Segments Layout - GS1

Ideal-Message SwitzerlandINVOIC 4.2.0 incl. bilateral agreementsMessage descriptionFlow of information:1 ORDERS = 1:n DESDAV / 1 DESADV = 1 INVOICThese cases have been worked out by “AGR Geschäftsfälle INVOIC” in 2012.page 3

Ideal-Message SwitzerlandINVOIC 4.2.0 incl. bilateral agreements.Branching diagram1Level 0UNHM 11BGMM 13Level 1SG1C 99USHM 12DTMM 354FTXC 996SG1C 99999RFFM 17SG2C 99NADM 19SG7M 99CUXM 119SG8C 10PATM 120Level 2DTMC 58FIIB 510SG3C 9999RFFM 111SG5C 5CTAM 112DTMD 521PCDC 122Level 3COMC 513page 4

Ideal-Message SwitzerlandINVOIC 4.2.0 incl. bilateral agreements.Branching diagram12Level 0Level 1Level 2SG16B 9999ALCM 123SG20C 2MOAM 124SG22C 5TAXM 125Level 3MOAC 126page 5

Ideal-Message SwitzerlandINVOIC 4.2.0 incl. bilateral agreements.Branching diagram24Level 0Level 1SG26C9999999LINM 127Level 2PIAC 2528IMDM 9929QTYC 530ALIC 531DTMC 3532SG27C 99MOAM 133SG28C 10PATM 134SG29M 25PRIM 135SG30C 10RFFM 1363page 6

Ideal-Message SwitzerlandINVOIC 4.2.0 incl. bilateral agreements.Branching diagramLevel 23SG31C 10PACM 137SG34C 99TAXM 140SG35B 99NADB 143SG39C 30ALCM 144Level 3SG32C 10PCIM 138MOAC 241SG41C 1PCDM 145SG42C 2MOAM 146Level 4GINC 1039page 7

Ideal-Message SwitzerlandINVOIC 4.2.0 incl. bilateral agreements.Branching diagram4Level 0UNSM 147UNTM 154Level 1CNTC 1048SG50M 100MOAM 149SG52C 10TAXM 151SG54C 99USTM 153Level 2SG51C 1RFFM 150MOAC 952page 8

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutExample:BGM+380+432097+9'page 12

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutSegmentDTMNo.: 4 Level: 1Status: M Max. occ.: 35Date/time/periodDescriptionDate/time/periodDescription of Segment:Description St Format * Example RemarksC507 Date/time/period M2005 Date or time or periodfunction code qualifier2380 Date or time or period value R an..35 :200601101015002379 Date or time or periodformat codeDescription:Example:Example 1:DTM+137:20100801082400:204'Invoicing 1.8.2010 at 08:24. Invoice date 1.8.2010Example 2:DTM+137:20110101082400:204'DTM+454:20101231000000:204'Invoicing 1.1.2011 at 08:24. Invoice date 31.12.2010M an..3 * +137 35 = Delivery date/time, actual137 = Document/message date/time263 = Invoicing period454 = Invoicing date, application-relatedviewInvoicing date, EDI enviroment / assigned by theERP system (coded)Date of delivery and fullfilmet of the serviceprovision has to be declared at this place if it'svalid for the whole invoice. If you have differentdates between delivery and fullfilment of serviceprovision, you have to specify them on item level.If there is no date for the service provision (Code35), then the invoicing date (Code 454) will be theservice provision date as well.At least 2 DTMs, code value 137 and 454 have tobe transmittedR an..3 * :204' 204 = CCYYMMDDHHMMSS718 = CCYYMMDD-CCYYMMDD718 associated with code 263 (fiscal period)Example 3:DTM+137:20110111082400:204'DTM+454:20110108000000:204'DTM+35:20101212000000:204'Invoicing 10.1.2011 at 08.24. Invoice date 8.1.2011. Service provision 12.12.2010.page 13

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutSegmentFTXNo.: 6 Level: 1Status: C Max. occ.: 99Free textDescriptionFree textDescription of Segment:Description St Format * Example Remarks4451 Text subject code qualifier M an..3 * +ZZZ ZZZ = Mutually defined4453 Free text function code C an..3 * +1 1 = Text for subsequent useC107 Text reference C4441 Free text value code M an..17 +C108 Text literal C4440 Free text value M an..512 +Gutschrift wegenverspäteterLieferung4440 Free text value C an..512 :X'Description:In case of a credit note, the reason for the credit note should be stated hereExample:FTX+ZZZ+1++Credit note due to late delivery'If the value 'ZZZ' is sended in the data element4451, then a corresponding data content has tostated here (eg. reason for the credit note)page 14

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG1Status: C Max. occ.: 99999 RFF-DTMSegmentRFFNo.: 7 Level: 1Status: M Max. occ.: 1ReferenceDescriptionReferenceDescription of Segment:Description St Format * Example RemarksC506 Reference M1153 Reference code qualifier M an..3 * +ON AAK = Despatch advice numberACE = Related document numberALO = Receiving advice numberDQ = Delivery note numberIV = Invoice numberON = Order number (buyer)VN = Order number (supplier)Code VN for supplier number. Due to therecommendation of SG Handel, it was placed here(1 delivery note, one Invoice, du to that it wasplaced in the header)One out of the 4 qualifiers AAK, DQ, ON or VN ismandatory. It’s recommended to fill and send allof them, if content is available.1154 Reference identifier R an..70 :2554125' Reference for credit note (original invoice)Description:at reversal debit: Reference to the provenance or descriptionExample:RFF+ON:2554125'page 15

