Tender form for the supply of air compressor spares

The Meham Cooperative Sugar Mills Ltd., Meham (Rohtak)TENDER FORM FOR THE SUPPLYOF AIR COMPRESSOR SPARES(INGERSOLL-RAND MAKE).TENDER FORM–ITECHNICAL BIDName of the party : ---------------------------------------Address : ------------------------------------------------------------------------------------------------------------------------Details of following technical requirements:-a) EMD details worth Rs.---------------------- D.D. No.--------- -Date--------- Bank------------b) Copy of last year balance sheet or IT returnc) Copies of repeated purchase orders fromany two standard Sugar Mills.d) Copies of certificates of satisfactoryperformance from the standard consumers.e) Copy of Sales Tax Registration certificate.f) Mfg. Licence/Registration Certificate No.g) Copy of appointment letter of theauthorized distributor, if applicable.A. Technical EligibilityTenderer should attach copy/copies of :1. Repeat orders of latest supply of its product to atleast two standard SugarMills or any standard heavy industrial organizations where similarmachinery/product are being used during the last three years.2. If repeat orders have not been placed by such Mills, then the supplier mustsubmit the certificate of satisfactory and good performance of itsmachinery/equipments from such standard purchaser organization.3. Committee reserves the right to verify such certificates before finalizing therate contract with any supplier in case of any doubts about his eligibility.4. Tenderers shall submit the following certificates alongwith technical bid.a) Details of EMD.b) Copy of last year balance sheet of IT Return.c) Copies of repeat purchase orders from any two standard Sugar Mills.d) Copies of certificates of satisfactory performance from the standardconsumers.e) Copy of Sales Tax Registration Certificate.f) Mfg. Licence/Registration Certificate No.g) Copy of appointment letter of the authorized distributor, if applicable.B. Specifications of the material are as per Financial BidSignature of Tenderer/Authorised representativeName of the representative:Name of the Tenderer :Address :Contact No.E-Mail

The Meham Cooperative Sugar Mills Ltd., Meham (Rohtak)TENDER FORM FOR THE SUPPLY OF AIR COMPRESSORSPARES (INGERSOLL-RAND MAKE).TENDER FORM–IIFINANCIAL BIDName of the party : ---------------------------------------Address : --------------------------------------------------------------------------------Phone No.---------------------Fax No.---------------------------E-Mail : ---------------------------------------------------------DECLARATIONCertificated that we have gone through the tender documents and I/weaccept all the terms & conditions specified therein unconditionally.Accordingly, I/we submit my/our tendered rates as under:-Name of the item: Detailed specifications & qty. are as per Tender formabove.Sr.No. Particulars Rates1. Basic rate (FOR)2. Excise duty @----------(if applicable for Modvat)3. Cess @-------(if applicable)4. CST/VAT @ ----------5. Service Tax----------(if applicable)6. Total (FOR Sugar Mills)Signature of Tenderer/Authorised representativeName of the representative:Name of the Tenderer :Address :Contact No.E-Mail:

THE MEHAM COOP. SUGAR MILLS LTD., MEHAMDate & time of receipt of tender 4.09..2012Negotiation date 5.09.2012 at 10.00 A.M.Subject:- Tender Form for Air Compressor spares (Ingersoll-Rand).Name & Address of the party:_________________________________________________________________________________________________________________________Ph. No. Mobile No. Fax No.__________________S.No. Item Unit Qty. RateA. Spare parts of 8"x7" Air compressorfor Ingersoll Rand make1 Gasket frame 39550215 Nos 42 Gasket cover Frame 30562243 Nos 43 Screw cap Hex Head 95104147 Nos 124 Elbow Male ⅝" 94425162 Nos 35 Cap. Breather 30557888 Nos 46 Bush Main bearing housing 30557565 Nos 27 Ring Retainer 30576136 IM Nos 58 Flange packing case 97062954 Nos 49 Bolt Hex Head ⅝"x4½" 95104527 Nos 410 Gasket Distance piece 40514507 Nos 411 Gasket cover distance piece 30562664 Nos 212 Gasket copper washer 30756068 Nos 1413 Pin Roll ⅜"x1¾" 95098703 Nos 814 Gasket cylinder 39541990 Nos 415 Gasket frame head 39542113 Nos 416 Gasket head outer 39542121 Nos 417 Air cooler for 8"x7' air compressor No. 118 Air filter 94454675 Nos. 1419 Stop plate 37074721 Nos 820 Guide valve 37020559 IM Nos 821 Dowel pin 1/8"x9/16" 70233101 Nos 1222 Plate seat 37020567 IM Nos 223 Spring and channel 37020609IM Set 624 Washer spring 1/4" 95081873 Nos 3525 Plunger Unloader 30164255 Nos 6

