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Internal Communication 2.0 - Formanchuk & Asociados

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<strong>Internal</strong> <strong>Communication</strong> <strong>2.0</strong><br />

A Cultural Challenge<br />

Alejandro <strong>Formanchuk</strong>


<strong>Internal</strong> <strong>Communication</strong> <strong>2.0</strong>: A Cultural Challenge<br />

_______________________________________________________________________________<br />

<strong>Formanchuk</strong>, Alejandro.<br />

Original title: Comunicación interna <strong>2.0</strong>: un desafío cultural. 1ª ed. – Buenos Aires: Edición<br />

<strong>Formanchuk</strong> & <strong>Asociados</strong>, 2010.<br />

© 2010 Alejandro <strong>Formanchuk</strong><br />

The deposit provided for by Act 11723 has been made.<br />

This e-book may be reproduced and circulated by any means provided the authors are<br />

mentioned. You must not make any commercial use of this publication and you must not modify<br />

it in any form. You must give notice to the authors of how you will use the information contained<br />

in this book.<br />

Version 0.1 – November 2010<br />

All the ideas contained in this e-book are under construction. This is the version 0.1 and I really<br />

hope we can enrich this book together. Therefore, it will be a pleasure for us to receive any<br />

comments or ideas to improve this publication. Contact: alejandro@formanchuk.com.ar<br />

If you want to update this text and get more material on organizational communication,<br />

subscribe to this blog: www.formanchuk.com.ar/todosignifica and you can also visit our<br />

corporate site: www.formanchuk.com.ar<br />

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1. Starting to Think and to Rethink<br />

Today many companies use <strong>2.0</strong> tools to manage both their internal and external communications.<br />

Is this a revolutionary practice?<br />

Wait a minute. Don’t answer right now.<br />

Let me tell you that many European monarchies as well as the Vatican and dozens of<br />

ultraconservative political parties around the world use Twitter, Facebook, YouTube, Wordpress<br />

and Flickr.<br />

What’s your opinion now?<br />

First conclusion:<br />

Any organization which is a little bit less formal than the British Crown should dare to be present<br />

in the social media. After all, if a queen or the Pope sign up on Twitter or create a blog, why<br />

should the director of a company be afraid to do so?<br />

Now I pose a new question which is a little bit more challenging:<br />

Why are these traditional institutions ready to use something which is supposedly so innovative?<br />

The answer is simple: because the fact of having “<strong>2.0</strong> tools” doesn’t make them “<strong>2.0</strong><br />

organizations”. To put it in a proverb:<br />

The suit does not make the man.<br />

Therefore, organizations may use social media (that is to say, they may use technology) both for<br />

internal and external communications without having to modify their culture.<br />

Is this of any good? Not so much. Cosmetic changes are only superficial.<br />

Where shall we start, then? By what is central to organizations: their culture.<br />

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2. Organizational Culture <strong>2.0</strong><br />

I want to talk to you about what I know, about my work experience and about what I have found<br />

out (and I find out every day), about rights and wrongs. Companies from Latin America have been<br />

hiring us for years to strengthen their internal communication and to help them to design<br />

“internal communication <strong>2.0</strong>” strategies.<br />

But what does this mean? What do they really want when they ask for “internal communication<br />

<strong>2.0</strong>”? Basically what they want is “technological tools”: they want us to create blogs, to open<br />

Twitter accounts, to design wikis, etc.<br />

I’ll be honest with you. Those are the easiest things to sell.<br />

But those are the things I never sell (or at least I never sell them at the beginning).<br />

Because, to me, the universe <strong>2.0</strong> is the following:<br />

A cultural platform<br />

rather than a collection of technologies in “perpetual beta”<br />

A model which challenges classic ways of significance,<br />

participation and organization<br />

rather than a new harmless tool of communication<br />

One of the most important (and also irreversible?)<br />

decisions which a head of communications may take in a<br />

company<br />

rather than an insignificant decision<br />

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Then, what is my approach?<br />

Culture. Culture. Culture.<br />

First, we analyze the organizational culture and its practices. Second or third, we plan the media<br />

and tools which should be used.<br />

I have a confession to make: I’m not sure if this is what companies want but I think that it is what<br />

they need. And, to be honest, I want to sleep tight every night. I like to offer projects to transform<br />

companies and to add value in the mid and long term. I like sustainable projects.<br />

