Annual General Meeting 18th May 2009 - Ollerton with Marthall

OLLERTON WITH MARTHALL PARISH COUNCILThe Clerk, P.O. Box 316, Wilmslow, Cheshire. SK9 6UZPhone 0560 251 8958 email theparishclerk@btinternet.comThe minutes of the Annual General Meeting of Ollerton with MarthallParish Council held on 18 th May 2009 at the Village Hall, this meetingfollowed on from the Annual Parish meeting.The meeting started at 7.45.09/100 - It was proposed by Cllr Littler and seconded by Cllr Holmesthat Cllr Sreet should be re-elected as the Chairman of Ollerton withMarthall P.C. This was unanimously agreed.09/101 - Cllr Street agreed to accept the office of Chairman.09/102 - Cllr Holmes wished to stand down as Vice Chairman. CllrStreet expressed his thanks and that of the members to Cllr Holmes forher hard work on behalf of the P.C. It was proposed by Cllr Littler andseconded by Cllr Hawkins that Cllr Weston should be the new ViceChairman of The P.C. This was unanimously agreed.09/103 - Cllr Weston agreed to accept the office of Vice Chairman.09/104 – After consideration it was proposed by Cllr Street andseconded by Cllr Weston that the following list of responsibilities beaccepted. It was unanimously agreed by the members.Airport/Rural TransportCllr Barnes.CHALCCllr’s Holmes & Street.CommunicationsCllr Littler.Community CareCllr’s Barnes & Read.Environment/Campaign for the protection of Rural England/TreeWarden & recycling.Cllr’s Berrisford & Barnes.HighwaysCllr’s Mason & LittlerHomewatch/Rural Watch/Police Forum Cllr’s Mason & LittlerThe Hall at Marthall liaisonCllr’s Brighouse & HawkinsParish Plan/ Village Design Statement & Info pack.Cllr’s Holmes & Hawkins &BrighousePlanningCllr’s Weston, Berrisford &MasonThe Chairman is an ex-officio member of all committees as/whenrequired.

09/105 - Declarations of interest – none received – planning monitorreporting only.09/106 - The minutes of the meeting held on the 16 th March 09were approved and signed.7809/107 - Matters arising.(i) Matters arising – mains leak on Marthall Lane reported to UnitedUtilities ref: No 8000241602. U. U. report that is not a leak from amains pipe but from a supply pipe from within a nearby field.Subsequently U. U. reported that the water was drainage from a nearbyfield and therefore not their responsibility. Cllr’s Mason & Brighousewill ascertain ownership of the field as a first step to rectifying theproblem.(ii) Affordable Housing – Cllr Littler reported that he has had twomeetings with Bob Vass & Peaks & Plains Housing Trust. The basicconcept is for eight affordable houses around a central play area. Thereare three schemes being proposed. All schemes use approximately halfof the existing playing field area. The only difference between theschemes is to the location of the houses. Access and exit would bethrough Oaklands Road. Cllr Holmes proposed that the next step shouldbe that The Peaks & Plains Housing Trust should apply to the planningauthority for change of use. This was supported by the members andCllr Littler agreed to drive this proposal forward.(iii) Ground Works Cheshire – deferred.(iv) Highways – the Clerk reported that there had not been a responseas yet and that it was early days – Cllr Littler proposed that a letter ofprotest be sent to Highways re: the inadequate response to our requestsfor road maintenance. This was unanimously agreed. The Clerk willliaise with Cllr Littler to effect this its complaint to be addressed CllrJamie Macrae, a Bucklow Councillor whose portfolio includes“highways”.(v) Boundary signs – the Ollerton sign in Seven Sisters Road is now inplace but the sign requested for Sandlebridge Lane, just before thebridge, has not yet been erected. It was agreed to finance the cost of 2posts (£175.00) to hold the new sign and to contact Highways to getthis sign erected. The “Cow” signs on the A537 should be replaced by“tractor” signs as previously requested – Clerk to contact Highwaysagain. Cllr Brighouse will examine the possible resiting of the boundarysign on Marthall Lane.09/108 - Committees.(i) Planning update as per monitor distributed at meeting.(ii) MOW Project – Cllr Hawkins reported that funds of £15,000.00are still required, specifically for internal doors that will greatlyimprove the versatility of the Hall and also for the purchase offabrics. The work in progress is attracting some positive comments.There will an open day in July for the residents of all the parishes. Fourof the team driving this project are also Parish Councillor’s they areCllr’s Weston, Hawkins & Brighouse.

