GUIDANCE ON THE MAINTENANCE OF PERSONAL FILES

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Table of ContentsPage NoPolicy Reference Information 21. Introduction 32. New Files 33. Location of Personal Files 34. Access to Personal Files 35. Occasions when the Personal File will be forwarded toHuman Resources Department 46. Transfer of Files 47. Leaver Files 48. Maintenance of Personal Files 49. References 510. Multi Post Holders Within Same Organisation 511. Data Protection Act 512. Appendix A 6Guidance of the Maintenance of Personal Files – Version 1 Page 1 of 6
Policy Reference InformationPolicy Reference Number: HR 032Version Number: 1Status:Committee/GroupResponsible:Author/Lead:ApprovedHuman ResourcesKam KotechaImplementation Date: May 2004Links to otherpolicies/documents:Records Management PolicyGuidance on Employee Access to Personal RecordsDate of Last Review: September 2008Date of Next FormalReview:September 2011Guidance of the Maintenance of Personal Files – Version 1 Page 2 of 6
Page 1: GUIDANCE ON THEMAINTENANCEOF PERSON
Page 5 and 6: 5. Occasions when the Personal file
Page 7: 12. Appendix ATo:From:Date sent:NHS

GUIDANCE ON THE MAINTENANCE OF PERSONAL FILES

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