<strong>Internal</strong> communication <strong>2.0</strong> calls for a culture <strong>2.0</strong>!<br />

Therefore, we should distance ourselves from the “techno-centered” viewpoint focused on the<br />

media. Or maybe:<br />

• Do companies do “internal communication” when they publish an “internal magazine”?<br />

• Do companies have more communications when their magazine has more pages?<br />

• Do companies have a better communication if the magazine is in color instead of in black and<br />

while?<br />

• Do leaders communicate better when they meet more often with their team?<br />

• Do companies update their communications when they use social media?<br />

Let’s use the culture as a “Platform to launch communications”. People express themselves<br />

according to their personality. The same happens with companies, but instead of talking about<br />

personality we use the word culture.<br />

Culture is communication in movement.<br />

I love this phrase!<br />

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CULTURE: FROM 1.0 TO <strong>2.0</strong><br />

1.0 <strong>2.0</strong><br />

Employee Collaborator<br />

<strong>Internal</strong> public Multidimensional actor<br />

Human resource Person<br />

Struggle for power Change of power<br />

Centralize Decentralize<br />

Giant structure Movable units<br />

Competition Cooperation<br />

Information Dialogue<br />

Boss and sobordinates Different collaborators<br />

Linear structure Close-knit structure<br />

Director Facilitator<br />

Focus on hierarchy Focus on talent<br />

Respect gained due to position Admiration gained due to capacity<br />

People are herded People are attracted<br />

Work hard Work better<br />

Bureaucratic conglomerate Non-stop and toll-free highways<br />

Engraved on a stone Written on the sand<br />

Leader knows the most Leader is with those who know the most<br />

Hobbes Rousseau<br />

Keep Create and recreate<br />

Don’t fail Learn from mistakes and try again<br />

Administrators Entrepreneurs<br />

People adapt and repeat tasks People are nonconformists and creative<br />

Always give orders Build alliances<br />

Linear and alphabetic logic Mental maps and images<br />

Yes, Sir! And why?<br />

Obsession with reducing expenses Pasion for creating value<br />

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3. Organizations Here and Now<br />

Culture <strong>2.0</strong> is not futurism. Organizations change. HERE AND NOW.<br />

I would like to tell you a story. One day I was teaching Corporate <strong>Communication</strong> at the<br />

University of Buenos Aires. I was explaining the different media of communications which may be<br />

used in a traditional company. At one point, a student raised his hand and told me that what I<br />

was explaining might not work for his company because:<br />

• He works for a “hybrid company”: two European companies merged<br />

two business units and created a third company.<br />

• The first day he got to work he had to pick up his notebook himself to<br />

start working. Literally, he approached a window, introduced himself, provided his personal<br />

information and got his computer.<br />

• He doesn’t have an office. The company occupies four floors and he can connect his computer<br />

wherever he wants. What’s more: he is encouraged to move constantly to<br />

meet new co-workers.<br />

• His boss works in Brazil and he has never seen him<br />

personally. They contact every day through MSN, Skype, e-mail or phone. But<br />

they have never shaken hands.<br />

• He takes part in many global projects simultaneously. Every project has a<br />

leader. Therefore, perhaps one month he has to report to 4 different people who are spread<br />

all over the world and he has to take part in several virtual teams.<br />

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• 600 people work in the Buenos Aires office. Only 200 have been hired directly by the<br />

company. The rest are employed by human resources companies so they are<br />

outsourced.<br />

• Five people work in his area. His boss, who is in Brazil, is the only person who has been hired<br />

directly by the company. He and his co-workers come from four different human<br />

resources companies.<br />

• 30% of the staff are foreigners. Some of them stay in our country for 3 days and<br />

then leave for other countries, others stay for 3 months, some others stay a little bit longer.<br />

The people get in and out all the time. Some Argentineans also leave and lead projects in<br />

different countries for the whole year, staying in one country per month, on average.<br />

