Palmerston North City Council Candidates Information Booklet

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34CONFLICTS OFINTERESTProspective candidates should be aware of the requirements of the Local Authorities(Members’ Interests) Act 1968.Under Section 3 of the Act, elected members may not be concerned or interested incontracts made by the Council when payments made for the contracts entered into during aparticular year exceed $25,000 including GST. That amount may only be exceeded if theCouncil has either obtained the prior approval of the Audit Office or, in specialcircumstances, obtained retrospective approval. When payments exceed $25,000 or anyother approved amount, the elected member concerned is automatically disqualified fromoffice. He or she also commits an offence if he or she continues to act as a member.Under Section 6 of the Act, elected members may not discuss or vote on any matter in whichthey have a pecuniary interest when it is being considered by the Council or a committee.Elected members failing to observe this prohibition commit an offence and can beprosecuted. Conviction leads to disqualification from office.A member of the Council is deemed to be concerned or interested in any contract betweenthe Council and an incorporated company where the extent of the association the member orhis or her spouse has with the company is above a prescribed threshold. That is, themember or spouse, singly or together, own 10% or more of the issue capital of the company,or the member or spouse own any issued capital of the company and either of them is themanaging director or general manager of the company.When a matter is raised at a meeting of the Council or a committee in which a member has apecuniary interest, the member prohibited from voting or discussing the matter must declarethe pecuniary interest. The fact of that disclosure and abstention from discussion and votingon it is also recorded in the minutes. While it is not necessary to withdraw from the meeting,it is good practice to do so.Elected members should also be aware of possible non-pecuniary conflicts of interest whichmay arise from time to time. Examples include predetermination or a closed mind towards amatter before the Council, or outside relationships which may have implications for Councildecision-making.Possible conflicts of interest are outlined in the Council’s Code of Conduct. The code alsorequires elected members to make a general declaration of interest annually, and as soon aspracticable after becoming aware of any new interests. These declarations are available forpublic inspection at any time.Palmerston North City Council Elections 201381
35INAUGURAL MEETINGThe successful candidates will take office on the day after the Electoral Officer gives hisofficial notification of the result of the election. However, no person is permitted to act as amember of the Council before making a declaration. This declaration will be made at theInaugural Meeting.The Inaugural Meeting is proposed to be held at 7.00 pm on Wednesday 30 October 2013.The business to be conducted at that meeting will include:The making and attesting of declarations required of the Mayor and Councillors.Traditionally, this has been a ceremonial occasion.A general explanation of the Local Government Official Information and Meetings Act1987 and other laws affecting elected members.The fixing of the date and time of the first ordinary meeting of the Council, or theadoption of the schedule of ordinary meetings.The election or announcement about the appointment of the Deputy Mayor.The declaration required to be made by the Mayor and Councillors is as follows:Declaration by Mayor and CouncillorsI, AB, declare that I will faithfully and impartially, and according to the best of myskill and judgment, execute and perform, in the best interests of Palmerston NorthCity, the powers, authorities, and duties vested in, or imposed upon, me as Mayor(or as a member) of the Palmerston North City Council by virtue of the LocalGovernment Act 2002, the Local Government Official Information and MeetingsAct 1987, or any other Act.82 Palmerston North City Council Elections 2013
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DMS #869281CONTENTS1 INTRODUCTION .
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1INTRODUCTIONThis booklet outlines
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Please note that this Candidate Inf
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The Palmerston North Constituency o
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4ELECTION TIMETABLE2013 LOCAL AUTHO
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5CANDIDATEQUALIFICATIONS A candidat
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6NOMINATIONSNominations Key Dates:N
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endorsement by any organisation or
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nomination. In particular, the info
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of the candidate profile be in a la
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(ca)(cb)(d)(e)his or her status as
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name of the person or persons for w
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The period for which campaign expen
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Where electoral expenses are incurr
Page 31 and 32: 103B103C103DDonations and contribut
Page 33 and 34: 104 Interpretation:In this subpart
Page 35 and 36: (2) If any election activity relate
Page 37 and 38: (3) A candidate who fails, without
Page 39 and 40: Part BReturn of electoral expensesI
Page 41 and 42: SIGN PARK SITES40 Palmerston North
Page 43 and 44: Signs on the State Highway Road Res
Page 45 and 46: the end of each meeting, there will
Page 47 and 48: Each candidate is given the opportu
Page 49 and 50: - Civic Administration Building, 32
Page 51 and 52: 15SPECIAL VOTINGSpecial Votes are a
Page 53 and 54: 17SCRUTINEERSCandidates may appoint
Page 55 and 56: 18SCRUTINY OF ROLLSThe scrutiny of
Page 57 and 58: 20OFFICIAL COUNT AND RESULTSThe off
Page 59 and 60: Candidates are requested to read th
Page 61 and 62: (d) makes any gift, loan, offer, pr
Page 63 and 64: (3) Every person present at the cou
Page 65 and 66: 22THE COUNCILThe Palmerston North C
Page 67 and 68: Central GovernmentRegional Councils
Page 69 and 70: 25POLITICAL STRUCTUREThe political
Page 71 and 72: 27ACCOUNTABILITYUnder the Local Gov
Page 73 and 74: - Palmerston North City Council und
Page 75 and 76: 29RAISING MATTERS WITH THE COUNCILT
Page 77 and 78: 30MAYORPalmerston North City Counci
Page 79 and 80: 32CODE OF CONDUCTSchedule 7 of the
Page 81: 33REMUNERATION AND EXPENSESThe remu
Page 85 and 86: PRE-ELECTION SEMINARSTime Date Venu
Page 88: PROPOSED POST-ELECTION PROGRAMME201
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Palmerston North City Council Candidates Information Booklet

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