• Facilit<strong>at</strong>ing <strong>the</strong> design and implement<strong>at</strong>ion of common approaches to in<strong>for</strong>m<strong>at</strong>ionmanagement tools;• Supporting clusters in streng<strong>the</strong>ning <strong>the</strong>ir accountability to affected people;• Collectively addressing cross-cutting issues (gender, HIV/AIDs, age, environment,disabilities) and risks (mines, n<strong>at</strong>ural disaster hazards) according to specific needsidentified locally; ensuring th<strong>at</strong> <strong>the</strong> combined ef<strong>for</strong>ts conducted by <strong>the</strong> differentclusters allow a comprehensive, coherent and effective answer to <strong>the</strong> distinctneeds of girls, boys, women and men;• Identifying core advocacy concerns and resource gaps, and preparing advocacymessages or recommend<strong>at</strong>ions <strong>for</strong> resource mobiliz<strong>at</strong>ion;• Addressing specific issues rel<strong>at</strong>ed to <strong>the</strong> inter-cluster str<strong>at</strong>egic planning andcoordin<strong>at</strong>ion of early recovery as a component of <strong>the</strong> humanitarian response;• Upd<strong>at</strong>ing contingency plans and preparedness activities and ensuringcomplementary roles and responsibilities between <strong>the</strong> clusters and, whereappropri<strong>at</strong>e, developing a coordin<strong>at</strong>ed approach to building <strong>the</strong> capacity ofn<strong>at</strong>ional counterparts.<strong>Cluster</strong> <strong>Coordin<strong>at</strong>ion</strong> <strong>Reference</strong> <strong>Module</strong> | 2012 22
9 <strong>Coordin<strong>at</strong>ion</strong> Per<strong>for</strong>mance Monitoring 24Monitoring coordin<strong>at</strong>ion per<strong>for</strong>mance <strong>at</strong> <strong>the</strong> n<strong>at</strong>ional and sub-n<strong>at</strong>ional level in bothsudden onset and protracted crises is necessary to ensure th<strong>at</strong> clusters are efficientand effective coordin<strong>at</strong>ion mechanisms, fulfilling <strong>the</strong> core cluster functions outlined inthis <strong>Module</strong>, meeting <strong>the</strong> needs of constituent members, and supporting delivery toaffected people. It is also necessary <strong>for</strong> accountability purposes to demonstr<strong>at</strong>e <strong>the</strong>added value and justify <strong>the</strong> cost of coordin<strong>at</strong>ion.This section elabor<strong>at</strong>es on two elements to monitor coordin<strong>at</strong>ion per<strong>for</strong>mance 25 : (1)<strong>the</strong> <strong>Cluster</strong> Activ<strong>at</strong>ion Checklist and (2) <strong>the</strong> <strong>Coordin<strong>at</strong>ion</strong> Per<strong>for</strong>mance Report. Bo<strong>the</strong>nable <strong>the</strong> identific<strong>at</strong>ion of areas <strong>for</strong> support, improvement, and follow-up actions. The<strong>Cluster</strong> Lead Agency can also use <strong>the</strong> processes in support of its accountability to <strong>the</strong>RC/HC and n<strong>at</strong>ional authorities. While this section focuses on monitoring <strong>the</strong>per<strong>for</strong>mance of clusters, consider<strong>at</strong>ion should be given to extending <strong>the</strong> focus toinclude ‘o<strong>the</strong>r coordin<strong>at</strong>ion solutions’ in subsequent revisions of this <strong>Module</strong>.<strong>Cluster</strong>Activ<strong>at</strong>ionChecklist• Two weeks• One month• Two months<strong>Coordin<strong>at</strong>ion</strong>Per<strong>for</strong>manceReport• Three months• Then every sixmonthsThe <strong>Cluster</strong> Activ<strong>at</strong>ion Checklist is a simple tool designed to monitor progress ofcluster activ<strong>at</strong>ion and implement<strong>at</strong>ion after <strong>the</strong> declar<strong>at</strong>ion of a level 3 emergency, inline with commitments and <strong>the</strong> level 3 emergency response timeline agreed under <strong>the</strong>Trans<strong>for</strong>m<strong>at</strong>ive Agenda 26 . The checklist can also be used in all o<strong>the</strong>r contexts whereclusters are activ<strong>at</strong>ed.The checklist is completed by <strong>the</strong> <strong>Cluster</strong> Coordin<strong>at</strong>or in consult<strong>at</strong>ion with o<strong>the</strong>rhumanitarian actors and looks <strong>at</strong> <strong>the</strong> st<strong>at</strong>us of <strong>the</strong> cluster activ<strong>at</strong>ion, staffing,establishment of core functions, and deliverables. It can be used as both an ongoingper<strong>for</strong>mance checklist as well as a management and reporting tool. Upd<strong>at</strong>edchecklists should be produced by each cluster <strong>at</strong> periods of two weeks, one monthand two months after <strong>the</strong> declar<strong>at</strong>ion of a level 3 emergency or in o<strong>the</strong>r contexts after<strong>the</strong> activ<strong>at</strong>ion of clusters.The <strong>Coordin<strong>at</strong>ion</strong> Per<strong>for</strong>mance Report 27 is used in all humanitarian responses withactiv<strong>at</strong>ed clusters and when <strong>the</strong>re is more time available <strong>for</strong> a more in-depthassessment of <strong>the</strong> quality of cluster oper<strong>at</strong>ions and production of key deliverables. Ifclusters are activ<strong>at</strong>ed, it is completed three months after <strong>the</strong> onset of an emergencyand every six months <strong>the</strong>reafter. In protracted crises, it is used immedi<strong>at</strong>ely and <strong>the</strong>nupd<strong>at</strong>ed every six months.The report focuses on <strong>the</strong> <strong>IASC</strong> six cluster core functions, as outlined in this <strong>Module</strong>,with an additional component on accountability to affected people. The report is basedon feedback collected through a consult<strong>at</strong>ive process, with inputs from <strong>the</strong> <strong>Cluster</strong>Coordin<strong>at</strong>or and cluster partners. This is an opportunity <strong>for</strong> self-reflection by <strong>the</strong>cluster, identifying areas th<strong>at</strong> are working well and those th<strong>at</strong> require increased<strong>at</strong>tention, raising awareness on support needed from <strong>the</strong> <strong>Cluster</strong> Lead Agencies,partners, and/or Global <strong>Cluster</strong>s.24252627This section does not include cluster evalu<strong>at</strong>ion or system-wide humanitarian response monitoring, which willbe articul<strong>at</strong>ed in a framework to be developed by December 2012.The <strong>Cluster</strong> Activ<strong>at</strong>ion Checklist and <strong>Coordin<strong>at</strong>ion</strong> Per<strong>for</strong>mance Report <strong>for</strong>m<strong>at</strong>s are available onclusters.humanitarianresponse.org.Please see <strong>the</strong> Level 3 Emergency Response Timeline (2012) available on <strong>the</strong> <strong>IASC</strong> website.The <strong>Coordin<strong>at</strong>ion</strong> Per<strong>for</strong>mance Report will be rolled out in a number of countries in November 2012, withbroader implement<strong>at</strong>ion planned <strong>for</strong> 2013.<strong>Cluster</strong> <strong>Coordin<strong>at</strong>ion</strong> <strong>Reference</strong> <strong>Module</strong> | 2012 23
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