• To counteract the “Babel” effect, the company has decided that absolutely all internal<br />

communications should be written in English. The employees should write their e-<br />

mails in that language even if the recipient is Argentinean. Spanish or the local language is<br />

only allowed for informal communications.<br />

This is not a company of the year 2020. Nor is it located in California or<br />

Tokyo. It is located in Argentina in the year 2010. HERE AND<br />

NOW<br />

It provides a great opportunity to play in speculative scenarios and to practice and to exercise the<br />

brain, which, up to now, is the only organ which can perceive the future.<br />

Now let’s think what it would be like to manage the internal communications in a company of the<br />

present-future where:<br />

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• The people don’t have a fixed office and never meet in the same place.<br />

• They have never seen their boss.<br />

• They report to different leaders who are in different parts of the planet.<br />

• They take part in global teams which are formed and dissolved easily.<br />

• They may lead projects and be in charge of somebody who was his “boss” up to yesterday.<br />

• They have temporary responsibilities and hierarchies.<br />

• They have as many coworkers as projects they are involved in.<br />

• They have 2 kinds of coworkers: those who they see personally and those they have never<br />

seen before.<br />

• They communicate more digitally than personally.<br />

• Meetings are something of an anachronism.<br />

• They don’t collect information because it’s impossible and unintelligent to do so.<br />

• They think that they’ll stay in the company for no more than 18 months.<br />

• They consider themselves “individual companies” which provide services.<br />

Are we talking about futurism?<br />

No. We are talking about HERE AND NOW.<br />

Can we understand this?<br />

This is the point of view of an old man who is 33 (my age at the time I am<br />

writing this book).<br />

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This is me as a child.<br />

First difference: I was fair-haired.<br />

Then my hair turned brown. (My mom’s Italian genes<br />

beat my dad’s Polish genes.) But the differences don’t<br />

end there:<br />

• I was a fan of “Mazinger Z” and I could only get to see it at tea time and on only<br />

one medium: the tv.<br />

• I used to read “Anteojito”, a children’s magazine, which I used as the only source<br />

to do my homework. I used to “cut and paste” literally.<br />

• My mom also used to read “Anteojito” when she was a child.<br />

• I had to pay for all the information I got. Encyclopedias were very expensive.<br />

• My grand-mother used to borrow a neighbor’s phone to make phone calls.<br />

• In 1986 I was given a Commodore 128 computer. At that time, people were<br />

amazed by computers because of their capacity to process data.<br />

• The same year my dad bought a CD player which he used for many years. This<br />

technology lasted for at least 20 years.<br />

• I had only one category of friends: the ones I knew personally.<br />

Teaching is a pleasure but it is also a need. I get in touch with people who are much younger than<br />

I am. I think teaching would be a good exercise for many of the mature men who manage mature<br />

companies in mature economies.<br />

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GOD SAVE THE GREEN!<br />

THE WORLD IS BECOMING A BETA<br />

VERSION!<br />

This means that it is ever more difficult to draw maps. We don’t know the geography and the<br />

coasts are being continuously eroded, filled, changed… The “Lost island” moves constantly. But<br />

we should not let these facts discourage us.<br />

Alvin Toffler, in his brilliant book “Future Shock”, says that “having a faint idea of what to expect<br />

is better than not having an idea at all and, in many cases, extreme accuracy is completely<br />

unnecessary”.<br />

Therefore, what is important is not to get the prediction right but to exercise the<br />

vision.<br />

In particular when you notice that the technological imagination does not work with the<br />

technology as an object but as a main myth which contains it, that is: if we stopped believing in<br />

“<strong>Communication</strong>s” as a value, the Internet would no longer be a communication technology.<br />

Let’s take a look at what “<strong>Internal</strong> <strong>Communication</strong> <strong>2.0</strong>” is and may be.<br />

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4. <strong>Internal</strong> <strong>Communication</strong> <strong>2.0</strong><br />

Culture is communication in movement. I think that communication <strong>2.0</strong> moves following several<br />

of the following paths:<br />

1. Access and availability:<br />

<strong>Internal</strong> communication <strong>2.0</strong> implies that companies provide their staff with a broad<br />

access to information. (I’m tempted to say: EQUAL ACCESS!) Such access makes<br />

a lot of data available. In the past such data was forbidden or reserved to an<br />

exclusive group.<br />

Is this a test of faith? Of course it is! As it implies relying on the people to make<br />

responsible use of such information.<br />

Does it pose many risks? Yes, a lot!<br />

But let’s be honest: although many companies are willing to keep some<br />

information for themselves (their profit-and-loss statement, for example),<br />

nowadays it’s very easy to find whatever you want if you “google” it properly.<br />

The “Maginot line” is as useless as ever.<br />

2. Equality:<br />

Equality. Big word. But what does it mean in terms of communication <strong>2.0</strong>?<br />

Reducing the symmetry between those who can create contents and those who<br />

are only authorized to read and accept contents.<br />

To a certain extent, it reminds me of the “prosumer” concept, which internally<br />

means that the roles of information producers and information consumers are<br />

interchangeable in an organization.<br />

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3. Usability<br />

Improving “usability” is a priority to reduce the limitations arising from the lack of<br />

technical competences. Strong will is not enough. Companies have to provide the<br />

necessary resources for “the reality not to forbid what is permitted by<br />

law”.<br />

4. Involvement:<br />

The people have to pave their own way within the communication monoblock.<br />

They should be encouraged to create, enrich, release, discuss and<br />

reformulate contents.<br />

This calls for the organization to be sensitive to different experiences and<br />

individual representations and to avoid being tempted to reduce them or group<br />

them under only one model of things able to be said o thought.<br />

Then, in practice, you’ll see if the people want or deem it necessary to take<br />

advantage of these spaces to create contents or if they prefer to engage in lurking<br />

and consume information without commenting anything or taking part in the<br />

debate.<br />

Lurking is real. And it may be a symptom of many things, such as the following:<br />

• The people are afraid to give their opinions<br />

• They do not trust in the real reasons behind the change<br />

• They are not interested because they consider the change useless or false<br />

Involvement and trust are two sides of the same coin. Involvement is a learning<br />

process, a test of value. You don’t get involved overnight. And even less when the<br />

previous logic was one of punishment, arrogance, unidirection or order.<br />

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5. Interaction:<br />

<strong>2.0</strong> involves an interactive communication where the staff has the chance to<br />

create, share and take part in contents under a network paradigm and not simply<br />

under an ascending-descending bidirectional paradigm.<br />

That is the reason why an internal communication <strong>2.0</strong> scheme requires a design<br />

which is not focused on strengthening or multiplying the capacity to spread<br />

contents but on maximizing the interaction.<br />

There is a change from broadcasting or a platform to spread contents to the<br />

creation of a public square which encourages decentralized, multidimensional,<br />

multi-hierarchical and free dialogue.<br />

6. Collective Construction and<br />

Collaboration:<br />

We need to accept that good ideas come from anywhere. Yes, especially from the<br />

“bottom” of the pyramid.<br />

<strong>Internal</strong> communication <strong>2.0</strong> adheres to the cooperation in the open<br />

preparation of contents under a “Wiki” model for instance. And this requires<br />

many things. First and foremost, leaders need to validate the fact that certain<br />

contents may be produced by people who are not at the top or in the centre of<br />

the pyramid and that “meritocracy” outweighs formal hierarchy at the time of<br />

validating participations.<br />

The challenge is to organize diversity, to articulate the differences and to get<br />

micro-actions or ideas together before they are dissolved.<br />

The benefit: to strengthen collective intelligence and to change from implied<br />

knowledge to expressed knowledge.<br />

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7. Listening, replying and taking action:<br />

In a <strong>2.0</strong> model, expression is the main value. When companies adhere to this<br />

culture, they minimize the logic “broadcasting” and get ready to listen to the staff<br />

because they are really willing to know what they think. They also take on the<br />

responsibility to reply to whatever is said and, most importantly, to do<br />

something about what they listen to.<br />

A typical counter example: a company creates an internal blog because they are<br />

eager to know what the people think. Everything is fine until criticism arises.<br />

What happens in 90% of the cases?<br />

• They don’t reply<br />

• Those messages are erased<br />

• There’s a witch hunt to find out who wrote those messages<br />

8. Respect and ego reduction:<br />

Good <strong>Communication</strong> is only possible when people respect and value each other.<br />

