to</strong>mers. The screen shots provided in this presentation maynot be standard, out-of-the-box set-ups / reports and may require yourorganization <strong>to</strong> engage Lawson Professional Services in order <strong>for</strong> theapplications, solutions or <strong>to</strong>ols <strong>to</strong> work as shown.The presentations provided by Lawson at CUE contain confidentialin<strong>for</strong>mation and are not <strong>to</strong> be copied or distributed beyond the attendee’scompany without advance written permission from Lawson.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.2
Agenda• Lawson Product Development’s <strong>Year</strong> <strong>End</strong> Process• What is <strong>Year</strong> <strong>End</strong> Processing?• What is <strong>Payroll</strong> Balancing?• <strong>Year</strong> <strong>End</strong> QuestionsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.3
Review EnhancementsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.4
Regula<strong>to</strong>ry EnhancementsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
Government Resource SitesState websitesCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.6
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.7
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.8
<strong>Year</strong> <strong>End</strong> Delivery Preparation• Early August: Weekly year end meetings begin• Early September: Beta preparation and delivery– 5-7 cus<strong>to</strong>mers, U.S. and Canada, any plat<strong>for</strong>mBeta contact Hans Muellerhans.mueller@us.lawson.com• Mid-September: Meet with RR Donnelley (W-2 Forms)• Mid-Oc<strong>to</strong>ber: <strong>Year</strong> end delivery preparation– Build and certification– Knowledge transfer and documentation updates– Continued regula<strong>to</strong>ry review and updates <strong>for</strong> post GA(generally available) delivery• Early November: <strong>Year</strong> end cus<strong>to</strong>mer letter is postedCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
<strong>Year</strong> <strong>End</strong> Delivery• Early December– Lawson Learning: <strong>Year</strong> end training (education tab ofMyLawson.com)– Lawson Global Support: Hot <strong>to</strong>pic <strong>for</strong> <strong>Payroll</strong> <strong>Year</strong> <strong>End</strong>– <strong>Year</strong> <strong>End</strong> download is typically scheduled <strong>for</strong> the firstweek in December• Subsequent months: Any regula<strong>to</strong>ry updates and fixes aredelivered in a Critical Transfer Pack (CTP)– Every change is detailed in a Knowledge Base article:• SpringtimeExample: KB article “U.S. <strong>Year</strong> <strong>End</strong> CTP In<strong>for</strong>mation”– CUE session: <strong>Best</strong> <strong>Practices</strong> <strong>to</strong> <strong>Prepare</strong> <strong>for</strong> <strong>Payroll</strong><strong>Year</strong> <strong>End</strong>CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
<strong>Year</strong> <strong>End</strong> Website In<strong>for</strong>mationCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.11
Review <strong>Year</strong> <strong>End</strong> KB ArticlesCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.12
Review <strong>Year</strong><strong>End</strong> ProceduresManualCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.13
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.14
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.15
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.16
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.17
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.18
Agenda• Lawson Product Development’s <strong>Year</strong> <strong>End</strong> Process• What is <strong>Year</strong> <strong>End</strong> Processing?• What is <strong>Payroll</strong> Balancing?• <strong>Year</strong> <strong>End</strong> QuestionsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.19
What Is <strong>Year</strong> <strong>End</strong> Processing (U.S.)?• Reconciling employee tax data– Balancing payroll– Identifying discrepancies– Making adjustments– Printing employee <strong>for</strong>ms/slips(W-2, 1099-R, T-4 and T4A)– Creating year end government filesCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.20
What Is <strong>Payroll</strong> Balancing?• Compensation paid equals <strong>to</strong>tal grossChecks W-2• Gross pay minus deductions equals net• Taxes withheld and accrued from employees’ payments equaltax deposits and filings• Payments paid <strong>to</strong> employees or on behalf of employees equalGeneral Ledger entries• Employees’ accumulated payment taxable wage amountsequal year end taxable wagesCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.21
<strong>Payroll</strong> Cycle• Time Record Edits (PR135)– Gross payroll dollars• Earnings & Deductions Calculation (PR140)– Updates Employee Details Files• Payment Register (PR141)– PR141 Totals equal PR140 Totals– Total Earnings equal Gross Pay– Gross Pay less Pretax Deductions equal FICA TaxableWages– Gross Pay less Pretax Deductions including DefinedContributions equal Federal and State Taxable Wages– Gross Wages less Deductions equal Net Pay– Recalculate percentage type taxes: Ex: FICA 6.2%(Social Security) and 1.45% (Medicare) of TaxableWages– CSV output optionCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.22