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG1Status: C Max. occ.: 99999 RFF-DTMSegmentDTMNo.: 8 Level: 2Status: C Max. occ.: 5Date/time/periodDescriptionDate/time/periodDescription of Segment:Description St Format * Example RemarksC507 Date/time/period M2005 Date or time or period M an..3 * +171 171 = Reference date/timefunction code qualifier2380 Date or time or period value R an..35 :200506181000002379 Date or time or periodformat codeR an..3 :204' 204 = CCYYMMDDHHMMSSDescription:To clearly identify a document the document date is needed (qualifiers AAK, ON and VN).Example:DTM+171:20050618100000:204'page 16

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG2Status: C Max. occ.: 99 NAD-FII-SG3-SG5SegmentNADNo.: 9 Level: 1Status: M Max. occ.: 1Name and addressDescriptionName and addressDescription of Segment:Description St Format * Example Remarks3035 Party function code qualifier M an..3 * +BY BY = BuyerDP = Delivery partyII = Issuer of invoiceIV = InvoiceePE = PayeeSU = SupplierUC = Ultimate consignee (Endempfänger)GLN Format n13Definition of VAT tags:BY = recipient of benefitSU = renderer of serviceDP = place of service provisionII = renderer of service (in this case the NAD+SU isonly the supplier of the product, however in theNAD+II the VAT-relevant renderer of service isstated).C082 Party identification details A3039 Party identifier M an..35 +76123450001831131 Code list identification code N an..17 :3055 Code list responsible agencycodeC058 Name and address N3124 Name and addressM an..35 +descriptionC080 Party name D3036 Party name M an..35 +HandelsAG3036 Party name C an..35 :ZentralerEinkauf(desicion meeting 14.01.2009 between GS1Switzerland and VAT administrationIdentification of recipient of benefitIdentification of renderer of serviceIdentification of delivery placeR an..3 * :9 9 = EAN (International ArticleNumbering association)Name of renderer of serviceName of recipient of benefitName of delviery placerenderer of service, recipient of benefit aremandatory fieldspage 17

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutDescription St Format * Example RemarksC059 Street D3042 Street and number or post M an..35office box identifier+Kramgasse 17Street and Number of renderer of serviceStreet and Number of recipient of benefitrenderer of service, recipient of benefit aremandatory fields3042 Street and number or post C an..35 :Postfachoffice box identifier3164 City name D an..35 +Hutwil City/Place of renderer of serviceCity/Place of of recipient of benefitrenderer of service, recipient of benefit aremandatory fieldsC819 Country sub-entity details N3229 Country sub-entity name C an..9 +code3251 Postal identification code D an..17 +4950 ZIP of renderer of serviceZIP of recipient of benefitrenderer of service, recipient of benefit aremandatory fields3207 Country name code D an..3 +CH' Country code of renderer of service (coded) (CH =Switzerland)Country code of recipient of benefit (coded) (CH= Switzerland)renderer of service, recipient of benefit aremandatory fieldsDescription:At least two complete addresses (Codes BY = recipient of benefit and SU = renderer of service) have to betransmitted in the data element group 3035 - C080 - C059 - 3164 - 3251 - 3207 (Invoicing party: seesection 759a, VAT guidance; Invoice recipient 760 (b)).The delivery place or place of service provision, required by the FDF (Federal Department of Finance), will bestated in the header of the NAD segment. If these are different between one position and the header, then theinformation have to be stated in the detail line NAD "DP".Example:Lieferant = Rechnungssteller:NAD+BY+7612345000183::9++Handels AG:Zentraler Einkauf+Kramgasse 17:Postfach+Huttwil++4950+CH'NAD+SU+7612345000190::9++Lieferant GmbH+Hauptstrasse 37+Oberwil++4104+CH'NAD+DP+7612345002170::9++++Olten'Lieferant ungleich Rechnungssteller:NAD+BY+7612345000183::9++Handels AG:Zentraler Einkauf+Kramgasse 17:Postfach+Huttwil++4950+CH'NAD+SU+7612345000190::9'NAD+II+7612345008011::9++Holding AG+Paradestrasse+Zürich++8051+CH'NAD+DP+7612345002170::9++++Olten'page 18

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG2Status: C Max. occ.: 99 NAD-FII-SG3-SG5SegmentFIINo.: 10 Level: 2Status: B Max. occ.: 5Financial institution informationDescriptionFinancial institution informationDescription of Segment:Description St Format * Example Remarks3035 Party function code qualifier R an..3 * +RB RB = Receiving financial institutionC078 Account holder identification C3194 Account holder identifier R an..35 +994-32777113192 Account holder name C an..35 :LieferantGmbH3192 Account holder name C an..35 :OberwilC088 Institution identification C3433 Institution name code O an..11 +BLKBCH221131 Code list identification code O an..17 * :25 25 = Bank identification3055 Code list responsible agencycodeDescription:Example:FII+RB+994-3277711:NGEISS+KREDBEBB:25:5'D an..3 * :5' 5 = ISO (International Organization forStandardization)17 = S.W.I.F.T.page 19

