Audit - City and County of Denver

Product Manufacturer” while the City uses “MIP” and “Optional Premises” versus“OPC”.• The two databases also note business names differently. For example, the statedataset contains business trade names or “doing business as” names in additionto the licensee name (which primarily indicates the formal business name)whereas the City’s database only contains the formal business name.Additionally, the City’s version of the formal business name may or may notmatch the formal business name contained in the state database for the sameMM business.Auditors compared the data from the City and the state databases based on thebusiness street address, which was the only data field between the two datasets thatcould be matched. Using the business street address field, some street addresses exactlymatched between both datasets while others only qualified as possible matches.Additionally, a number of addresses existed in one dataset but not in the other. 32 Table 4shows the numbers of MM business data in one dataset with an exact match or nomatch in the other dataset.Table 4Results of State and City Data Match Based on Street AddressesNumber of State MM BusinessRecords with MatchingAddress in City Data 606Number of City MM BusinessRecords with MatchingAddress in State Data 590Number of State MMBusiness Records with NoMatching Address in CityData 65Number of City MMBusiness Records with NoMatching Address in StateData 134Without further research, the numbers resulting from our analysis indicate that a numberof businesses had records with both jurisdictions and some had registered with only onejurisdiction and not the other. The audit team will share the results of the analysis with theDepartment. However, the Department should conduct additional data analysis andresearch to identify complete matches and differences between the two datasets.Specifically, for the cases where the City data has exact matching addresses in the statedata, the Department should perform data analysis and research to answer manyadditional questions including, but not limited to, three situations.• The Department should analyze the data for business type to determine whetherthe exactly matched addresses are the same type of MM business with both theCity and state. For example, if a street address in the state data corresponds withan MM center the matching address in the City’s data should also be a center.32 Based on this matching method, exact match only occurs when the spelling of street name and street type are consistent inboth datasets. For example if the street name is misspelled in one dataset, no match is found. However, a street address as 244Main Street in one dataset is shown as a partial or potential match with 244 Main, or 244 Main Ave.P a g e 27Office of the Auditor