Ans this is the mantra of communication <strong>2.0</strong>, either internal or external.<br />

Here’s an example:<br />

In a company we suggested that the “Customer Care Manual” should be prepared<br />

by the employees under a Wiki model where everybody could give their ideas and<br />

where the best ideas would be chosen regardless of the author’s formal hierarchy.<br />

We faced a really big challenge (see point 6): get the leaders to accept and believe<br />

that the people who dealt with customers were smart, knew a lot, knew even<br />

more than them (that turned out to be heretic on my part and I was almost<br />

hanged!) and therefore, they were encouraged to do the following:<br />

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• To think together<br />

• To write together<br />

• To decide together<br />

After all, who deals with the customers every day? THEM!<br />

I was inspired by Dan Gillmor, (journalist and author of the classic "We, the<br />

Media") when he said:<br />

“My readers know more than I do, and that’s a good thing”.<br />

Leaders should recite this mantra:<br />

“My employees know more than I do, and that’s a good<br />

thing!”<br />

This is how the story ended: the “Customer Care Manual” turned out to be<br />

excellent, with millions of productive ideas, many more than if it had been written<br />

by a boss or a know-it-all consultant. A blow to the ego? Yes, all the 1.0 leaders’<br />

egos were bruised”. But the CEO, who I know well, told me later: “Ale, so far I<br />

didn’t know that my company was full of so much talent at the base of the<br />

pyramid. Maybe it is time to redesign it. Thanks for showing it to me.”<br />

9. Network and interaction:<br />

A communication <strong>2.0</strong> scheme requires a participating and flat organization, where<br />

the interaction is not affected by classic hierarchies or unidirectional relationships.<br />

Where roles, tasks, borders, leaderships and interchanges are more flexible and<br />

dynamic, where the center and the surrounding areas are contingent, situational<br />

or blurred because of a network of interactions.<br />

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10. Control reduction:<br />

Thanks to all these guidelines the company is ready to “lose” control over what is<br />

said, thought or decided. Opening the game to the model <strong>2.0</strong> means to stop<br />

wondering “how do I control what the staff says?” and start thinking “how do I<br />

take advantage of what the staff says?” (as Manuel Castells put it: “The only<br />

question which does not admit the Internet is how to control what the people<br />

publish”).<br />

• Key concept: Equipotentiality. Potentially everyone has equivalent capacities to<br />

publish information.<br />

• Additional idea: Permeable media.<br />

We should stop using Henry Ford’s phrase: “You can have any color you want as<br />

long it’s black”. Reedited: “You can say anything you want as long as you are<br />

respectful and constructive”.<br />

11. Disintermediation and Horizontality:<br />

The architecture to take part in the universe <strong>2.0</strong> entails a process of<br />

disintermediation in the production and spread of contents. The active role of the<br />

“communication prosumer” requires a space where opinions may be freely<br />

interchanged and debates may held for as long as necessary, always taking care of<br />

basic principles of respect. It is a “peer to peer” interconnection with a<br />

minimum intervention to ease the contact or the creation of the public square.<br />

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INTERNAL COMMUNICATION: FROM 1.0 TO <strong>2.0</strong><br />

1.0 <strong>2.0</strong><br />

Information Dialogue<br />

<strong>Communication</strong> as a product <strong>Communication</strong> as a process<br />

Sender and receiver <strong>Communication</strong> prosumers<br />

Unidirectional communication Peer-to-peer comunication<br />

Descending and ascending paradign Networks<br />

Many affirmations Many consultations<br />

Blah, blah, bla h Listening to people a lot<br />

Data Significance<br />

The power of the megaphone The power of the neurons<br />

Vertical messages Horizontal chats<br />

Information monoblock Live communication networks<br />

A lot of passwords A lot of access<br />

Classified information Public and open information<br />

Maginot Line Google<br />

Reserving information Sharing dialogues<br />

Power of information Power of conversation<br />

Media focused on information spread Media seeking interaction<br />

“Bottle neck” Architecture of participation<br />

Broadcasting logic Decentralized interactions<br />

Information panopticon Public square for communications<br />

Egyptian pyramids Global networks<br />

Hatred of critism Celebration of dissent<br />

Fear of what is heard on the grapevine Celebration of conversation<br />

Big media Great people<br />

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5. Courses of action<br />

If I had to create a tag cloud for this text, the words which would stand out would probably be:<br />