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG2Status: C Max. occ.: 99 NAD-FII-SG3-SG5GroupSG3Status: C Max. occ.: 9999 RFFSegmentRFFNo.: 11 Level: 2Status: M Max. occ.: 1ReferenceDescriptionReferenceDescription of Segment:Description St Format * Example RemarksC506 Reference M1153 Reference code qualifier M an..3 * +VA VA = VAT registration number1154 Reference identifier R an..70 :1754885' VAT number of renderer of serviceVAT number of recipient of benefitComment of the VAT-Authority:The declaration of the VAT number of theinvoicing party/renderer of service (code II fromNAD) is mandatory (MWSTG Art. 37 Abs. 1 Bst. a).The VAT number of the recipient of benefit ismandatory at exchange and commissionstatement. The VAT number of the renderer ofservice and recipient of benefit is mandatory atcredit note which replace an invoice (Art. 3, Abs. 2ElDI-V).Till end of 2013 you can choose between the old6-digit VAT number or the new VAT UID number.The new UID number will be transmitted with thequalifier "VA". The UID number has to besubmitted in the format CHE999999999.The content of this element is qualified as "CH.MWST" as stated in the "eCH-0097 -Datenstandard Unternehmensidentifikation"Description:The specification of the VAT number with code VA is obligatory for the invoicing party (Code II aus NAD).Note: for Selfbilling or export the VAT number of the recioient is obligatory as well.Example:'Alte' MwSt-Nummer:RFF+VA:1754885'MwSt UID-Nummer:RFF+VA:CHE999999999'page 20

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG2Status: C Max. occ.: 99 NAD-FII-SG3-SG5GroupSG5Status: C Max. occ.: 5 CTA-COMSegmentCTANo.: 12 Level: 2Status: M Max. occ.: 1Contact informationDescriptionContact informationDescription of Segment:Description St Format * Example Remarks3139 Contact function code R an..3 * +IC IC = Information contactC056 Department or employee Odetails3413 Department or employeename codeO an..17 +EK173412 Department or employeenameDescription:Example:CTA+IC+:Andreas Schneider'O an..35:AndreasSchneider'To be used at uncoded content: Name, name ofdepartment etc.page 21

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG2Status: C Max. occ.: 99 NAD-FII-SG3-SG5GroupSG5Status: C Max. occ.: 5 CTA-COMSegmentCOMNo.: 13 Level: 3Status: C Max. occ.: 5Communication contactDescriptionCommunication contactDescription of Segment:Description St Format * Example RemarksC076 Communication contact M3148 Communication addressidentifier3155 Communication addresscode qualifierDescription:Example:COM+0334271217:TE'M an..512 +0334271217M an..3 * :TE' EM = Electronic mailFX = FaxTE = Telephonepage 22

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG7Status: M Max. occ.: 99 CUXSegmentCUXNo.: 19 Level: 1Status: M Max. occ.: 1CurrenciesDescriptionCurrenciesDescription of Segment:Description St Format * Example RemarksC504 Currency details R6347 Currency usage code M an..3 * +2 2 = Reference currencyqualifier6345 Currency identification code R an..3 :CHF6343 Currency type code qualifier R an..3 * :4' 4 = Invoicing currencyInvoice currency (coded)Description:Only one currency can be specified per invoice. This currency has to be specified at this place.Example:CUX+2:CHF:4'page 23

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG8Status: C Max. occ.: 10 PAT-DTM-PCDSegmentPATNo.: 20 Level: 1Status: M Max. occ.: 1Payment terms basisDescriptionPayment terms basisDescription of Segment:Description St Format * Example Remarks4279 Payment terms type codequalifierM an..3 * +1 1 = Basic3 = Fixed date7 = Extended22 = DiscountCode 7 is required for payment form the valuedate on. It's a bilaterally agreed code.The terms of payment (cash discount, discounts)are defined in the header. Individual items can bemarked as 'Not discount permitted' in the detailfield.C110 Payment terms N4277 Payment terms description M an..17 +identifierC112 Terms/time information O2475 Time reference code M an..3 * +5 5 = Date of invoice2009 Terms time relation code O an..3 * :3 3 = After reference2151 Period type code O an..3 * :D D = Day2152 Period count quantity O n..3 :30'Description:Example:PAT+1++5:3:D:30'page 24

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG8Status: C Max. occ.: 10 PAT-DTM-PCDSegmentDTMNo.: 21 Level: 2Status: D Max. occ.: 5Date/time/periodDescriptionDate/time/periodDescription of Segment:Description St Format * Example RemarksC507 Date/time/period M2005 Date or time or period M an..3 * +12 12 = Terms discount due date/timefunction code qualifier13 = Terms net due date2380 Date or time or period value R an..35 :200602090000002379 Date or time or periodformat codeDescription:This segment has to be used for fixed payment terms.Example:12 = Cash discount expiration date13 = due dateC an..3 * :204' 204 = CCYYMMDDHHMMSSpage 25

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG8Status: C Max. occ.: 10 PAT-DTM-PCDSegmentPCDNo.: 22 Level: 2Status: C Max. occ.: 1Percentage detailsDescriptionPercentage detailsDescription of Segment:Description St Format * Example RemarksC501 Percentage details M5245 Percentage type codequalifierM an..3 * +12 7 = Percentage of invoice12 = Discount5482 Percentage R n..10 :2.5' 12 = cash discountDescription:Example:PCD+12:2.5'page 26

