STARRS Board Packet for September 7, 2007, Monthly Board Meeting

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Major Project Status ReportAugust 13, 2007Page 9• May: Hospital Committee Chairs Review and award Bid. Request for funding presentedto EWG Board of Directors at their May EWG AC & EWG BOD meeting. The winningbidder will be notified and a contract signed to begin work on the exercise. Work withEWG on development of contract for winning vendor. At the May STARRS HospitalCommittee Meeting, give a presentation on HRSA grant status & updates.• June/July: Issue contract to winning vendor to start work June 2007. July begin pushout to multiple disciplines to register for the Surge Capacity Table Top Exercise.Registration posted on STARRS training website. Collaborate and begin planning withcontractor per the exercise. Contractor conference call on July 24 th to discuss items perthe contract and progress thus far. St. Louis contractor Meeting on July 30 th and 31 st .Continue to push and announce registration for TTX.• August: Registration is open until Friday, August 17 (or until full). There is a limitedcapacity of 100 participants.• September -December: Follow up with the Hospital Committee. After Action Report onthe Surge Capacity Tabletop exercise shared with Hospital Committee on September 19 thmeeting. Continue working with the Hospital Committee regarding planning for FY07HRSA/ASPR grant.FY06 HRSA EQUIPMENT DELIVERABLESurge Capacity Equipment – Per the grant, “provide to Region C participating hospitalsupgrades and enhancements to personnel protective equipment, isolation, decontamination andother equipment and supplies.” The surge capacity equipment identified for purchase is a cotpackage and radios for decontamination.Cot Package Milestones:• March: STARRS Hospital Committee voted on the purchase of cots for the region. Twohospital committee members volunteered to obtain cot information. Cot information wasdistributed to all Hospital Committee members and requested feedback. The HospitalCommittee Chairs reviewed all information submitted and a final recommendation of aCot Package. The Cot Package consists of 10-Commander type cot with head elevation,rolling storage cot to hold the ten cots and dust cover. As the result of the 2006 storms,cots are a resource that is a gap in Region C.• April: Request to each hospital the acceptance of this Cot Package for their facility. Therequest due by COB April 17 th . Bid specifications for the cot package developed andsubmitted April 19 th for posting on EWG website.
Major Project Status ReportAugust 13, 2007Page 10• May: The cot package closing bid date COB, May 9 th . Hospital Committee Chairsreview the bids and recommend the winning bidder. Submit for approval through MayEWG AC & BOD. EWG AC & BOD approval on May 30, 2007. Requisition for cotssubmitted to EWG on May 30, 2007, for processing through fiscal agent.• June/July: Purchase the cot packages Round 1 and vendor distribution to hospitals.With remaining grant funding purchase more cot packages. Round 2 Cot Package bidspecifications posted to EWG website with a closing date of Monday, June 25 at 10:00am. Round 2 Cot Package bid selection has been made by Hospital Committee co-chairs.The EWG AC and BOD approval completed on July 25, 2007.• July/August: Follow up with hospitals on equipment deliveries for Round 1 of cotpackages and request completion of STARRS inventory forms. EWG fiscal departmentsubmit invoices to Mo DHSS for reimbursement.FY05 HRSA Update: FY05 funds purchased throat microphones for decontamination purposesfor the 46 hospitals in the HRSA region. FY2006 funds are available to purchase Motorola XTSVHF frequency radios for each of these hospitals. This will establish a cache of radios for eachhospital for on-site use for decon and emergency usage. The channels programmed in each radiowill feature the Missouri State, region hospitals and EMS frequencies. This interoperabilityfrequency does not require a license for those hospitals that currently do not have a license orradio. A Memoranda of Understanding provided by the State for the interoperability frequencywill be signed by all participating hospitals receiving these HRSA radios.Radios for Decontamination Milestones:• March: STARRS was notified of the lack of radio capability for hospitals to use fordecon in the region per FY05 equipment purchases. In FY05 HRSA grant funding, throatmicrophones with push-to-talk and XTS Motorola adapter for hospital decontaminationteams were purchased. To close this gap a purchase of 138 XTS Motorola radios isneeded.• April: STARRS Hospital Committee Chairs recommended the purchases of radios for thehospitals. Coordination between Hospital Committee Chairs and St. Louis Electronics toanswer questions per the purchase for hospitals.• May: Hospital Committee Chairs and St. Louis Electronics meet to discuss questions perthe radios. The Hospital Committee Chairs advise to move forward on the purchase.STARRS request frequencies from hospitals to provide to vendor for programming. EWGAC & BOD approval on May 30, 2007.
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STARRS Board Packet for September 7, 2007, Monthly Board Meeting

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