<strong>Payroll</strong> Cycle• Payment Print (PR160)– Creates payments• <strong>Payroll</strong> Close (PR197)– Updates Employee Summary Files• Distribution Pay Expense Totals equal <strong>Payroll</strong> Pay Totalsfrom PR141• Distribution Deduction Expense and Accrual Totals equal<strong>Payroll</strong> Deduction Totals from PR141• Distribution Cash Totals equal <strong>Payroll</strong> Net from PR141• General Ledger Posting (PR198)– Updates General Ledger• Taxable Wage CSV (PR262)– Recalculates taxable wage <strong>to</strong> balance the calculated amounts <strong>to</strong>actual his<strong>to</strong>rical paymentsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.23
Month <strong>End</strong> Balancing• Balance PR141/PR142 <strong>to</strong>tals from spreadsheet <strong>to</strong>:– Payment Detail Listing (PR260)– US Payment Detail Listing by Report Entity (PR261)– US Taxable Wage CSV (PR262)• Other Wage and Deduction Reports– <strong>Year</strong> <strong>to</strong> Date Payments (PR265)– Employee Wage Report (PR270)– Deduction Report (PR275)– Employee Deduction (PR276)CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.24
Time Record Edit (PR135)Verify employee time record <strong>to</strong>talsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.25
<strong>Payroll</strong> Register (PR141)Lists: U.S. tax deduction records by report entity (EIN); <strong>to</strong>tal wages, taxablewages, excess wages, exempt amounts and pretax deductions.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.26
PR141TAX.csv File ViewPR141 Tax CSVAfter each payroll, import the CSV in<strong>for</strong>mation in<strong>to</strong> a spreadsheet.Accumulate amounts by month, quarter and year-<strong>to</strong>-date.* Verify Taxable: Wage Amount less Exempt Wages, Exempt and Pretaxdeductions equal expected Taxable Wages <strong>for</strong> each tax authority/deduction.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.27
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
PR141GTN.csv File• The CSV will display payment in<strong>for</strong>mation; gross <strong>to</strong> net• Employee detail or summary options• Verify that gross-<strong>to</strong>-net calculations done by PR140 are correctbe<strong>for</strong>e closing payroll.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.29
<strong>Payroll</strong> Close (PR197) Verify PR197 distributions:• Pay expense <strong>to</strong>tals equal payroll pay <strong>to</strong>tals from PR141• Deduction expense and accrual <strong>to</strong>tals equal PR141 payroll deduction <strong>to</strong>tals• Cash <strong>to</strong>tals equal payroll net from PR141CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.30
Payment Detail Listing by Report Entity (PR261)• Verify Wages and Taxes by report entity equal PR141 spreadsheet <strong>to</strong>tals bymonth, quarter or year depending on date range selected.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.31
Taxable Wage CSV (PR262) creates a .csv file: PR262TAXWAGE.csv• Lists U.S. tax deduction records by report entity (EIN)• Compare <strong>to</strong> PR141 Tax Summary CSV (open payments) and verify Taxable WagesCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.32
PR262 taxable wage csv file is created in the user’s print direc<strong>to</strong>ry.Note: All in<strong>for</strong>mation is in the csv file - there is not a report output <strong>for</strong> thisprogram.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.33
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
Sorted by Tax Authority Federal and Tax Category 1 <strong>to</strong> display Taxable andTax Amount <strong>for</strong> the Federal TaxCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.35
• Run PR262 taxable wage csv <strong>for</strong> monthly balancing.• Compare <strong>to</strong> PR141 spreadsheet <strong>to</strong>tals.• Accumulate monthly amounts by Quarter.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.36
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.37
Quarter and <strong>Year</strong> <strong>End</strong> Balancing• Balance PR141/PR142 <strong>to</strong>tals from spreadsheet <strong>to</strong>:– PR266 Quarterly Tax Balancing Report– PR290 Quarterly Report– Summary Option– Create CSV– PR291 UI Continuation Report– PR294 Balancing Report– PR297 W2 Report– PR299 EFW2 File Creation– PR240 T4-T4A Slips– PR241 T4-T4A Magnetic Media– PR242 T4-T4A ReportsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
Quarterly Tax Balancing Report (PR266) Reconciles detail (PYD) and summary(QTD) files. Lists discrepancies in taxable wages and taxes.Verify: No discrepancies are identified between detail (PYD) and summary (QTD) filesVerify: Wage and Tax <strong>to</strong>tals by Report Entity equal PR141 spreadsheet quarterly <strong>to</strong>talsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.39
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.40
United States Balancing Report (PR294)Verify amounts reported from summary files (QUARTDED and QUARTWAGE)CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.41
