OFFICE OF THEADMINISTRATORThe Office of the Administrator (OAD) executes and administers the policies and guidelinesapproved by the Board of Trustees, and is responsible for the corporate performance. The OAD iscomposed of the following offices: Management Services Office (MSO), Internal Control Office (ICO),the Legal Department, and the Public Affairs Department (PAD).Management Services OfficeAssisting Management in setting the overall direction of the agency and in providing timely andaccurate information is the function of the Management Services Office (MSO), which is composed of threedivisions namely: (a) Corporate Planning Division, (b) Management Information Systems Division (MISD),and (c) Network Facilities Management Division.The MSO, as representative of <strong>LWUA</strong>,continued to participate in various water supplysector initiatives and programs geared towardsaddressing effectively and efficiently the water needsof the country. In <strong>2009</strong>, the MSO Manager servedas member of the Inter-Agency Steering Committeeon the Philippine Water Supply Sector AssessmentProgram which has the following objectives: (a)institute an effective and reliable sector monitoringprocess based on coherent and integrated baselineand standardized measurements; and (b) harmonizeinformation collection and sharing among policymakers, service providers, planners and the publicfrom the local and national level all linked towardsan actual performance monitoring and assessmentmechanism. Moreover, he participated in thefollowing task forces on water and sanitation: (a) TaskForce on Institutional Strengthening for Water Supplyand Sanitation; (b) Capacity DevelopmentFramework for Water Supply and Sanitation; and (c)Task Force on Financing and InfrastructureInvestment.In <strong>2009</strong>, the Corplan Division articulated<strong>LWUA</strong>’s <strong>2009</strong> corporate thrust including theobjectives, priorities and targets, given the Board/Management’s aspirations for the corporation. Thiswas approved as part of the <strong>2009</strong> CorporateOperating Budget. Thereafter, Corplan prepared/consolidated the <strong>2009</strong>’s Workplan detailing theagency’s quarterly project implementation schedule.By year-end, it also completed the draft of the 2010corporate objectives/priorities/targets. It likewise66Local Water Utilities Administration
<strong>Annual</strong> <strong>Report</strong> <strong>2009</strong>performed the task of monitoring the agency’sperformance by preparing periodic assessmentreports for top management’s use. In <strong>2009</strong>, it playedan important role in monitoring the agency’sachievements in terms of attaining the goal of thenational government in providing water for the entirecountry by 2010. In line with this, it prepared/submitted reports to oversight agencies e.g. thePresidential Management Staff and the OversightCommittee (Congress). As part also of its monitoringfunction, the unit continued with the yearlyassessment of WDs’ performance thru thepreparation of annual WD Industry Average andmaintenance of WD Data Bank. It also conducted aspecial research on the remaining number of cities/municipalities without WDs nationwide.Likewise, it handled the preparation/submission of the following reports being requiredby external agencies e.g. (a) accomplishment reportsand other budgetary forms to DBM, (b) Quarterly IMFTable to DOF, (c) long-term financial projections toDOF, (d) medium-term project investment programor the Comprehensive and Integrated InfrastructureProgram (CIIP) to NEDA, (e) regionalaccomplishment reports to RDCs, (f) WD data toNSCB, and (g) annual performance evaluation reportto the General Government Administration Office(GGAO), Office of the President. In addition, the unithandled the following special assignments in <strong>2009</strong>:(a) coordinated submission of questionnaire oncorporate governance required by the Institute ofCorporate Directors, (b) acted as secretariat to the<strong>LWUA</strong>-WD Coordinating Panel, and (c) participatedin the Gender and Development (GAD) conferences/workshops including those for pilot WDs, sponsoredby the <strong>LWUA</strong> Focal Point on GAD. Moreover, itcontinued to render assistance to various consultinggroups/researchers.In support of the various programs/projects being implemented by water sectoragencies, it participated and became an activemember of the Technical Assessment Team (TAT)of the Philippine Water Supply Sector AssessmentProgram. It was also involved in the workshop onCommunicating the MDGF 1919: Enhancing theAccess to and Provision of Water Services with theActive Participation of the Poor, and NSCB’sworkshop on National Accounts.Meanwhile, the ManagementInformation Systems Division (MISD), as memberof the ISSP Usability Assessment Task Force whoseproject ended in December 2008 with topmanagement’s directive “to continue working with theconsultants,” geared up for action in <strong>2009</strong> for itspivotal role in the ensuing ISSP Completion andRectification Project with the NJS/CEST Consultantsengaging the services of an outsourced DevelopmentTeam (DT). Side-by-side they have committed’ tocomplete the remaining works of the ManagementConsulting Services portion of the PCWSP V throughthe delivery of the fully operational 15 ApplicationSystems (AS) working as one integrated <strong>LWUA</strong>Information System, with NJS/CEST, Inc.acknowledging and assuring that the Project’scompletion will be without cost and to <strong>LWUA</strong>’ssatisfaction. Being Task Force Members and/orSystem Integrators, as well as DT Counterparts, theentire MISD Staff concerted their efforts incoordinating with NJS/CEST Consultants’Development Team and Application System (AS)Owners / Users re: work schedule and system owner/ user attendance and participation in scheduledactivities. They got involved in attending andmonitoring such activities as: systems familiarizationand orientation; module testing; application testing,and; system-by-system / partial integration testingof some but not all of the 15 AS. In addition, MISDprepared and processed several ISSP-relatedcommunications / comments in response to theConsultants’ letters and requests from theConsultant-contracted DT, including notices ofmeetings and scheduled activities.For its share in the promotion of <strong>LWUA</strong>effectiveness and efficiency through the developmentand maintenance of computerized systems, MISD’s<strong>2009</strong> automation activities centered on the following:(a) completion of a program linking the ATMLandbank System to the existing <strong>LWUA</strong> PayrollSystem; (b) on-going investigation and analysis ofthe Personnel Budget System; (c) automatedpreparation of miscellaneous reports, such asPersonnel Budget, Personnel Salary Adjustments,and Special Payroll Accounts Information, amongothers; (d) completion of Gender and Development(GAD) System; (e) Water District Deposit PortfolioSystem (WDDPS) data monitoring and monthlyproduction of five (5) different reports; (f) userassistance in data management and generation ofvarious Fixed Assets System (FAS) and MedicinesInventory Control System (MICS) reports, and; (g)Payroll System maintenance and production / printingof registers and validation reports for ATM purposes,each for both purposes, as follows: 48 MonthlyPayrolls; 12 reports each of Allowance, COLA, andB-Day Payrolls, eight Special and four GroceryPayrolls, and; production / printing of 24 Remittance<strong>Report</strong>s each for PROFUND and LECC, and 12Liquidation <strong>Report</strong>s.To ensure conformance to / compliancewith existing office policies and procedures, mostlyinvolving research of related topics and at times draftrevisions, MISD reviewed a total of 152 proposedOffice Orders and prepared corresponding Briefs /Memos for the Acting Administrator / OriginatingUnits, covering varied subjects as: (a) creation ofand/or representation / participation to committees,action groups, tournaments, etc.; (b) personneldesignations/assignments / reassignments / details;(c) attendance / participation to various trainingcourses / seminars / workshops / forums / congress/ conventions, and; (d) other miscellaneous matters.Moreover, MISD undertook review/evaluation, and/or conduct of studies in response to managementinstructions and/or other units’ requests/ queries,involving coordination with concerned units gearedtowards the development / creation of new /7
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