EMIS Period H Financial Reporting for Non-USAS Districts - Swoca

EMIS Period H Financial Reporting for Non-USAS Districts
The following checklist outlines the steps to be followed when reporting financial
information for EMIS Period 12H. The reporting period for 12H has not opened yet, but
closes on September 30, 2012.
1. Log in to the Flat File Editor at https://ssdt.esu.k12.oh.us/emisffe/
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2. You will now be in the Main Menu.
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3. Begin by clicking on “Yearend Building Information – DB”. Then click “New
YearendBuildingInformation”.
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4. Enter the data for each building IRN in your district.
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5. Scroll down the screen to enter all data. Below is a screen shot of the lower section of this
record. Click “Create” when finished”. Click “Home” to return to the main menu.
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6. Next, click “Financial District Information – DD”.
Click “New FinancialDistrictInformation”. Enter a record for the Central Office. Click
“Create” when finished.
New this year: you need to enter the IRN number for your ITC (Information Technology
Center). The IRN for SWOCA is 085571. Enter this number in the “Itc IRN” field.
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7. Next, click “Financial Building Information – DM” to enter the transportation, lunchroom
and building square feet data. Enter a record for each building IRN in your district. Click
“New FinancialBuildingInformation”. Click “Create” when finished.
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8. Next, you will need to enter the current fiscal year data in all other QC records. Click
“Cash QC”. Click “New Cash”. Click “Create” when finished.
Click the drop down arrow to
select Fund Class.
After the data has been
entered click either “Create”
button.
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9. Next, click “Expenditure – QC”. Click “New Expenditure” and enter the required data.
Click “Create” when finished.
Click the drop down arrow and
select the Y value if this is a
“Debt Bond Retire Fund”.
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10. Next, click “Operational Unit – QC”. Then click “New OperationalUnit”. Click “Create”
when finished.
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11. Next, click “Receipt – QC”. Then click “New Receipt. Click “Create” when finished.
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12. Next, click “Capital Assets – QC”. Click “New CapitalAssets”. You need to enter one
record for each asset class such as land, building, equipment, vehicles, textbooks etc.
Click “Create” when finished.
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13. Next, click “Civil Proceedings (Stmt R) – Case – QC”.
Click “New CivilProceedingsCase”. Click “Create” when finished.
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14. Click “Civil Proceedings (Stmt R) – Description – QC”.
Click “New CivilProceedingsDescription”. Click “Create” when finished.
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15. Next, click “Exhibit 1 – Cash Reconciliation – QC”. Click “New Exhibit1”. Click “Create”
when finished.
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16. Click “Federal Assistance Programs – Detail – QC”.
Click “New FederalAssistanceDetail”. Click “Create” when finished.
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17. Click “Federal Assistance Programs – Summary – QC”.
Click “New FederalAssistanceSummary”. Click “Create” when finished.
Note: The Federal Receipt Group relates to the following question:
“Do you have $500,000 or more in Federal Expenditures this Fiscal Period?”
The “D” option stands for Yes
The “E” option stands for No
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18. After all records have been created click “Export data” from the main menu.
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19. The next screen will look like the example below. Select the H – July/Financial reporting
period from the drop down arrow.
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20. Scroll to the bottom of this screen and verify that there check marks in only the DD, DM,
and QC boxes. If there is a check mark in any other box just click on the box and remove
the check mark.
21. Next, click the “Export File” button to export and save the .seq file to your desktop.
At this time, ODE has not opened the FY12 Period H Manifest in the Data
Collector. The files that are created in the above processes will remain in your
district database and can be uploaded when the manifest is available. We will
notify all districts when this opens.
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