Quarterly Report (PR290) Displays wages and taxes by report entity and taxauthority from summary files (QUARTDED and QUARTWAGE)Verify wages and taxes by Report Entity equal PR141 spreadsheet quarterly <strong>to</strong>talsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.42
Balancing Quarter W-2 Forms (PR297)Verify wages and taxes by Report Entity equal PR141 spreadsheet quarterly <strong>to</strong>talsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.43
Balancing Quarter EFW2 File Creation (PR299)Verify wages and taxes by Report Entity equal PR141 spreadsheet quarterly <strong>to</strong>talsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.44
PR297 W-2 FormsReport Option S (Summary) creates a summary of taxable wages and taxes.– Verify PR297 wages and taxes equal PR141 spreadsheet YTDwages and taxes.• Federal Wages and taxes• SS Wages and taxes• Med Wages and taxes• State and local authority wages and taxesAdvanced EICPR299 EFW2 File CreationReport Option S (Summary) creates a summary of taxable wages and taxes.– Verify PR299 wages and taxes equal PR141 spreadsheet YTD wagesand taxes.• Federal Wages and taxes• SS Wages and taxes• Med Wages and taxes• Advanced EIC• State and local authority wages and taxesCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.45
T4-T4A Reports (PR242)Verify reported amounts equal PR141/PR260 - check spreadsheet <strong>to</strong>talsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.46
Making AdjustmentsAdjustment (PR82)• Earnings• Deductions• General LedgerCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.48
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.49
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.50
Maintain GL transactions in Adjustment Distributions (PR82.2)CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.51
Verifying EmployeeSocial Security Numbers• Enumeration Verification (PR293)– Run <strong>to</strong> Verify Social Security Numbers with the SocialSecurity Administration (SSA)• W-2 Form Printing (PR297)– Validates the first 3 digits are correct• Social Security Number randomization effective 7/25/2011– Program changes will be delivered in a future CTP– Existing warning messages:– HR11 Employee message “Warning-Social Nbr is invalid; OK<strong>to</strong> continue”– PR297/PR299 message “Social Security number 000-12-1234 not valid”CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
<strong>Payroll</strong> <strong>Year</strong> <strong>End</strong> Close (PR999)• Run be<strong>for</strong>e the first payroll of the calendar year• Updates HR00 <strong>Payroll</strong> <strong>Year</strong> (filters his<strong>to</strong>ry drill around)• Deletes system created withholding arrears• Increments Pay Plan pay period and work period datesCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.53
Agenda• What is <strong>Year</strong> <strong>End</strong> Processing?• What is <strong>Payroll</strong> Balancing?• <strong>Year</strong> <strong>End</strong> Process• <strong>Year</strong> <strong>End</strong> QuestionsCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.54
CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.55
Run EFW2 File Creation (PR299) by a local authority or all locals within a state<strong>to</strong> create BASIC output files including local tax/taxable <strong>for</strong> a tax authority definedon PR27.2.• This BASIC output file will include code RS fields that are identified is SSA's"Specifications <strong>for</strong> Filing Forms W2 Electronically” <strong>for</strong> income tax reporting .• The created local EFW2 file will have data <strong>for</strong> RS Record fields 5-9, 276-308,and 331-487 (enterable on Tax Authority <strong>Year</strong> <strong>End</strong> Parameters (PR27.2)).• Edit the output file <strong>to</strong> meet specific local reporting requirements. See the <strong>Payroll</strong><strong>Year</strong> User Guide manual <strong>for</strong> details.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.56
PR27.2 Topic “WL” Local EFW2 ReportingCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.57
For details see the <strong>Payroll</strong> <strong>Year</strong> <strong>End</strong> User GuideChapter 13.This program compares data from input .csv files. Original andcorrected PR297 and PR299 .csv files must be retained if using PR298.CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.58
PR27 Topic WR <strong>for</strong> W2 Box13 Retirement PlanCUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.59
PR27 Topic of WM <strong>for</strong> Warning MessagesMessages will be moved <strong>to</strong> a separate file wm-error reportall other messages will be in w2-error report• 20 <strong>for</strong> PR297• 20 <strong>for</strong> PR299• 10 <strong>for</strong> PRW2ECUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.60
WE WANT YOUR FEEDBACK!DON’T FORGET TO COMPLETESESSION SURVEYSPlease complete a survey <strong>for</strong> each session youattend at CUE. You can take the survey either viathe CUE Mobile App or from the CUE Website,www.cue11.lawson.com.And if you complete the post conference survey(coming <strong>to</strong> your inbox on Monday) you will getentered in<strong>to</strong> a drawing <strong>for</strong> one of 10 free passes<strong>to</strong> CUE 2012 in Denver!CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.