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG16Status: B Max. occ.: 9999 ALC-SG20-SG22SegmentALCNo.: 23 Level: 1Status: M Max. occ.: 1Allowance or chargeDescriptionAllowance or chargeDescription of Segment:Description St Format * Example Remarks5463 Allowance or charge code M an..3 * +C A = AllowancequalifierC = ChargeC552 Allowance/chargeCinformation1230 Allowance or chargeC an..35 +identifier4471 Settlement means code C an..3 +1227 Calculation sequence code C an..3 +C214 Special services identification C7161 Special service descriptioncodeR an..3 * +FC' ABL = Packaging surchargeADP = Merchandising *AEN = Guarantee service *DI = Discount *FC = Freight chargeHD = HandlingIN = InsuranceIS = Invoice services *SER = Service charge (EAN Code)VAB = Volume discount *The invoice recipient can use the code, markedwith *, as follow:DI = discountIS = invoice handling agency discountADP = marketing feesAEN = del credereSER = FunktionsentschädigungVAB = group incentivesDescription:Allowance in this segment group are relevant for the invoicing total. On line level the allowance and charges areonly transmitted for costing based purposes.Example:page 27

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG16Status: B Max. occ.: 9999 ALC-SG20-SG22GroupSG20Status: C Max. occ.: 2 MOASegmentMOANo.: 24 Level: 2Status: M Max. occ.: 1Monetary amountDescriptionMonetary amountDescription of Segment:Description St Format * Example RemarksC516 Monetary amount M5025 Monetary amount type code M an..3 * +8 8 = Allowance or charge amountqualifier5004 Monetary amount R n..35 :125' Amounts have to be positivDescription:Example:page 28

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG16Status: B Max. occ.: 9999 ALC-SG20-SG22GroupSG22Status: C Max. occ.: 5 TAX-MOASegmentTAXNo.: 25 Level: 2Status: M Max. occ.: 1Duty/tax/fee detailsDescriptionDuty/tax/fee detailsDescription of Segment:Description St Format * Example Remarks5283 Duty or tax or fee function M an..3 * +7 7 = Taxcode qualifierC241 Duty/tax/fee type C5153 Duty or tax or fee type name O an..3 * +VAT VAT = Value added taxcodeC533 Duty/tax/fee account detail C5289 Duty or tax or fee account M an..6 +code5286 Duty or tax or fee assessment C an..15 +basis valueC243 Duty/tax/fee detail C5279 Duty or tax or fee rate code C an..7 +1131 Code list identification code C an..17 :3055 Code list responsible agency C an..3 :code5278 Duty or tax or fee rate R an..17 :8'Description:Example:page 29

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG16Status: B Max. occ.: 9999 ALC-SG20-SG22GroupSG22Status: C Max. occ.: 5 TAX-MOASegmentMOANo.: 26 Level: 3Status: C Max. occ.: 1Monetary amountDescriptionMonetary amountDescription of Segment:Description St Format * Example RemarksC516 Monetary amount M5025 Monetary amount type codequalifier5004 Monetary amount R n..35 :9.5'Description:Example:M an..3 * +124 124 = Tax amount125 = Taxable amountVAT amount payable = Code 124page 30

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39SegmentLINNo.: 27 Level: 1Status: M Max. occ.: 1Line itemDescriptionLine itemDescription of Segment:Description St Format * Example Remarks1082 Line item identifier R an..6 +11229 Action request/notification C an..3 +description codeC212 Item number identification D7140 Item identifier R an..35 +4000862141404item identificationGTIN7143 Item type identification code R an..3 * :SRV SRV = EAN.UCC Global Trade Item NumberC829 Sub-line information C5495 Sub-line indicator code R an..3 * +1 1 = Sub-line information1082 Line item identifier R an..6 :1'Description:In the INVOIC the GTIN has to be in the LIN segment and the brief descripton of the item in the IMD segment, dueto the VAT requirement for audit.Example:LIN+1++4000862141404:SRV'page 31

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39SegmentPIANo.: 28 Level: 2Status: C Max. occ.: 25Additional product idDescriptionAdditional product idDescription of Segment:Description St Format * Example Remarks4347 Product identifier codequalifierM an..3 * +5 1 = Additional identification5 = Product identificationC212 Item number identification M7140 Item identifier R an..35 +ABC5343PIA only if there is no GTIN (LIN), then incombination with IN or SA7143 Item type identification code R an..3 * :IN' SA = Supplier's item numberIN = Buyer's item numberSUE = GS1 Global Returnable AssetIdentifier, non serialised (GS1 Code)Description:Customized item information may not be requested by the buyer in the VMI process.Example:PIA+5+ABC5343:IN'PIA+1+5412345123095:SRV'In diesem Beispiel wird die GTIN der Konsumenteneinheit übermittelt.page 32

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39SegmentIMDNo.: 29 Level: 2Status: M Max. occ.: 99Item descriptionDescriptionItem descriptionDescription of Segment:Description St Format * Example Remarks7077 Description format code M an..3 * +F C = Code (from industry code list)F = Free-formUsing code F to indicate the item description.Code C can be used for the transmission of purecodes (TU/CU/DU etc.).C272 Item characteristic N7081 Item characteristic code N an..3 +C273 Item description M7009 Item description code M an..17 * +CU CU = Consumer unit (EAN Code)RC = Returnable container (EAN Code)SER = Service (EAN Code)TU = Traded unit (EAN Code)Goods / items or services (coded)Specifying if these are goods (code CU / TU), itemsor services (code SER) is compulsory. In the case ofgoods code CU, RC or TU can be used.rendering of services: SERgoods: CU or TUbundle: RC1131 Code list identification code N an..17 :3055 Code list responsible agencycodeD an..3 * :9 9 = EAN (International ArticleNumbering association)7008 Item description M an..256 :Acqua item descriptionMineralwasser7008 Item description O an..256 :3453 Language name code M an..3 * :DE' Language of item descriptionDE = GermanEN = EnglishFR = FrenchIT = ItalianRM = Rhaeto-RomanceComment of the VAT Authority: The itemdescription (type, purpose and size of the deliveryor service) should be writen in one of the officalAuthority language (CH4 national language) forreasons of proof. Generally english is acceptablepage 33

