CalFresh Special Notice 13-02 - HHSA Program Guides

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AR/CO CalFreshHouseholdsReportingRequirements(continued)Additionally, AR/CO CalFresh households are also required to reportthe following changes: Any member of the household who is avoiding or running fromthe law to avoid any felony prosecution, custody or confinementafter conviction, or who is found by a court to be in violation ofprobation or parole; Any household member who is convicted of a disqualifying drugrelatedfelony after August 22, 1996, for the manufacture, sale, ordistribution of a controlled substance(s), or for any activity inconnection with these unlawful acts, or harvesting, cultivating orprocessing marijuana, or involving a minor in the above activities.Change may be reported by telephone, personal contact, or mail usingeither the AR 3, the DFA 377.5, or letter and may be reported by ahousehold member, the household's authorized representative, or anyperson having knowledge of the household's circumstances.Note: Household members/AR’s reporting changes are NOT requiredto use form AR 3 or DFA 377.5.CALWORKs REPORTING REQUIREMENTSCalWORKs AR/CO Assistance Units (AUs) are mandated to reportchanges as set forth in CalWORKs Program Guide (CPG) Section 44-260-D.Action onReportedChangesAR/CO CalFresh households are required to report CalFreshmandatory changes within 10 days from when the change becomesknown. Benefits will be increased or decreased during the certificationperiod based on these changes.When a CalFresh mandatory change is reported, the worker will takeaction for CalFresh, but will consider the change a voluntary report forCalWORKs and will not take action to change the CalWORKs grantunless the new information results in an increase of CalWORKsbenefits. Per AR/CO regulations, the worker will not decrease ordiscontinue the CalWORKs grant/case mid-year unless the change ismandated to be reported for CalWORKs or it is a county-initiatedaction. Refer to CPG Section 44-260-F.CALWORKS VOLUNTARY REPORTSIn some cases, CalWORKs voluntarily reported changes may result inan increase in benefits for one program, while decreasing benefits forthe other program. For example, an increase in CalWORKs couldresult in a decrease in CalFresh benefits.Continued on next pageCalFresh Special Notice 13-02, Implementation of AR/CO Page 4
Action onReportedChanges(continued)The effective date for increases in CalFresh allotments will beno later than the month following the month in which the changeis reported. Refer to Section 63-262.2.CalFresh benefits will be decreased with timely and adequatenotice the month following the date the change was reported.Refer to Section 63-262.3.Example: A CalWORKs AR/CO case receiving CalFresh has aRedetermination/Recertification due in November 2013. In April 2013,the recipient voluntarily reports a $110 increase in earned income,which is not over the CalWORKs IRT.For CalWORKs, the worker may not take any action based onthis voluntary report and must issue a No-Change Notice ofAction (NOA).For CalFresh, the worker will update the budget and decreasebenefits effective the following month with timely notice.CALWORKS INCOME REPORTING THRESHOLD (IRT)CalWORKs recipients subject to AR/CO must report verbally or inwriting within 10 days when their income exceeds the IRT for their AUsize even if the income is received mid-year. A CalWORKs case withincome exceeding the IRT in AR/CO will be discontinued or thebenefits can be decreased the first day of the month following timelyand adequate notice.If CalWORKs benefits are decreased or discontinued due to theCalWORKs IRT, the worker will also act to determine the impact to theCalFresh household benefits. If the CalWORKs AR/CO case isdiscontinued, the worker will discontinue CalFresh and issueTransitional CalFresh benefits in accordance with Section 63-321.Example 1: Decrease in BenefitsAn AR/CO AU receiving CalFresh reports mid-year that the income isover the IRT. The AU anticipates this income will continue andprovides verification.The worker determines the case is still eligible for CalWORKs andCalFresh, but with a decreased benefit amount. Therefore, benefitswill be decreased for the remainder of the AR/CO period effective thefirst of the following month with timely notice. The reduced CalWORKsbenefits will also be used to determine the household’s CalFreshallotment for the following months in accordance with ChangeReporting budgeting rules.Continued on next pageCalFresh Special Notice 13-02, Implementation of AR/CO Page 5
Page 1 and 2: March 26, 2013CALFRESH PROGRAM GUID
Page 3: AR/CO CalFreshHouseholdsCertificati
Page 7 and 8: Action onReportedChanges(continued)
Page 9 and 10: ReasonablyAnticipatedIncome(continu
Page 11 and 12: BudgetingIncomeExamples(continued)E
Page 13 and 14: Cases Movingbetween AR/COand QR(con
Page 15: ACCESS Impact Please, refer to the

CalFresh Special Notice 13-02 - HHSA Program Guides

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