active role – collective construction – sincere listening -<br />

decentralization – open mind and access – architecture of participation<br />

- willingness to talk – fluent interaction – public square - symmetry -<br />

collective intelligence – actors and authors – neuronal layout -<br />

equipotentiality<br />

Now I’d like to share with you some thoughts that cross my mind:<br />

1. It’s not that easy to do internal communication <strong>2.0</strong><br />

Implementing an internal communication <strong>2.0</strong> scheme is a big challenge because it implies<br />

reconfiguring the company culture, practices, powers, dynamics and ways of organization.<br />

Therefore, it’s “dangerous” to do it because it will cause stress and there will be dissidents,<br />

“insiled” (people who feel exiled within the same company), but also adepts.<br />

It’s not easy. Unless we just want to create blogs and wikis and open Twitter accounts.<br />

As Michel Houellebecq put it in his book “Platform”: “Things should be clear: life, as it is, is not<br />

bad. Some of our dreams have come true. We can fly, we can breathe underwater, we have<br />

invented electric appliances and computers. The problem begins with the human body”.<br />

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2. <strong>2.0</strong> is not a univocal or universal destination<br />

Not all the organizations are ready to implement communications <strong>2.0</strong> or must do it. I believe that<br />

you, as a communicator, must solve problems and not add problems. And sometimes if you force<br />

some companies to adopt the paradigm <strong>2.0</strong>, you will give them a box full of unnecessary<br />

difficulties.<br />

3. It’s very hard to create communication <strong>2.0</strong> if the culture is 1.0<br />

Culture is the key. Culture and communication go hand in hand together. If the culture is 1.0,<br />

communicating using a <strong>2.0</strong> model will be false, unproductive or even worse: counterproductive.<br />

What are our culture numbers? Sometimes they are even negative!<br />

4. Companies may be <strong>2.0</strong> without having digital tools <strong>2.0</strong><br />

My favourite conclusion. My most practiced and best implemented idea in companies. Let’s start<br />

by being <strong>2.0</strong> without technology!<br />

Let’s see: Rather that a tool, <strong>2.0</strong> is a culture or an attitude. Therefore, a company can embrace<br />

this paradigm without having to design or create “social media”. For example, I recommend that<br />

companies should reconfigure the classic work meetings under a model <strong>2.0</strong>.<br />

A meeting can be <strong>2.0</strong> because <strong>2.0</strong> implies participation. And the meeting goals are met: to ease<br />

communication, to achieve interaction among participants, to share information instantly, to<br />

create knowledge in a collaborative way, etc. In addition, a meeting has two advantages:<br />

synchronic communication and reduction of “lurking”.<br />

Technologies like Wiki for example can strengthen this attitude and act like an “anabolic steroid”<br />

in an open communication. But a simple meeting can also be <strong>2.0</strong>. And free!<br />

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5. Introducing tools <strong>2.0</strong> may affect the culture<br />

I am always asked what will happen if tools <strong>2.0</strong> are introduced in a “broadcasting culture”. Is it of<br />

any good? I think that it’s better to act first on the culture itself. But in case that’s not possible,<br />

we should keep in mind that structures are both structuring and structured. Structured by the<br />

same practice they structure. That sounds paradoxical, doesn’t it?<br />

Introducing tools <strong>2.0</strong> may then have an impact on the culture because in their NDA they carry a<br />

way of <strong>Communication</strong>s, an implied logic, an energy field. They look harmless or neutral but<br />

they aren’t.<br />

It is like when you want to start working out. First, you “buy the tool”, which is the easiest thing<br />

to do. For example you buy a pair of shoes. Then alter a few days you take a look at your shoes<br />

which are in your bedroom, you take a look again, you think about the 200 dollars you spent and<br />

finally you decide to wear them. The tool encourages you to take action and, if everything turns<br />

out to be fine, your working-out routine may even be long-lasting and sustainable.<br />