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutDescription St Format * Example Remarksas well.Description:This segment is used to specify the item description and to indicate whether it is a good or a service.Example:IMD+C++TU::9'IMD+F++:::Corn Crispies:250 gr'page 34

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39SegmentQTYNo.: 30 Level: 2Status: C Max. occ.: 5QuantityDescriptionQuantityDescription of Segment:Description St Format * Example RemarksC186 Quantity details M6063 Quantity type code qualifier M an..3 * +47 46 = Delivered quantity *47 = Invoiced quantity *59 = Number of consumer units in thetraded unit **192 = Free goods quantity* Code 47 has to be transmitted in any case. Code46 is only needed if the invoiced quantity isdifferent to the delivered quantity.For "credit not related to financial adjustments"and "debit note related to financial adjustments"neither " 46 delivered quantity" nor "47 invoicedquantity" are needed.** 59 only used with PIA+SRV, as well as necessaryinformation IMD.6060 Quantity M an..35 :40 effective quantityinvoiced quantity6411 Measurement unit code D an..3 :KGM' Unit of weight for variable product (coded)KGM = kilogramLTR = litreMTR = metreUnit of weightonly for rendering of service or variable productDescription:Example:QTY+47:40:KGM'Beispiel Gratismenge:QTY+46:110' Gelieferte Menge (110 Stück)QTY+47:100' Verrechnete Menge (100 Stück)QTY+192:10' Gratismenge (10 Stück)page 35

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39SegmentALINo.: 31 Level: 2Status: C Max. occ.: 5Additional informationDescriptionAdditional informationDescription of Segment:Description St Format * Example Remarks3239 Country of origin name code N an..3 +9213 Duty regime type code N an..3 +4183 Special condition code R an..3 +15' 15 = Not subject to discountDescription:Example:ALI+++15'page 36

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39SegmentDTMNo.: 32 Level: 2Status: C Max. occ.: 35Date/time/periodDescriptionDate/time/periodDescription of Segment:Description St Format * Example RemarksC507 Date/time/period M2005 Date or time or periodfunction code qualifier2380 Date or time or period value R an..35 :200506240915002379 Date or time or periodformat codeDescription:Angabe des Datums der LieferungExample:DTM+35:20050627091500:204'M an..3 * +35 1 = Service completion date/time,actual35 = Delivery date/time, actual263 = Invoicing periodif each line item has a different delivery date and,or fullfilment of goods and services, then theseinformation have to be indicated on eachposition.Code 263 for rendering servies and monthlychargeDate of deliveryDate of rendering servicesUse for rendering services only:Detailing in periodic billingR an..3 :204' 204 = CCYYMMDDHHMMSS718 = CCYYMMDD-CCYYMMDDUse code 718 on monthly charge (rendering ofservices).page 37

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG27Status: C Max. occ.: 99 MOASegmentMOANo.: 33 Level: 2Status: M Max. occ.: 1Monetary amountDescriptionMonetary amountDescription of Segment:Description St Format * Example RemarksC516 Monetary amount M5025 Monetary amount type code M an..3 * +203 203 = Line item amountqualifier5004 Monetary amount R n..35 :94.80' Amount (Net / net)Description:ATTENTION!: Only the net / net amount will be transmitted (incl. allowance and charges, excluding VAT).Example:MOA+203:580'page 38

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG28Status: C Max. occ.: 10 PATSegmentPATNo.: 34 Level: 2Status: M Max. occ.: 1Payment terms basisDescriptionPayment terms basisDescription of Segment:Description St Format * Example Remarks4279 Payment terms type codequalifierDescription:Example:PAT+5'M an..3 * +5' 5 = Discount not applicableTerms of payment (allowance, discount) aredefined in the header. On line item level,individual items can be marked as 'discount notpermitted).page 39

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG29Status: M Max. occ.: 25 PRISegmentPRINo.: 35 Level: 2Status: M Max. occ.: 1Price detailsDescriptionPrice detailsDescription of Segment:Description St Format * Example RemarksC509 Price information R5125 Price code qualifier M an..3 +AAA Use code AAA for unit price, incl. discount andwithout tax, indication.Preis pro Einheit (codiert)AAA = Calculation netINF = Information5118 Price amount R n..15 :2.37 Price (Amount)The price always refers to the GTIN in the LIN.Always transmit the netprice. For informationpurpose, you can use the ALC segement (SG39) totransmit discount an allowance.It's recommendetd to not to round the unit priceor at least at 6 decimal places.5375 Price type code N an..3 :5387 Price specification code C an..3 * :NTP NTP = Net unit priceRTP = Retail priceNTP may only be used together with C509.5125 =AAARTP may only be used together with C509.5125 =inf5284 Unit price basis value D n..9 :1 This filed may only be used at followingconditions:1. For weight variable product2. If the display of the unit price would requiremore decimal places6411 Measurement unit code D an..3 :KGM' PCE = PieceKGM = kilogramLTR = LitreThis field is only used for variable weight goodsFor piece goods, leave it blank. Therefore thequalifierPCE will not be send.Description:Example:PRI+AAA:2.37::NTP:1:KGM'page 40

