Smart Connection - WoodWing.com

04Smart Connection for InDesignThe features that Smart Connection adds to yourcopy of InDesign are numerous and contain manydifferent options. This chapter highlights all theareas of InDesign that have changed by the installationof Smart Connection; the chapters followingthis chapter will cover each option in more detail.If you are a new user, use this chapter to familiarize yourselfwith the location of these options so that you canincorporate the Smart Connection functionality in yourpersonal workflow.If you have already worked with previous versions ofSmart Connection, use this chapter to find out which newoptions have been added to the interface.Your administrator will have installed and configured SmartConnection for you, so you should be ready to start usingSmart Connection in InDesign straight away.1. Access ProfilesIt is important to know that your administrator can controlsome of your basic InDesign functionality—as wellas restrict the availability or functionality of certain SmartConnection options—when working on documents thatare stored in Enterprise. This is done by using AccessProfiles which are associated with your user account. Itmay therefore be that you will not be able to use certainInDesign features such as applying character styles orparagraph styles, selecting fonts or font styles, editingSticky Notes, etc. when working on files that are storedin Enterprise.These restrictions do not apply when working ondocuments that are stored outside of Enterprise.For a full overview of all features (by area) which can becontrolled by an Access Profile, see Appendix A, AccessProfiles.The purpose of controlling certain functionality this way isto guarantee the content of the layout or article and to preventany changes that don’t conform to the Brand style.Restrictions can also be linked to a particular WorkflowStatus, so it may be that access to Smart Connectionfeatures changes depending on the status that a layoutor article is in.28