(iii) Village Design Statement - the process has beenreinvigorated following a survey of the architectural elements ofbuildings in the Parish. This process has been supervised by Cllr Littlerand former Cllr Davison.09/109 - Reports.(i) Cheshire East – Cluster meeting 23/4/09 at Mobberley ParishRooms. Cllr Street reported that the arrangements for “Cluster “meetings would continue. The new representatives for Cheshire Eastare Cllr’s Walton. Macrae & Knowles. Cheshire East is to have ParishCouncils represented at Local Area Partnership Level. The issue is thatP.C’s are not represented at a Strategic Level. Parishes are lobbyingvia CHALC to change this. The next79Knutsford, Parish Council “cluster “ meeting is on 21/5/09 at the CivicCentre, Toft Road, 7-9PM. Cllr’s Street & Littler to attend.(ii) Manchester Airport Parish Council meeting 5/5/09was attendedby Cllr’s Street & Barnes – a report by Cllr Barnes was given by CllrStreet. The next meeting, in November, will be held in the new ConcordHanger.(iii) CHALC Area meeting 7/5/09 – Cllr Street reported that there isnot much clarity and that Cheshire East is at an evolutionary stage.John Knight has been appointed to head up planning. The next meetingis on Thursday 9 th July- at Plumley Village Hall - Cllr’s Holmes & Littlerto attend.Cllr Hawkins left the meeting.09/110 – Finance.(i) Annual Return for year end 31/3/09 – the Annual Return wasapproved and it was agreed that the return should be signed.(ii) It was agreed that areas of the accounts should be overseen -Cllr’s Street & Weston were nominated for this task.(ii) Bank reconciliation at 18 th May 2009 – distributed to all membersat the meeting.(iii) Cheques totalling £1129.73 were approved and signed.109/111 – Correspondence.(i) Manchester Airport/Parish Council meetings May 09.(ii) Invitation to Bucklow Ward “Cluster Meeting” 23 rd April 09.(iii) Rural Watch updates.(iv) Information Commissioner’s Office – DVD.(v) Cheshire Community Action – Affiliation fees – it was agreed thatthe P.C. should renew the membership - £20.00.(vi) Equality & Human Rights Commission – forthcoming Equality Bill.(vii) Request to support Red Cross week.(viii) Cheshire & Wirral Partnership – NHS – copy of the quarterlymagazine.

(ix) Cheshire Fire & Rescue Service - Final Corporate Plan &Integrated Risk Management Plan – implemented 1/4/09.(x) Notification of European Parliamentary Election on 4 th June 09.(xi) Copy of Tatton Constituency – spring 2009.(xii) Various rural watch updates.(xiii) Cheshire East Spatial Planning – consultation period 27/4 to 1/6.(xiv) CPRE renewal - £29.00 pa.(xv) Cheshire CC Chairman’s farewell.(xvi) “What’s On” May 09(xvii) Knutsford & Parish Cluster meeting on 21/5/09 will now be heldat the Civic Centre, Toft Road, Knutsford, 7-9PM.(xviii) The Boundary Committee – re: Unitary Authority electoral reviewof Cheshire East.(xix) CHALC - May 09 newsletter.(xx) European Election documents to be placed on the notice board.8009/112 – Any Other Business.(i) Community Police” Drop in Clinics” are to take place on amonthly basis in the Village Hall – the first one will be on Thursday 22 ndMay 3.30 -4.30PM – the following clinic will be on 17 th June 2.00 -3.00PM. The clinics will be advertised in the Church/Parish Post and onthe police web site.(ii) It was agreed to renew the membership of Cheshire CommunityAction at a cost of £20.00 pa.(iii) Knutsford British Red Cross Appeal – notice should on thecommunity notice board not on the P.C. Board.(iv) Bus Shelter repairs costing £600.00 were approved.(v) It was agreed to the purchase of a filing cabinet for archivingplanning documents this cabinet will be situated at the home of theChairman Planning.(vi) It was reported Rural watch was working well but Home watchless so.(vii) The Garden Party is to be held on 20/6/09 at Pinfold Stud,Pinfold Lane. Any contributions for the Tombola to Geoff Mason or forthe White Elephant stall to Nancy Hope.09/113 - Next meeting 20 th July 2009.The meeting finished at 9.40PM.

Cheques approvedGL expenses £34.50CHALC affiliation Fee £115.22AS Expenses £21.04CPRE renewal £29.00RW expenses £89.97Elliott Joinery & Maintenance £600.00Village Hall £240.00Total £1129.7381