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutNettopreis, excl. sämtlicher Gebühren und AbgabenPRI+INF:3.50::RTP:1:KGM'Verkaufspreis (nur zu informellen Zwecken).page 41

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG30Status: C Max. occ.: 10 RFFSegmentRFFNo.: 36 Level: 2Status: M Max. occ.: 1ReferenceDescriptionReferenceDescription of Segment:Description St Format * Example RemarksC506 Reference M1153 Reference code qualifier M an..3 * +ON LI = Line item reference numberON = Order number (buyer)VN = Order number (supplier)1154 Reference identifier R an..70 :83061156 Document line identifier O an..6 :1'Tansmit only ON or VN.The qualifier LI refers to the corresponding linesegment in the ORDERS. The correspondingreferenz has to be transmitted in the header withthe qualifier ON (VN) (see Example).Description:Example:RFF+ON:8306:123'RFF+LI:123'page 42

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG31Status: C Max. occ.: 10 PAC-SG32SegmentPACNo.: 37 Level: 2Status: M Max. occ.: 1PackageDescriptionPackageDescription of Segment:Description St Format * Example Remarks7224 Package quantity C n..8 +10'Description:Example:PAC+10'page 43

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG31Status: C Max. occ.: 10 PAC-SG32GroupSG32Status: C Max. occ.: 10 PCI-GINSegmentPCINo.: 38 Level: 3Status: M Max. occ.: 1Package identificationDescriptionPackage identificationDescription of Segment:Description St Format * Example Remarks4233 Marking instructions code C an..3 * +41G' 41G = Marked with GS1 Global ReturnableAsset Identifier (GS1 Code)Description:Example:PCI+41Gpage 44

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG31Status: C Max. occ.: 10 PAC-SG32GroupSG32Status: C Max. occ.: 10 PCI-GINSegmentGINNo.: 39 Level: 4Status: C Max. occ.: 10Goods identity numberDescriptionGoods identity numberDescription of Segment:Description St Format * Example Remarks7405 Object identification codequalifierC208 Identity number range M7402 Object identifier M an..35 +7610632984734'Description:Example:GIN+DA+7610632984734'M an..3 * +DB DB = GS1 Global Returnable AssetIdentifier, with serial numberpage 45

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG34Status: C Max. occ.: 99 TAX-MOASegmentTAXNo.: 40 Level: 2Status: M Max. occ.: 1Duty/tax/fee detailsDescriptionDuty/tax/fee detailsDescription of Segment:Description St Format * Example Remarks5283 Duty or tax or fee function M an..3 * +7 7 = Taxcode qualifierC241 Duty/tax/fee type D5153 Duty or tax or fee type name O an..3 * +VAT VAT = Value added taxcodeC533 Duty/tax/fee account detail N5289 Duty or tax or fee account M an..6 +code5286 Duty or tax or fee assessment N an..15 +basis valueC243 Duty/tax/fee detail C5279 Duty or tax or fee rate code N an..7 +1131 Code list identification code N an..17 :3055 Code list responsible agency N an..3 :code5278 Duty or tax or fee rate R an..17 :8' VAT rate (Example: 2.4 or 0.0)VAT rate in %Description:Indication of the VAT rate for each item on the invoice.The VAT rate is always transmitted on line level.Example:TAX+7+VAT+++:::7.6'page 46

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG34Status: C Max. occ.: 99 TAX-MOASegmentMOANo.: 41 Level: 3Status: C Max. occ.: 2Monetary amountDescriptionMonetary amountDescription of Segment:Description St Format * Example RemarksC516 Monetary amount M5025 Monetary amount type codequalifier5004 Monetary amount R n..35 :7.20' BetragDescription:Example:MOA+124:7.80'MOA+125:102.60'M an..3 * +124 124 = Tax amount125 = Taxable amountpayable VAT amount = Code 124taxable amount (without VAT) code = 125It is always recommended to use both Qualifier(124 & 125)page 47

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG35Status: B Max. occ.: 99 NADSegmentNADNo.: 43 Level: 2Status: B Max. occ.: 1Name and addressDescriptionName and addressDescription of Segment:Description St Format * Example Remarks3035 Party function code qualifier M an..3 * +DP DP = Delivery partyGLN Format n13Definition of the VAT terms:DP = Place of service provisionC082 Party identification details C3039 Party identifier M an..35 +76123450021941131 Code list identification code C an..17 :3055 Code list responsible agencycodeDescription:Example:NAD+DP+5412345000013::9'R an..3 * :9' 9 = EAN (International ArticleNumbering association)page 48