Sometimes tools <strong>2.0</strong> may be like these shoes. And they may help you to tell the leader: “If we<br />

already have the blog, the wikis, etc. why don’t we really take advantage?<br />

6. Deciding what kind of social media you need to implement<br />

Let’s suppose we have the culture. We have the practices. Do we want tools? Let’s think which<br />

ones we need because they aren’t the same. For example we can focus on the following:<br />

• Expression: If we want to strengthen and ease the creation of contents on the part of the<br />

staff. We use: Blogs, Twitter, etc.<br />

• Interaction: If we are interested in easing or strengthening the communication among the<br />

company staff, creating communities or forums. We use: Facebook, Linkedin, Friendster,<br />

MySpace, Orkut, Skyrock, Netlog, Hi5, Tuenti, etc.<br />

• Collaboration and education: If we seek to create collaboration and learning, we should<br />

open a space where the staff can cooperate to create contents and ask for help or give<br />

help. We use: Wikis or social bookmarkers such as Delicias o StumbleUpon.<br />

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Other angles I think about are:<br />

• What is the capacity of social media to mediatize contents? What model of<br />

communication, architecture or communication layout do they recommend?<br />

• In what ways do these social media allow or don’t allow the articulation of relationships<br />

between senders-receivers-prosumers? What is the logic?<br />

That is, the mediatization of contents and relationships.<br />

7. There isn’t an IC <strong>2.0</strong> scheme and a regular IC scheme. There is an IC<br />

scheme. Period!<br />

There isn’t a “virtual” world. All is real. And all is mediatized for a reason. This book you’re<br />

reading now is real even though you may be reading it through a “virtual” medium. If I insult you<br />

in the next sentence, you will ask me why and I won’t be able to tell you: “Ah, no, that happened<br />

in the virtual world, don’t get mad at me”. If a company’s image is torn apart on a YouTube video,<br />

their shares will fall in the “real” world and not in the market of “virtual values”. That is, we and<br />

our communications are always “real” and always have consequences. Therefore, there isn’t a<br />

communication scheme <strong>2.0</strong> and a regular or real communication scheme. There’s<br />

communication. Period!<br />

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8. We’re always talking about the same thing<br />

<strong>Internal</strong> communication <strong>2.0</strong> is important because old matters are reanalyzed. Matters which I<br />

consider really important when working on internal communication:<br />

• Models of organization<br />

• Power structures<br />

• Architecture to spread information<br />

• Interaction policies<br />

• Organizational culture<br />

• Ego<br />

We’re talking about the same thing.<br />

We aren’t talking about technologies, we’re talking about models.<br />

About the same models we’ve always talked about.<br />

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9. A bad message is always bad even if it’s published in media <strong>2.0</strong><br />

Mi first e-mail account was mariscal@fsoc.uba.ar and I opened it in 1996. A few months later I<br />

hired the internet service at home (while I surfed on the net I couldn’t use my phone) and that<br />

year I also created my first personal page at “Geocities”, in the category “SouthBeach”. (All this<br />

may seem prehistoric for many people who’re reading this book).<br />

I was really happy with the Internet, I thought it was too good to be true. One day I invited my<br />

grandpa home and I proudly started to show him this new wonder. He looked at me, made a<br />

poker face and told me: “Yes, it’s very nice. But a fool with the Internet is still a fool.”<br />

I didn’t dare to ask him if he was talking about me.<br />

“What internal communication media should I use for my company? What do you think about<br />

starting an internal video channel? Should our CEO have a blog?”<br />

I’m often asked this kind of questions. In companies, at seminars, in my blog. And I use my<br />

grandpa’s anecdote to explain that a bad message is still a bad message even when you give it<br />

through the most innovative, attractive or cool media.<br />

Media should not be chosen. We should separate the media from the strategy.<br />

The use of media <strong>2.0</strong> shouldn’t be a choice.<br />

The use of media <strong>2.0</strong> should be a need arising from the organizational culture<br />

itself and from the strategy.<br />

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10. Technology changes, human don’t.<br />

