CalFresh Special Notice 13-02 - HHSA Program Guides

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ReasonablyAnticipatedIncome(continued)If the household chooses, income that is starting or ending mid-yearwill not be averaged over every month of the certification period.Income that the recipient anticipates will begin or end in one of themonths of the upcoming certification period will only be counted in themonths that the income is reasonably anticipated to be received.Note: Conversion of income received weekly or biweekly does notconstitute averaging.BudgetingIncomeExamplesExample 1: Income AveragedA CalWORKs AR/CO AU member receiving CalFresh works at aschool cafeteria from mid-September to mid-June. During the JulyRenewal/Recertification, the client reports that her job ended mid-June.A review of the employment history shows that the client always has abreak in employment during the summer months. Therefore, theworker will clarify if the job with the school will continue the followingSeptember. If the client does expect her job to resume in September,the income she receives from September through June must be addedand divided by 12 in order to come up with an average monthlyincome for the certification period. (e.g., She receives $400 inSeptember and June and $800 from October through May. Theaverage monthly income for the 12-month certification period will be:$7,200 divided by 12 = $600 per month).Example 2: Fluctuating IncomeDuring redetermination/recertification, a CalWORKs AR/CO AUreports and verifies current income of $300 per month, which changes(fluctuates) from month to month. The client reports she may receive$350 one month and $275 another month and there is no way topredict how much she will earn any given month. However, the clientagrees that she typically earns $300 per month.Based on this information the worker will budget $300 per month, forthe certification period since this reflects what can be reasonablyanticipated. The worker will clearly document in Case Comments howthis anticipated income amount has been determined.Reminder: The household may voluntarily report a decrease inincome at any time and the worker would issue a supplement whenappropriate.Continued on next pageCalFresh Special Notice 13-02, Implementation of AR/CO Page 10
BudgetingIncomeExamples(continued)Example 3: New Future IncomeDuring the September redetermination/recertification, a CalWORKsAR/CO AU reports no current income but reasonably anticipates andprovides verification that she will start a new job in November and willreceive $500 per month starting in December and ongoing. In thisinstance, the worker will not average the income. Instead, the workerwill not count the income for September-November and will budget the$500 starting in December (December through September). Theworker will issue timely and adequate notice to decrease benefits inDecember.Example 4: New Income over CalWORKs IRTDuring the February redetermination/recertification, a CalWORKsAR/CO AU reports and verifies that current income is over theCalWORKs IRT, which results in the case being discontinued. Theclient reports and provides verification she will be laid off four monthslater in June. The worker will discontinue CalWORKs and CalFresh atthe end of February with timely and adequate notice because theincome over IRT will last more than one month, issue TransitionalCalFresh the following month, and advise the client to re-apply forCalWORKs in June.Example 5: Conversion FactorA CalWORKs AR/CO AU receiving CalFresh reports and verifies biweeklyearnings of $150 and $250, which is reasonably anticipated tocontinue for the remainder of the certification period. The worker willconvert the bi-weekly income to a monthly amount by adding the twobi-weekly checks, dividing by two, and applying the conversion factor:$150 + $250 = $400. $400/2 = $200. $200 X 2.167 = $433.40.$433.40 will be used as the average monthly income amount in thebudget.Example 6: Unstable IncomeDuring the annual redetermination/recertification, a CalWORKs AR/COAU reports and verifies current weekly income of $150, $200, and $75.The household reports the income varies from month to month andcannot be reasonably anticipated for future months.The worker will obtain additional clarification to determine if there is aminimum amount that the client can anticipate for future months.If unable to establish a minimum amount, the weekly conversionfactor cannot be used.If a minimum amount can be determined, the worker will use theconversion factor (4.33).The worker will document in Case Comments why and how themonthly income amounts were used in the final budget calculation.Continued on next pageCalFresh Special Notice 13-02, Implementation of AR/CO Page 11
Page 1 and 2: March 26, 2013CALFRESH PROGRAM GUID
Page 3 and 4: AR/CO CalFreshHouseholdsCertificati
Page 5 and 6: Action onReportedChanges(continued)
Page 7 and 8: Action onReportedChanges(continued)
Page 9: ReasonablyAnticipatedIncome(continu
Page 13 and 14: Cases Movingbetween AR/COand QR(con
Page 15: ACCESS Impact Please, refer to the

CalFresh Special Notice 13-02 - HHSA Program Guides

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