PSO 2800 - Inside Time

PSO 2800 Annexes – Page 22CHAPTER 9 – COMMUNICATIONS9.1 Communications with staff, prisoners and visitors are important in promoting good racerelations and in ensuring that there is appropriate consultation as part of the impactassessment process.9.2 Establishments must have a Race Equality Communication Strategy (which may be part ofthe establishment’s broader communication strategy) that sets out how they willcommunicate and consult with staff, prisoners and visitors. The strategy must be evaluatedand reviewed annually.9.3 The strategy must include arrangements for:Displaying the Race Equality Policy Statement;The race equality element of prisoner induction;The publication of this PSO;Sharing information about the membership and function of the Race Equality Action Team,including the identities and photographs of the REO and the leader of the REAT;Sharing information about the complaints process, including procedures for protectingvictims / complainants;Publication of management information on race equality, including ethnic monitoring data,MQPL data and visitor survey results;Publication of completed Race Equality Impact Assessments;Publication of the establishment Race Equality Action Plan, quarterly reports on progress,and the formal Annual Report;Sharing relevant information with foreign national prisoners;Sharing information about the diversity of faiths and cultures represented in the prisonpopulation and on the chaplaincy team;Ensuring that all information is available in appropriate languages and formats.9.4. The strategy must set out the way in which the establishment will consult with staff,prisoners and visitors over race equality issues, including impact assessments, and inparticular the arrangements for involving black and minority ethnic staff, prisoners andvisitors in such consultation. It may involve measures to equip staff, prisoners and visitorsto understand the issues involved in sufficient depth to be able to contribute meaningfully tothe consultation process.Issue No. 264 issue date 25/09/06