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG39Status: C Max. occ.: 30 ALC-SG41-SG42SegmentALCNo.: 44 Level: 2Status: M Max. occ.: 1Allowance or chargeDescriptionAllowance or chargeDescription of Segment:Description St Format * Example Remarks5463 Allowance or charge code M an..3 * +A A = AllowancequalifierC = ChargeC552 Allowance/chargeinformationC1230 Allowance or chargeidentifierC an..35+SE-100100In diesem Feld kann die VRG/VOC-Tarif-Nr.übermittelt werden.Dabei ist folgendes Format zu benutzen:SE-xxxxxx für SENS-TarifSW-xxxxxx für SWICO-TarifSL-xxxxxx für SLRS-TarifIB-xxxxxx für INOBAT-TarifSU-xxxxxx für SUISA-TarifBS-xxxxxx für Bioswiss Abgaben4471 Settlement means code C an..3 +1227 Calculation sequence code C an..3 +C214 Special services identification D7161 Special service description R an..3 * +DI' AEP = Copyright fee collection servicescodeAEO = Collection and recycling serviceAEV = Environmental protection serviceDI = DiscountMAC = Minimum order/minimum billingchargeX21 = Special agreement (EAN Code)'DI' nur bei Code 'A' in DE 5463AEO = Abbildung VRGAEV = Abbildung VOCAEP = Abbildung UrheberrechtsabgabenX21 = Abbildung Bio-Suisse AbgabenDescription:In this segment, allowance and charge (ex diesem Segment können zu Informationszwecken die Zu- undAbschläge (exkl. MWSt) übermittelt werden. Die entsprechenden Rabattsätze/Beträge werden jeweils im PCDoder MOA Segment mitgeliefert.Example:ALC+A++++DI'page 49

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutBeispiel VRG Abgabe:ALC+C+SE-000002+++AEO' SENS-Tarif Code 2Beispiel SUISA Gebühr:ALC+C+SU-000033+++AEP' SUISA Gebühr Code 33Beispiel Bio-Suisse Abgabe:ALC+C+BS-000001+++X21' BioKnospe Code 1page 50

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG39Status: C Max. occ.: 30 ALC-SG41-SG42GroupSG41Status: C Max. occ.: 1 PCDSegmentPCDNo.: 45 Level: 3Status: M Max. occ.: 1Percentage detailsDescriptionPercentage detailsDescription of Segment:Description St Format * Example RemarksC501 Percentage details M5245 Percentage type codequalifier5482 Percentage R n..10 :0.75'Description:Example:PCD+1:0.75'M an..3 * +1 1 = Allowance2 = Charge3 = Allowance or chargepage 51

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG26Status: C Max. occ.: 9999999 LIN-PIA-IMD-QTY-ALI-DTM-SG27-SG28-SG29-SG30-SG31-SG34-SG35-SG39GroupSG39Status: C Max. occ.: 30 ALC-SG41-SG42GroupSG42Status: C Max. occ.: 2 MOASegmentMOANo.: 46 Level: 3Status: M Max. occ.: 1Monetary amountDescriptionMonetary amountDescription of Segment:Description St Format * Example RemarksC516 Monetary amount M5025 Monetary amount type code M an..3 * +23 23 = Charge amountqualifier204 = Allowance amount5004 Monetary amount R n..35 :12.20' Beträge müssen immer positiv seinDescription:Example:MOA+23:12.20'page 52

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutSegmentUNSNo.: 47 Level: 0Status: M Max. occ.: 1Section controlDescriptionSection controlDescription of Segment:Description St Format * Example Remarks0081 Section identification Ma1 * +S' S = Detail/summary section separationDescription:Example:UNS+S'page 53

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutSegmentCNTNo.: 48 Level: 1Status: C Max. occ.: 10Control totalDescriptionControl totalDescription of Segment:Description St Format * Example RemarksC270 Control M6069 Control total type code M an..3 * +2 2 = Number of line items in messagequalifier6066 Control total value M n..18 :120'Description:Dieses Segment ist fakultativExample:CNT+2:120'page 54

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG50Status: M Max. occ.: 100 MOA-SG51SegmentMOANo.: 49 Level: 1Status: M Max. occ.: 1Monetary amountDescriptionMonetary amountDescription of Segment:Description St Format * Example RemarksC516 Monetary amount M5025 Monetary amount type codequalifier5004 Monetary amount R n..35 :102'Description:Example:MOA+77:102'M an..3 * +77 77 = Invoice amount79 = Total line items amount86 = Message total monetary amount129 = Total amount subject to paymentdiscount131 = Total charges/allowances176 = Message total duty/tax/fee amountWir empfehlen bei der Summierung desRechnungstotales den Code 77 dem Code 86vorzuziehen, da dieser in Europa gebräuchlich ist.page 55

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG50Status: M Max. occ.: 100 MOA-SG51GroupSG51Status: C Max. occ.: 1 RFFSegmentRFFNo.: 50 Level: 2Status: M Max. occ.: 1ReferenceDescriptionReferenceDescription of Segment:Description St Format * Example RemarksC506 Reference M1153 Reference code qualifier M an..3 * +PQ PQ = Payment referenceAHJ = Payee's reference numberPQ = ESR-ReferenznummerAJH = Gesamte ESR-Nummer inkl.Teilnehmernummer und Sonderzeichen1154 Reference identifier R an..70 :900035196256900000000000003'Description:Example:RFF+PQ:900035196256900000000000003'RFF+AHJ:0100003949753>120000000000234478943216899+010001628>'page 56

