COMPENSATION A Guide for New Brunswick ... - WorkSafeNB

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Premium Calculation cont’dAny FORM 100 receivED after FEBRUARy 28 will be subjECT to a minimum penaltyOF 5% of the total premium for that yEAR.What happens if I underestimate my earnings?Underestimating your current year’s assessable earningswill result in a 12% penalty, if the actual total assessableearnings for all your workers is 25% greater than theestimate filed.What happens if my business grows over theyear, and results in underestimated earnings?If your business grows over the course of the current year,and the total assessable earnings for all your workersis 25% greater than the estimate filed, you have untilNovember 30 to report the increase to WorkSafeNBwithout penalty.Should I pro-rate my workers’ earnings?No. You should calculate your workers’ assessableearnings individually.Can I report my actual earnings monthly,rather than estimating them for the entireyear?Yes. WorkSafeNB has developed an alternative reportingmethod called the Monthly Assessments on Actual Payroll(MAAP) Program. The MAAP Program allows employers touse an online tool, accessible by username and passwordon WorkSafeNB’s website (www.worksafenb.ca),to report actual monthly payroll amounts, and thenautomatically pay a monthly premium using preauthorizedelectronic funds transfer.How does the Monthly Assessments on ActualPayroll (MAAP) Program work?• The employer files an electronic statement of theiractual payroll by the 15th of the following month.• WorkSafeNB returns a statement of account to theemployer.• The employer has three business days to review andverify the statement.• The assessed amount is deducted from the bankaccount of the employer’s choice.How do I access MAAP?Only employers whose account is in good standing canparticipate in the MAAP program. Participation wouldbegin at the start of the year, or at the start of operationfor newly registered employers. Annually assessedemployers usually cannot switch mid-year.To be eligible to participate in the MAAP Program, youmust have access to the Internet.To learn more about the MAAP program, or to requestpassword access to the website, please contactAssessment Services.23
Premium Calculation cont’dPAYROLL AUDITSWhat is a payroll audit?Payroll audits ensure the correct classification of anemployer and the accuracy of the payroll and contractorinformation reported. Under the WC Act, payroll andcontractor records must be made available to WorkSafeNBemployer services representatives upon request for auditpurposes.How long am I required to keep payrollinformation?Employers must keep five years of payroll and contractorinformation, not including the year in progress. Theemployer does not need WorkSafeNB’s permission todispose of any records which are outside the five-yearretention period, but it is the employer’s responsibility toensure that disposing of these records does not constitutea contravention of any other provincial or federallegislation, regulation or policy.PREMIUM CalCulatioN_aNd_paymeNTYou will receive an Assessment Notice advising you ofthe amount due once WorkSafeNB has processed yourForm 100. In the fall of each year, employers will receivea notification of their assessment rate for the followingyear.What are the payment options for annuallyassessed employers?Assessments may be paid by cash, cheque or money orderby mail or in person at any SNB or WorkSafeNB office,using one of the following two options:Option AThe total amount noted on your assessment notice(s) plusany carry forward balance may be paid in full within 30days of the billing date of the assessment notice, or March31, whichever date is later. Interest will not be leviedon the total assessment notice(s) if the full payment isreceived by this date.Option BThe total amount noted on your assessment notice(s) pluscarry forward balance might be paid in two installments:• 100% of last year’s adjustments and carry forwardbalance plus 50% of this year’s assessment is duewithin 30 days of the billing date or March 31,whichever date is latest.• The remaining 50% of this year’s assessment balance(plus accumulated interest) is due no later thanAugust 31 of the current year.Note: Interest will be levied monthly on the unpaidoutstanding amount, based on the applicable interestrate at that time.EMPLOyERS must keep five yEARS of payROLL andCONTRACTOR information, not including theyEAR in progress.If your first payment is not received in time, the fullbalance will become due and payable. If that happens,WorkSafeNB will immediately take appropriate action tocollect the full outstanding balance.Note: If an employer has ceased operations or has notrenewed an application for voluntary coverage, fullpayment is due upon receipt of the assessment notice andOption B is not available.How are payments made using the MAAPProgram?Employers who use the MAAP Program will have theirmonthly assessment amounts automatically deductedfrom the bank account of their choice, using a preauthorizedelectronic funds transfer. Monthly cheques arenot allowed.Employers who pay their premiums using the MAAPprogram will benefit from improved cash flow.24
Page 2 and 3: Table of ContentsWorkSafeNB________
Page 4 and 5: JoB_Site HealtH_and Safety ________
Page 6 and 7: WorkSafeNBWhat iS_WorkSafeNB?WorkSa
Page 8: WorkSafeNB’s responsibility is to
Page 11 and 12: DEFINITION OF AN “EMPLOYER”Unde
Page 14 and 15: Coverage and Reporting cont’dWhat
Page 16 and 17: Coverage and Reporting cont’dWork
Page 18 and 19: Registering cont’d✱New emPLoyeR
Page 20 and 21: Premium CalculationMany factors det
Page 22 and 23: Premium Calculation cont’dINSTEAD
Page 24 and 25: Premium Calculation cont’dManagem
Page 26 and 27: Premium Calculation cont’dWhat ar
Page 30 and 31: Job Site Health and SafetyHEALTH AN
Page 32 and 33: Job Site Health and Safety cont’d
Page 34 and 35: In Case of Accident cont’dImmedia
Page 36 and 37: In Case of Accident cont’dPost-aC
Page 38 and 39: Compensation and RehabilitationBene
Page 40 and 41: Compensation and Rehabilitation con
Page 42 and 43: Appeals cont’dTHE APPEALS TRIBUNA
Page 44 and 45: Employer AdvocatesRespoNSibilities

COMPENSATION A Guide for New Brunswick ... - WorkSafeNB

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