26 O' Ring 95027900 Nos. 1027 Ring piston unloader 30613244 Nos. 10B. Spare parts of 8"x5" Air compressor1 Gasket Cover 5849 C1-I Nos 22 Gasket cover 5856 C1-I Nos 23 Gasket packing case X1561T8 Nos 24 Gasket port plate(FrameNos 2End)X1013T6115 Gasket cylinder 8282 D1P2 Nos 46 Gasket port plate(OuterNos 2-end)X1013T6117 Gasket frame Head 40514507 Nos 28 Gasket cover 8305 D1 Nos 29 Gasket stup box cover 4914 C1 Nos 2C. Spare parts of 9½" x7" Air compressor1 Gasket Head outer 39542139 Nos 42 Screw cap Hex Head 3/8" 95035333 Nos 203 Screw cap Hex Head ½" 95053047 Nos 244 Auxiliary valve(20 PSI) 94465028 Nos 25 Channal and spring 30514624 IM Set 26 O' Ring 95041539 Nos 67 Washer spring 5/16" 95096145 Nos 508 Sight Unit (without thread) 97086243 Nos 6A. Technical EligibilityTenderer should attach copy/copies of :1. Repeat orders of latest supply of its product to atleast two standard Sugar Mills or any standardheavy industrial organizations where similar machinery/product are being used during the lastthree years.2. If repeat orders have not been placed by such Mills, then the supplier must submit thecertificate of satisfactory and good performance of its machinery/equipments from suchstandard purchaser organization.3. Committee reserves the right to verify such certificates before finalizing the rate contractwith any supplier in case of any doubts about his eligibility.4. Tenderers shall submit the following certificates alongwith technical bid.a) Details of EMD.b) Copy of last year balance sheet of IT Return.c) Copies of repeat purchase orders from any two standard Sugar Mills.d) Copies of certificates of satisfactory performance from the standard consumers.e) Copy of Sales Tax Registration Certificate.f) Mfg. Licence/Registration Certificate No.g) Copy of appointment letter of the authorized distributor, if applicable.

B. Specifications of the MaterialAs mentioned above.C. Mode & Schedule of paymenta) Payament: 100% within 7 days after receipt and inspection of material.D. Financial terms & conditionsa) The earnest money of the tenderers will be forfeited to Sugar Mills accout if they withdrawtheir offer/rates or modify the terms & conditions of the tender during the validity of theiroffer. After acceptance of their offer, if any party does not execute the agreement as per terms& conditions of the order, the party shall be delisted/debarred for future dealings and theirearnest money/security amount shall be forfeited.b) Parties are requested to exercise their choice to quote special cash discount for paymentswithin a week of the supply.c) “Supplier shall be entitled to a claim @ 12% p.a. interest if the due payment is delayedbeyond 15 days of the prescribed/agreed time without any prior intimation of validreasons by the Management.d) Price Fall ClauseThe tenderer shall furnish a certificate in their offer that the rates quoted by them are the lowestpossible which they have quoted to any of their consumers during the currency of the contractperiod. However, if they ever feel constrained to quote lower rates to any of their customerduring the said period, they undertake to intimate the same immediately to theSugarfed/particular Sugar Mills and allow the same reduction in rates automatically. If theyviolate this undertaking and the Sugarfed/particular Sugar Mills come to know of suchreduction on their own/through their own resources, then the Sugarfed/its Sugar Mills shall beentitled to recover the double the difference in such rates on the entire quantity purchasealongwith cost and damages from supplier.f) Dispatch Delivery Conditionsi) F.O.R. - Sugar Mills, Mehamii) Packing & Forwarding - Niliii) Delivery period - Within 20 days after receipt of purchase order.g) Taxes & Dutiesi) Rate of VAT/CST : Extra as applicable.ii) Excise duty: Extra as applicable with Modvat.D. General Conditionsi) All the documents to be submitted by the tenderers with their offer should be dulyauthenticated by some responsible authority in case the same are copies of original documents.ii)The tenderer shall furnish a certificate in their offer that the rates quoted by them are the lowestpossible which they have quoted to any of their customers during the currency of the contractperiod. However, if they ever feel constrained to quote lower rates to any of their customerduring the said period, they undertake to intimate the same immediately to the particular sugarmills and allow the same reduction in rates automatically. If they violate this undertaking andthe particular sugar mills comes to know of such reduction on their own/through their ownresources, then the sugar mills shall be entitled to recover, double the difference in such rates.E. PUNITIVE PROVISIONS/LEGAL CONDITIONS5. The supplier will be responsible for any late irregular and non-supply of the material(s) to themills. In that event the Sugar Mills will arrange the material from the market at the risk & costof the supplier and the supplier will be responsible for all the losses suffered by the Mills onthis account.F. SUBMISSION OF TENDERS

6. The tender form shall be in two parts i.e. Technical Bid and Financial Bid. Both bids shall besubmitted in separate covers/envelopes.. Technial Bid will be opened first. Earnest money forRs.------------- in the form of Demand Draft shall be submitted with the Technical Bid. Theproforma for both bids are given in Tender Form-I and Tender Form-II respectively. Sealedtender should reach in this office latest by 4.09.2012 .7. The MD/Management reserves the rights to accept or reject the tender without assigning anyreason.8. The Technical bids will be opened by a committee constituted for the purpose on 4.09.2012and Financial bids will be opened before 5.09.2012 and negotiation will be held on the sameday in the office of the Managing Director, The Meham Coop. Sugar Mills Ltd., Meham.Signature of Tenderer/Authorised representativeName of the representative:Name of the Tenderer :Address :Contact No.E-Mail: