secretariat establishment organisation - Chief Secretary, Haryana

SECRETARIAT ESTA BLISHMENT ORGANISATION(Accounts & Maintenance)As per requirements of circular letter No. 5/4/2002-1AR, dated 30 thSeptember, 2005 from the Financial Commissioner & Principal Secretary to Govt.Haryana, Administrative Reforms Department, the following information in respectof the Secretariat Establishment Organization (Accounts & Maintenance Section) isfurnished under the Right to information Act, 2005: -PARTICULARS FUNCTION AND DUTIES OFTHE ORGANISATION ARE AS UNDER:-Secretariat Establishment Organization (Accounts & MaintenanceSections) consist of five branches namely, Accounts, Accounts & Partition, Cash,Ad.O.-I, and Ad.O.-II.Chief Secretary to Government Haryana is borne on the cadre of IASis the Administrative Secretary of the Accounts & Maintenance Section. For hisassistance, there is one Joint Secretary, One Under Secretary (General), FiveSuperintendents, his/her personal Staff and other non-gazetted staff.FUNCTIONS AND DUTIESThe following subject matters are being dealt with by the five branchesof the Accounts and Maintenance Section:-ACCOUNTS BRANCH1. Pay bills, Arrear bills, leave encashment bill of all gazetted officers,IAS, HCS, HSS and other officers working with SecretariatEstablishment and Rajya Sainik Board.2. Salary of compulsory waiting/Suspension period of IAS and HCSofficers.3. Payment of all contingent/advertisement bills etc.4. Payment of Telephone bills, Mobile bills, Internet Facility billsElectricity and water charges bills.5. Payment of Salary to Contractual Staff of SecretariatEstablishment6. T.A. bills of all gazetted officers, IAS, HCS, HSS cadre and othergazetted officers and all Non-gazetted Staff of Haryana CivilSecretariat.7. Re-imbursement of medical bills of all categories i.e.IAS/HCS/HSS and other gazetted and non-gazetted staff andpensioners, and defending Medical re-imbursement Court Cases.8. LTC bills for all gazetted and Non-gazetted staff.9. Pay bills, T.A. bills, Medical bills of Hon’ble CM, AllMinisters/Chairman, Non-official Members of HBPE & PlanningBoard and others misc. Staff of Planning Board.10. Bills of HBA/Car/Computer/Scooter/Motor –Cycle GPF Advancei.e. refundable/Non-refundable of IAS, HCS, HSS and othergazetted officers.

4. GPF Advances and Final payment of GPF to all non-gazettedemployees & collection of GPF statements of all class-III andClass-IV employees.5. Realization of leave salary and pension contribution of all nongazettedemployees.6. Maintenance of Services books of all non-gazetted employees.7. Preparation of Budget relating to non-gazetted employees.8. Work relating to Sikh Pilgrims Jatha to Pakistan. (All matter ofJatha take up with Govt. of India).9. Reconciliation of Budget with A.G. Haryana.Ad.O. BRANCH (Maintenance Section)1. Cleanliness, Maintenance of water supply & sanitation.2. Booking of Committee Room for meeting.3. Payment of rent of buildings hired by Haryana Civil Secretariat.4. Payment of electricity/water-charges bills of Camp Office ofofficers.5. Payment of entertainment bills.6. Issue of Car Parking Stickers.7. To procure and issue office stationery, furniture and computers etc.as per requisition.8. Allotment of rooms in the Haryana Civil Secretariat main buildingand New Secretariat building.9. Maintenance of Secretariat building.10. Arrangement of flowers.11. Making Name Plates.12. Washing of Towels, Bed-sheets, Sofa Covers etc.13. Issue of Identity cards.14. Issue of Typewriter, Photostat, Fax, Franking Machines etc. andtheir maintenance.15. Correspondence regarding Allotment of Govt. accommodation.16. Issue of NAC to the Departments for hiring of buildings.17. Supply of all items to the officers in Secretariat/New Secretariat.Cash Branch1. Drawing & Disbursement of all the payments related topay/TA/Medical/Advances/ Telephone/Rents and other contingentexpenses being dealt in the Accounts/Accounts Partition and Ad.O.Branches.2. Maintenance of record of POL of all the Secretariat Vehicles.

3. Maintenance of record of CTDs / RDs by deducting from the pay ofofficers / officials of Haryana Civil Secretariat and their deposits.4. Deposit of fee under RTI act of all the State information officers ofthe Haryana Civil Secretariat.FUNCTIONS, POWERS AND DUTIES OF OFFICERSA) Chief Secretary1. To sanction new telephone and mobile connections.2. To sanction journeys beyond the sphere of duty of allAdministrative Secretaries, HCS officers and Officers workingagainst HCS posts.3. Full powers to sanction recurring and non-recurring expenditure.4. Cases relating to pilgrimage to religious places in Pakistan.5. All other cases being dealt by this Section.(B) Joint Secretary to Government Haryana, Secretariat Establishment1. Full Powers to sanction medical claim/reimbursement of allofficers/officials posted in and Pensioners of Haryana Civil Secretariat.2. Allotment of telephones to the eligible officers.3. To countersign the T A bills of Secretary Rajaya Sainik Board,Librarian, HSS officers working against HCS posts except UnderSecretary Planning, whose bills will be countersigned by the JointSecretary Planning and to sanction journey beyond the sphere of dutyof Under Secretaries of HSS Cadre.4. To sanction house building loan and marriage-loan to allofficers/officials of Haryana Civil Sectt. and to write off the outstandingamounts recoverable on a/c of marriage advance and HBL from thefamilies of deceased class-IV Govt. officials.5. Cases relating to sanction of advance for the purchase ofCar/Scooter/Motor cycle/Moped/Computer and Marriage loan, GPFAdvances of to all officers/officials of Haryana Civil Secretariat.6. Cases relating to the payment of honorarium to officers/officials ofHaryana Civil Secretariat after approval form the competent Authority.7. Cases relating to the budget/revised budget estimate/reappropriationorders under the head of the account, 2052 C.S., 2052 F.D., 2052Home, 2070 O.A.S., 2052 S.G.S., 2075 Misc, 2251 S.E.S., 3451S.E.S. 3451 H.Q., and 2013 Council of Ministers.8. To Sanction non-recurring Contingent expenditure POL/diesel & repairof vehicles upto Rs. 50,000/-.9. To Sanction expenditure on services stamps up to Rs. 50,000/-.10. To Sanction contingent expenditure up to Rs.40,000/-.

(C) Under Secretary (General)The following cases are disposed off at the level of Deputy Secretary/UnderSecretary (General) to Govt. Haryana.1. To Sanction claims of Medical charges up to Rs. 15,000/- of allofficers/officials posted in Haryana Civil Secretariat and pensioners.2. Shifting/Replacement of Telephones and payment of Telephone bills.3. Cases relating to sanction of GPF advance to all Non-gazetted staff ofHaryana Civil Secretariat.4. Drawing And disbursing of all Salary/TA/ Medical and contingentcharges including House building loan, Car, Scooter, Cycle advanceComputer advance, Marriage advance, Honorarium, Overtimeallowance and GPF advances in respect of all the staff posted inHaryana Civil Secretariat.5. Payment of Contingent Charges under, the heads 2052 C.S., 2052F.D., 2052 Home, 2070 O.A.S., 2052 S.G.S., 2075 Misc, 2251 S.E.S.,3451 S.E.S. 3451 H.Q. and 2013 Council of Ministers.6. To Sanction Non-recurring /Contingent expenditure for the purchaseof POL/Diesel and repair of vehicles Up to 10,000/-.7. To Sanction contingent expenditure up to Rs. 5000/-.8. Full Powers to make payment of electricity bill of Haryana Civil Sectt.building.9. Cases relating to the settlement of the Audit Objections.10. Cases relating to the finalization of house rent and water charges inrespect of gazetted officers/non-gazetted officials of Haryana Civil Sectt.11. Counter signature in cash books.12. Settlement of GPF account of gazetted Non-gazetted staff of HaryanaCivil Sectt.13. Grant of overtime allowance to Class-IV Servants.III.THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESSINCLUDING CHANNEL OF SUPERVISION AND ACCOUNTABILITY:On receipt of fresh dak/files, through the officers, Circulating Branch or directfrom other Departments, Officers and the general public, in the SecretariatEstablishment Organization (In Accounts and Maintenance section) the sameare diarised by the Receipt Clerk and sent to the dealing assistants of theBranches. The Record Keepers of the concerned Branches, put up the sameto the concerned Assistants and thereafter, the files are routed through theSuperintendents of the repective Branches, Under Secretary (General), JointSecretary (Secretariat Establishment) and finally disposed off by the ChiefSecretary or Chief Minister as per the Standing Order of the Department.

DIRECTORY OF ITS OFFICERS ETC. IS AS UNDER:Designation of the officerTelephone NumbersChief Secretarye-mail cs@ hry.nic.inJoint Secretary, SecretariatEstablishmente-mail jsse@ hry.nic.inUnder Secretary (General)e-mail usgen@ hry.nic.inOfficeResidence0172-2740118 0172-27136130172-2740870 0172-27261770172-2743485 0172-2721194THE MONTHLY REMUNERATION (AS ON 1.4.2008) RECEIVED BY EACHOF ITS OFFICERS AND EMPLOYEES INCLUDING THE SYSTEM OFCOMPENSATION AS PROVIDED IN ITSREGULATIONS:-Sr.No.Name of Officer/employee &DesignationSarv Sh./Smt.1. Dharam Vir, IAS,Chief SecretaryPay Scale(In Rs.)26,000 (fixed) 57,5302. Rajbir Singh, IAS, J.S.S.E 15,100-400- 39,28818,300+500SP3. Tara Chand, U.S. (G) 10,000-325- 23,61713,500+400SP4. Naresh Rajan Mehta,6500-200- 20,653Superintendent (AccountsBranch)10,500+200SP5. Inder Mohan, Superintendent -do- 19,834(Accounts & Partition)6. Suman Raghuwanshi,-do- 20,400Superintendent (Cash Branch)7. Arun Gupta, Ad.O.-I -do- 21,5358. Girdhari Lal, Ad.O.-II 5500-175-9000 18,130+ Rs.150/- SP.9. Dhan Singh, L.O. Telephone. 5500-175-9000 16,51610. Jot Ram Jangra, Assistant -do- 18,21811. Jyoti Bala, Assistant -do- 13,27312. M.C. Gupta, L.O. (Income Tax) -do- 18,44813. Raghubir Singh, Assistant -do- 17,59514. Jang Bahadur, Assistant -do- 12,57815. Shilak Ram, Assistant -do- 14,16916. Randir Singh, Assistant -do- 15,77817. Jai Singh Dabas, Assistant -do- 18,73018. Nirmal Kumari, Assistant -do- 12,57819. Kusum Bala, Assistant -do- 18,73020. Ranbir Singh, Assistant -do- 14,16921. Krishan Kumar, Assistant -do- 14,941Remuneration(In Rs.)

22. Ashwani Kumar, Assistant -do- 18,21823. Rasvinder Singh, Assistant -do- 13,78424. Deepali, Assistant -do- 14,16925. Sunita Rani, Assistant -do- 14,55626. Survir Singh Negi, Assistant -do- 16,43627. Charanjit Kaur, Assistant -do- 14,16928. Raj Pal Singh, Assistant -do- 16,82329. Ishwar Chand, JE -do- 13,33330. Virender Kumar, R.A -do- 13,04431. Vivek Swami, CT. -do- 14,16932. Madan Bakshi, CT-II -do- 13,34933. Rohtash Singh, CT-III -do- 16,18634. Karam Vir, SK. -do- 14,89335. Tokh Raj, 1Ad.O -do- 16,82336. Ravi Dutt. C.T. -do- 17,59537. Bajrang Partap, Clerk 3050-75- 90734590+40SP38. Jai Bhagwan Sharma, Clerk -do- 783339. Sunder Lal, Grover, Clerk -do- 783340. Jai Parkash, Clerk -do- 924341. Ashok Kumar Vyas, Clerk -do- 783342. Balwan Singh, Clerk -do- 986143. Neelam Kumari, Clerk -do- 783344. Ramesh Kumar, Clerk -do- 951745. Geeta Rani, Clerk -do- 10,21246. Shamsher Singh, Clerk -do- 969147. Ram Karan, Record Lifter -do- 849648. Rohtash , Clerk -do- 783349. Anita, Clerk -do- 10,21250. Indu Sharma, Clerk -do- 766151. Sehdev, Clerk -do- 10,31252. Ashok Kumar, Clerk -do- 10,31553. Gulab Singh, Clerk -do- 917654. Jagan Nath, Peon 2550-55- 80942660+30SP55. Mani Ram, Peon -do- 675856. Diwan singh, peon -do- 8300THE BUDGET ALLOCATED TO DEPARTMENT INDICATING THEPARTICULARS ON ALL PLANS, PROPOSED EXPENDITURE AND REPORTSON DISBURSEMENTS MADE:-Since the employees working in this department are borne on the cadre ofthe Haryana Civil Secretariat, no separate budget is allotted to this department.

THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOROBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF LIBRARYOR READING ROOM, MAINTAINED, FOR PUBLIC USE:-The citizens can obtain information from 9.00 A.M. to 5.00 P.M. on allworking days from the respective branches, viz. Account, Account & Partition, Cash,Ad.O - I and Ad.O.-II. in Haryana Civil Secretariat, Chandigarh as under:-1. Account Branch 5 th Floor2. Account & Partition Branch 5 th Floor3. Cash Branch 6 th Floor4. Ad.O-I Branch 5 th Floor5. Ad.O-II Branch 5 th FloorTHE NAME, DESIGNATION AND OTHER PARTICULARS OF THEPUBLIC INFORMATION OFFICER:-Sr. No. Name & Designation Telephone numberoffice/Residenceemailaddress1. Sh. Tara ChandUnder Secretary(General)0172- 27434850172-2721194usgen @hry.nic.inAPPELLATE AUTHORITY1. Sh. Rajbir Singh, IASAppellate0172-2740870jsse@Joint Secretary toAuthorityRax-2549hry.nic.inGovt. Haryana,0172-2726177SecretariatEstablishmentRest of the information can be had from the Haryana Right to InformationRules, 2005 published in Haryana Government Gazette (Extraordinary), dated the28 th October, 2005 vide Haryana Government, Administrative reforms DepartmentNotification No. 5/4/2002-IAR. Dated 30 th September, 2005.