Lawson Knowledge Base Articles• 550130-PR261 Payment Detail Listing by Report Entity• 550131-PR262 Taxable Wage• 550126-PR266 Quarterly Balancing Report• 550134-PR87 Quarterly Federal Tax Return• 550134-PR287 Quarterly Federal Tax Return• 555289-US <strong>Payroll</strong> Reconciliation Reports 8.1• 555290-US <strong>Payroll</strong> Reconciliation Reports 8.0.3• 558772-Deduction Group (PR02.2) and U.S. <strong>Year</strong> <strong>End</strong>Programs• 558777-HR00 Regula<strong>to</strong>ry Address• 556525-<strong>Year</strong> <strong>End</strong> Parameters (PR27.1) WM Topic• 86279-When does PR299 need <strong>to</strong> be run, and whatdoes it do?CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.62
PR262CSV LayoutCSV Header DescriptionCompany Company NumberN, 4CompanyNameMove PYD-CompanyName of CompanyA, 30ReportEntityMove PRS-NAMETaxing Entity/EINA, 5ReportEntityNameMove PYD-Report-EntityName of Report EntityA, 30TaxAuthorityMove PRS-NAMEPR06 Taxing AuthorityA, 10Move DDC-Tax-ID-CodeTaxAuthorityDesc PRX-DESCRIPTION A, 30TaxCategory PR05 Tax CategoryN, 2TaxCategoryDescMove DDC-Tax-CategoryPR05 Tax Category descriptionA, 30Find PRTAXCAT.Description <strong>for</strong> DDC-Country-Code, DDC-Tax-Category using PXCSET2Employee PGE-Employee or EMP-Employee N, 9FicaNbr EMP-Fica-Nbr A, 15LastName EMP-Last-Name A, 30FirstName EMP-First-Name A, 15MiddleInit EMP-Middle-Init A, 1NameSuffix EMP-Name-Suffix A, 4LastNamePre EMP-Last-Name-Pre A, 30CheckDate Get PYM-Check-Date yyyymmddCheckId Get PYM-Check-Id N, 12CheckNbr Get PYM-Check-Number N, 8CheckType Type of Payment: System, Void, ACH, etc.A, 1WageAmountGet PYM-Check-TypeTotal wages associated with the tax deduction recordS, 13.2TaxableWagesSum PYD-Wage-Amount <strong>for</strong> the keys aboveTaxable wages associated with the tax deduction recordSum PYD-Tax-Wages by key* fieldsS, 13.2CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.63
PR262CSV Layout - continuedExcessWagesTaxAmountTotalGrossWagesExemptWagesExemptTableWagesExcess wages associates with the tax deduction recordSum PYD-Excess by key* fieldsTax amount associated with the tax deduction recordSum PYD-Ded-Amt by key* fieldsTotal gross pay <strong>for</strong> the payment.Sum PYM-Gross-Pay by key fieldsWages exempt from taxation (PR20.2 Exempt).Sum PRT-Wage-Amount <strong>for</strong> records with PSG-Supp-Tax-Code = E (PSGSET1).Wages exempt from taxation (PR20.5 “E”).Sum PRT-Wage-Amount <strong>for</strong> records found withTID-Pay-Ded-Flag = PTID-Pay-Code = PRT-Pay-CodeTID-Ded-Code = Current Ded Code being processed based on Tax AuthorityTID-Taxable-Flag = ES, 13.2S, 13.2S, 13.2S, 13.2S, 13.2ExemptDeductsExemptTableDeductionsTaxStatus06TaxStatus0711TaxStatus12EEDefCompERDefCompEmployee paid deductions exempt from taxation (PR05 tax status E).Sum PYD-Ded-Amt <strong>for</strong> deductions (PYD-Ded-Code) with DDC-Tax-Status = E and DDC-Adjust-Pay = S.Employee paid deductions exempt from taxation (PR05 tax status X)Sum PYD-Ded-Amt <strong>for</strong> deductions (PYD-Ded-Code) withDDC-Tax-Status = X,DDC-Adjust-Pay = S,Record found with TID-Pay-Code = PYD-Ded-Code, TID-Ded-Code = Current TaxAuthority Ded Code, TID-Pay-Ded-Flag = DEmployee paid PR05 tax status 06 deductionsSum PYD-Ded-Amt <strong>for</strong> deductions (PYD-Ded-Code) with DDC-Tax-Status = 06 and DDC-Adjust-Pay = S.Employee paid PR05 tax status 07 – 11 deductionsSum PYD-Ded-Amt <strong>for</strong> deductions (PYD-Ded-Code) with DDC-Tax-Status = 06, 07, 08,09, 10, 11 and DDC-Adjust-Pay = S.Employee paid PR05 tax status 12 deductionsSum PYD-Ded-Amt <strong>for</strong> deductions (PYD-Ded-Code) with DDC-Tax-Status = 12 and DDC-Adjust-Pay = S.Employee paid PR05 tax status 01-05 deductionsSum PYD-Ded-Amt <strong>for</strong> deductions DDC-Tax-Status “01”, “02”, “03”, “04”, “05” and DDC-Adjust-Pay = S.Employer paid PR05 tax status 01-05 deductionsSum PYD-Ded-Amt <strong>for</strong> deductions with DDC-Tax-Status “01”, “02”, “03”, “04”, “05” andDDC-Adjust-Pay = C.S, 13.2S, 13.2S, 13.2S, 13.2S, 13.2S, 13.2S, 13.2CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.64
PR266CSV LayoutCSV HeaderRecord_TypeDescriptionT = TotalD = DetailIf PRM-Summary-Option = 1, all records will be “T”.If PRM-Summary-Option = 0, employee detail records will be created (D) in addition <strong>to</strong> <strong>to</strong>tal records (T)A, 1Company Company Number N, 4Company_Name Name of CompanyMove PRS-NAMEA, 30ReportEntity Taxing Entity/EIN A, 5ReportEntityNameTaxAuthorityName of Report EntityPRS-NamePR06 Taxing AuthorityDDC-Tax-ID-CodeA, 30A, 10TaxAuthorityDesc PRX-Description A, 30TaxCategoryTaxCategoryDescPR05 Tax CategoryDDC-Tax-CategoryPR05 Tax Category descriptionFind PRTAXCAT.Description <strong>for</strong> DDC-Country-Code, DDC-Tax-Category using PXCSET2N, 2A, 30AdjustPay A, 1Employee N, 9FicaNbr SSN A, 9LastName A, 30FirstName A, 15MiddleInit A, 1EmpShortName Employee’s name (short) A, 33Q1PYDTaxWages Quarter 1 PAYDEDUCTN Taxable Wages S, 13.2Q1QTDTaxWages Quarter 1 QUARTDED Taxable Wages S, 13.2Q1DiffTaxWages Quarter 1 PAYDEDUCTN – QUARTDED Taxable Wages S, 13.2Q1PYDDedAmt Quarter 1 PAYDEDUCTN Tax Deduction Amount S, 13.2Q1QTDDedAmt Quarter 1 QUARTDED Tax Deduction Amount S, 13.2Q1DiffDedAmt Quarter 1 PAYDEDUCTN – QUARTDED Tax Deduction Amount S, 13.2Q1PYDExcess Quarter 1 PAYDEDUCTN Excess Wages S, 13.2Q1QTDExcess Quarter 1 QUARTDED Excess Wages S, 13.2Q1DiffExcess Quarter 1 PAYDEDUCTN – QUARTDED Excess Wages S, 13.2Q1PYDWageAmount Quarter 1 PAYDEDUCTN Gross Wages S, 13.2Q1QTDWageAmount Quarter 1 QUARTDED Gross Wages S, 13.2Q1DiffWageAmount Quarter 1 PAYDEDUCTN – QUARTDED Gross Wages S, 13.2Q2PYDTaxWages Quarter 2 PAYDEDUCTN Taxable Wages S, 13.2Q2QTDTaxWages Quarter 2 QUARTDED Taxable Wages S, 13.2Q2DiffTaxWages Quarter 2 PAYDEDUCTN – QUARTDED Taxable Wages S, 13.2Q2PYDDedAmt Quarter 2 PAYDEDUCTN Tax Deduction Amount S, 13.2Q2QTDDedAmt Quarter 2 QUARTDED Tax Deduction Amount S, 13.2Q2DiffDedAmt Quarter 2 PAYDEDUCTN – QUARTDED Tax Deduction Amount S, 13.2CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.65
PR266CSV Layout - continuedQ2PYDExcess Quarter 2 PAYDEDUCTN Excess Wages S, 13.2Q2QTDExcess Quarter 2 QUARTDED Excess Wages S, 13.2Q2DiffExcess Quarter 2 PAYDEDUCTN – QUARTDED Excess Wages S, 13.2Q2PYDWageAmount Quarter 2 PAYDEDUCTN Gross Wages S, 13.2Q2QTDWageAmount Quarter 2 QUARTDED Gross Wages S, 13.2Q2DiffWageAmount Quarter 2 PAYDEDUCTN – QUARTDED Gross Wages S, 13.2Q3PYDTaxWages Quarter 3 PAYDEDUCTN Taxable Wages S, 13.2Q3QTDTaxWages Quarter 3 QUARTDED Taxable Wages S, 13.2Q3DiffTaxWages Quarter 3 PAYDEDUCTN – QUARTDED Taxable Wages S, 13.2Q3PYDDedAmt Quarter 3 PAYDEDUCTN Tax Deduction Amount S, 13.2Q3QTDDedAmt Quarter 3 QUARTDED Tax Deduction Amount S, 13.2Q3DiffDedAmt Quarter 3 PAYDEDUCTN – QUARTDED Tax Deduction Amount S, 13.2Q3PYDExcess Quarter 3 PAYDEDUCTN Excess Wages S, 13.2Q3QTDExcess Quarter 3 QUARTDED Excess Wages S, 13.2Q3DiffExcess Quarter 3 PAYDEDUCTN – QUARTDED Excess Wages S, 13.2Q3PYDWageAmount Quarter 3 PAYDEDUCTN Gross Wages S, 13.2Q3QTDWageAmount Quarter 3 QUARTDED Gross Wages S, 13.2Q3DiffWageAmount Quarter 3 PAYDEDUCTN – QUARTDED Gross Wages S, 13.2Q4PYDTaxWages Quarter 4 PAYDEDUCTN Taxable Wages S, 13.2Q4QTDTaxWages Quarter 4 QUARTDED Taxable Wages S, 13.2Q4DiffTaxWages Quarter 4 PAYDEDUCTN – QUARTDED Taxable Wages S, 13.2Q4PYDDedAmt Quarter 4 PAYDEDUCTN Tax Deduction Amount S, 13.2Q4QTDDedAmt Quarter 4 QUARTDED Tax Deduction Amount S, 13.2Q4DiffDedAmt Quarter 4 PAYDEDUCTN – QUARTDED Tax Deduction Amount S, 13.2Q4PYDExcess Quarter 4 PAYDEDUCTN Excess Wages S, 13.2Q4QTDExcess Quarter 4 QUARTDED Excess Wages S, 13.2Q4DiffExcess Quarter 4 PAYDEDUCTN – QUARTDED Excess Wages S, 13.2Q4PYDWageAmount Quarter 4 PAYDEDUCTN Gross Wages S, 13.2Q4QTDWageAmount Quarter 4 QUARTDED Gross Wages S, 13.2Q4DiffWageAmount Quarter 4 PAYDEDUCTN – QUARTDED Gross Wages S, 13.2YTDPYDTaxWages YTD PAYDEDUCTN Taxable Wages S, 13.2YTDQTDTaxWages YTD QUARTDED Taxable Wages S, 13.2YTDDiffTaxWages YTD PAYDEDUCTN – QUARTDED Taxable Wages S, 13.2YTDPYDDedAmt YTD PAYDEDUCTN Tax Deduction Amount S, 13.2YTDQTDDedAmt YTD QUARTDED Tax Deduction Amount S, 13.2YTDDiffDedAmt YTD PAYDEDUCTN – QUARTDED Tax Deduction Amount S, 13.2YTDPYDExcess YTD PAYDEDUCTN Excess Wages S, 13.2YTDQTDExcess YTD QUARTDED Excess Wages S, 13.2YTDDiffExcess YTD PAYDEDUCTN – QUARTDED Excess Wages S, 13.2YTDPYDWageAmount YTD PAYDEDUCTN Gross Wages S, 13.2YTDQTDWageAmount YTD QUARTDED Gross Wages S, 13.2YTDDiffWageAmount YTD PAYDEDUCTN – QUARTDED Gross Wages S, 13.2CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.66