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG52Status: C Max. occ.: 10 TAX-MOASegmentTAXNo.: 51 Level: 1Status: M Max. occ.: 1Duty/tax/fee detailsDescriptionDuty/tax/fee detailsDescription of Segment:Description St Format * Example Remarks5283 Duty or tax or fee function M an..3 * +7 7 = Taxcode qualifierC241 Duty/tax/fee type D5153 Duty or tax or fee type name O an..3 * +VAT VAT = Value added taxcodeC533 Duty/tax/fee account detail C5289 Duty or tax or fee account M an..6 +code5286 Duty or tax or fee assessment C an..15 +basis valueC243 Duty/tax/fee detail C5279 Duty or tax or fee rate code C an..7 +1131 Code list identification code C an..17 :3055 Code list responsible agency C an..3 :code5278 Duty or tax or fee rate R an..17 :8 Angabe MwSt Satz, falls verschiedene Sätze in derRechnung vorhanden sind, muss dieseInformation auch mehrfach geliefert werden.MWST Satz (Bsp: 2.4)Steuerbefreite Beträge mit 0 ausweisen5305 Duty or tax or fee category C an..3 +code3446 Party tax identifier O an..20 +CHE999999999?''Description:Angabe des MWST Satzes für die nachfolgenden Totals (Segment MOA) der einzelnen MWST Sätze in derRechnung.Example:TAX+7+VAT+++:::7.6++615569'page 57

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupSG52Status: C Max. occ.: 10 TAX-MOASegmentMOANo.: 52 Level: 2Status: C Max. occ.: 9Monetary amountDescriptionMonetary amountDescription of Segment:Description St Format * Example RemarksC516 Monetary amount M5025 Monetary amount type codequalifierM an..3 * +124 124 = Tax amount / zu zahlender MWSTBetrag125 = Taxable amount / versteuernderBetragzu zahlender MwSt Betrag der Gesamtrechnung)= Code 124zu versteuernder Betrag der Gesamtrechnung(ohne MwSt) = Code 125Es wird empfohlen IMMER beide Qualifier (124 &125) zu benutzen5004 Monetary amount R n..35 :7.20' MWST-Betrag (Summe)Description:Example:MOA+124:94.80'page 58

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutGroupG54; 01; CHStatus: C Max. occ.: 99 USTSegmentUSTNo.: 53 Level: 1Status: M Max. occ.: 1Security trailerDescription Security trailerDescription of Segment:Description:Die SicherheitssegmenteSG1 USHSG1 USASG1/SG2 USCSG1/SG2 USASG54 USTSG54 USRwerden in einem separaten Dokument beschriebenExample:page 59

Ideal Message SwitzerlandINVOIC 4.2.0.Segments LayoutSegmentUNTNo.: 54 Level: 0Status: M Max. occ.: 1Message trailerDescriptionMessage trailerDescription of Segment:Description St Format * Example Remarks0074 Number of segments in a M n..10 +48message0062 Message reference number M an..14 +1'Description:Example:UNT+35+1'page 60

Ideal-Messsage SwitzerlandINVOIC 4.2.0 incl. bilateral agreementsList of changesNo. Description Segments and elements01 15.12.2011/4.0.0: Modification Best Practice Text QTY 30 QTY C186 6063SG26#102 15.12.2011/4.0.0: ALI Segment insersted: CR 11-003 31 ALISG26#103 15.12.2011/4.0.0: Publication of version 4.0.0 1 UNH04 15.05.2012/4.1.0: Deletion of suffix 'MWST' within thedescription of UID number11 RFFSG2#1\SG3#105 15.05.2012/4.1.0: Publication of version 4.1.0 1 UNH06 08.08.2012/4.1.1: Tax rate adapted 4.1.1 25 TAXSG16#1\SG22#107 08.08.2012/4.1.1: Tax rate adapted 4.1.1 40 TAXSG26#1\SG34#108 08.08.2012/4.1.1: Tax rate + UID number adapted 4.1.1 51 TAXSG52#109 08.08.2012/4.1.1: Publication of version 4.1.1 1 UNH10 18.07.2013/4.2.0: CR 12-002 - Qualifier SUE added (EuropeanRTI Guide)11 18.07.2013/4.2.0: CR 12-002 - PAC Segment added (EuropeanRTI Guide)12 18.07.2013/4.2.0: CR 12-002-PCI Segment added (EuropeanRTI Guide)13 18.07.2013/4.2.0: CR 12-002-GIN Segment added (EuropeanRTI Guide)14 18.07.2013/4.2.0: CR 12-002 - Qualifier DB added (EuropeanRTI Guide)28 PIA C212 7143SG26#137 PACSG26#1\SG31#138 PCISG26#1\SG31#1\SG32#139 GINSG26#1\SG31#1\SG32#139 GIN 7405SG26#1\SG31#1\SG32#115 18.07.2013/4.2.0: CR 12-003 - Qualifiers AIZ, CD & DL deleted 7 RFF C506 1153SG1#116 18.07.2013/4.2.0: CR 12-003 - Best practice recommondationadded17 18.07.2013/4.2.0: CR 12-003 - Best practice recommondationadded18 18.07.2013/4.2.0: CR 12-003 - Best practice recommondationadded7 RFF C506 1153SG1#18 DTMSG1#119 18.07.2013/4.2.0: Publication of version 4.2.0 1 UNH30 QTY C186 6063SG26#1page 61

GS1 Schweiz istder Fachverbandfür nachhaltigeWertschöpfungsnetzwerke.GS1 SwitzerlandLänggassstrasse 21CH-3012 BernT +41 58 800 70 00M info@gs1.chwww.gs1.chKompetenzplattform Ganzheitlich denken - Ressourcen schonenKompetenzvermittlung Wissen vermitteln - Kompetenz steigernKollaboration Zusammenarbeit fördern - Wertschöpfung verbessernStandards Standards nutzen - Effizienz erhöhenNachhaltigkeit Ganzheitlich denken - Ressourcen schonen