I love this comic strip. It has a negative side which reminds me of that debate about whether the<br />

world moves forward or not opened by Ernesto Sábato in the book “On Heroes and Tombs”,<br />

when one of the characters says: “Why do you assume that the world has moved forward? Yes, I<br />

understand why. It’s better to kill human creatures with Napalm bombs than with bows and<br />

arrows”.<br />

Hard, isn’t it?<br />

But this thought has something positive: the continuance of certain behaviors, the possibility to<br />

hold on to something while the currents drag you.<br />

Technology changes all the time. All is in perpetual beta. There are so many things to learn and<br />

we have so little time. Many times I feel that whatever I do, I’ll be outdated. That someone will<br />

always come and tell me: “But how come don’t you know this tool, page, software, guru,<br />

platform, etc.?”<br />

I already accepted that this is inevitable.<br />

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But it’s also true that men don’t change so much and that communicators are always addressing<br />

similar matters, common problems, shared emotions.<br />

When we work, we focus on people and not on tools. Our goals are to give long-lasting<br />

messages, to do believable actions, to have trusting conversations, to have welfare and to find<br />

professional and personal fulfillment.<br />

We are still people who communicate with people.<br />

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6. Questions to keep moving forward<br />

In many of my seminars on corporate communication I ask the participants to close their eyes<br />

and imagine the future of our professional discipline. I challenge them to think and debate what<br />

they think internal communication will be like in a couple of years.<br />

To round up, I’d like to share with you some of my favorite questions to think together.<br />

Education: How will we teach communication in the future? How will a communicator be<br />

educated and who will determine such education? What will we have to know, learn, study,<br />

practice and experience?<br />

Political asset: Where will the figure of communicator be in a company? What political asset<br />

will he have? How will he manage to get such political asset? How will he interact with other<br />

areas? What will happen to the hierarchy and to the area where he will work? How will he build<br />

power?<br />

Tools and media: What will be the internal communication tools or the media of the<br />

future? What will happen to the digital universe? What will <strong>2.0</strong> turn into?<br />

Culture: How will the corporate culture be built, shared and passed on? What will the model of<br />

“good employee” and “good leader” be? How will the management climate, culture and sucess<br />

be measured? What will happen to hierarchies? How will the people be promoted? What will be<br />

the values to be communicated?<br />

Planning: What will a communication plan be like? What will it depend on? Will crises become<br />

constant and will they cause ever shorter plans to appear? Will we have to plan with fire<br />

extinguishers in hand? Will we have to make plans, plans B and the opposite plans?<br />

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Interpersonal: What will be the role of interpersonal communications in our society and in<br />

the companies of the future? What will happen to informal communication? Will we hear things<br />

on the grapevine or will we read them on blogs? What will work meetings be like? Will there be<br />

anyone seating face to face withsomeone else? How will we form and strengthen teams? How<br />

will teams be leaded?<br />

Creation and circulation: How will the communication circulate in a company? What will<br />

happen to the ascending, descending and horizontal communication flow? Who will produce<br />

information and who will communicate such information? Will the “Wiki” be extended and will<br />

the knowledge be generated in teams and by anyone? Will the information still be equivalent to<br />

power or will it be the most distributed asset in the world”?<br />

This is the ending I like: with questions.<br />

Let’s go on thinking. Thanks for joining me up to here.<br />

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Support:<br />

Alejandro <strong>Formanchuk</strong>. He was born in Buenos Aires in 1977.<br />

He is a Bachelor in Social <strong>Communication</strong> with an Honors Diploma granted by the<br />

University of Buenos Aires (UBA). He specializes in organizational communication.<br />

He is the President of the Argentinean Association of <strong>Internal</strong> <strong>Communication</strong>. He is<br />

the CEO of <strong>Formanchuk</strong> & <strong>Asociados</strong>, a ccmmunication consulting company. He<br />

leaded projects for more than 250 organizations in Latin America. He teaches at the<br />

UBA and taught in more than 20 universities in the region. He is an international<br />

speaker and has given conferences in Argentina, Bolivia, Chile, Colombia, Ecuador,<br />

Peru and Uruguay. Producer and Host of “Conversaciones TV”, the first on-line show<br />

on corporate communication. He has been a playwright since he was 20 years old. He<br />

loves photography and traveling.<br />

• Web: www.formanchuk.com.ar<br />

• Blog: www.formanchuk.com.ar/todosignifica<br />

• E-mail: alejandro@formanchuk.com.ar<br />

• Twitter: @formanchuk<br />

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