PR290 CSV LayoutCSV HeaderRecordTypeDescriptionT = TotalD = DetailIf PRM-Summary-Option = 1, all records will be “T”.A, 1If PRM-Summary-Option = 0, records written from EL and FL report lines will be “D” andrecords written from DT and FT report lines will be “T”.Company Company Number N, 4CompanyNameReportEntityReportEntityNameTaxAuthorityName of CompanyMove PRS-NAMETaxing Entity/EINMove SR-Report-EntityName of Report EntityMove PRS-NAMEPR06 Taxing AuthorityMove SR-TAX-ID-CODEA, 30A, 5A, 30A, 10TaxAuthorityDesc PRX-DESCRIPTION A, 30TaxCategoryTaxCategoryDescEmployeeLastNameFirstNameMiddleInitPR05 Tax CategoryMove SR-Tax-CategoryPR05 Tax Category descriptionFind PRTAXCAT.Description <strong>for</strong> DDC-Country-Code, DDC-Tax-Category using PXCSET2Employee numberSR-EmployeeEmployee’s last nameSR-Last-NameEmployee’s first nameSR-First-NameEmployee’s middle initialSR-Middle-InitN, 2A, 30N, 9A, 30A, 15A, 1CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.67
PR290CSV Layout - continuedFicaNbr Employee’s Social Security NumberA, 9QuarterlyTaxableSR-FICA-NBRTaxable wages <strong>for</strong> the reported quarterS, 13.2YTDTaxableWS-QTD-TAX-WAGES <strong>for</strong> record type “D”WS-DT-QTD-TAXABLE <strong>for</strong> record type “T”<strong>Year</strong>-<strong>to</strong>-date taxable wagesS, 13.2QuarterlyTaxAmountWS-YTD-TAX-WAGES <strong>for</strong> record type “D”WS-DT-YTD-TAXABLE <strong>for</strong> record type “T”Taxes <strong>for</strong> the reported quarterS, 13.2YTDTaxAmountWS-QTD-DED-AMT <strong>for</strong> record type ”D”WS-DT-QTD-TAX <strong>for</strong> record type “T”<strong>Year</strong>-<strong>to</strong>-date taxesS, 13.2QuarterlyGrossWS-YTD-DED-AMT <strong>for</strong> record type “D”WS-DT-YTD-TAX <strong>for</strong> record type “T”Quarterly <strong>to</strong>tal wages associated with the tax deduction recordS, 13.2YTDGrossWS-QTD-GROSS-PAY <strong>for</strong> record type “D”WS-DT-QTD-GROSS-PAY <strong>for</strong> record type “T”<strong>Year</strong>-<strong>to</strong>-date <strong>to</strong>tal wages associated with the tax deduction recordS, 13.2QuarterlySSTipsWS-YTD-GROSS-PAY <strong>for</strong> record type “D”WS-DT-YTD-GROSS-PAY <strong>for</strong> record type “T”Quarterly tips social security wagesS, 13.2YTDSSTipsWS-QTD-TIPS <strong>for</strong> record type “D”WS-DT-QTD-TIPS <strong>for</strong> record type “T”<strong>Year</strong>-<strong>to</strong>-date social security wagesWS-YTD-TIPS <strong>for</strong> record type “D”WS-DT-YTD-TIPS <strong>for</strong> record type “T”S, 13.2CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.68
Thank You!!See you in Denver next year!April 22 – 25, 2012CUE 2011 Copyright © 2011 Lawson Software All rights reserved. HCM 31. This presentation is confidential andauthorization <strong>for</strong> use and reproduction are stated in the 2011 online CUE catalog.69
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