26 March 2013 - Nillumbik Shire Council

Ordinary Meeting of Councilto be held at the Civic Centre, Civic Drive, Greensboroughon Tuesday 26 March 2013 commencing at 7pm.AgendaStuart BurdackChief Executive OfficerThursday 21 March 2013Civic Drive GreensboroughPO Box 476 Greensborough 3088Telephone 9433 3111Facsimile 9433 3777Website www.nillumbik.vic.gov.auEmail nillumbik@nillumbik.vic.gov.au

Ordinary Meeting of Council seating planCr Michael YoungEDENDALE WARDCr Helen ColemanWINGROVE WARDCr Anika Van HulsenBUNJIL WARDCr Ken KingSUGARLOAF WARDCr Meralyn KleinBLUE LAKE WARDCr Bronnie HattamSWIPERS GULLY WARDStuart BurdackChief Executive OfficerCr Peter Perkins(Mayor)ELLIS WARDVisitors in the gallery at Council meetings are: Welcome to copies of the reports which will be considered by the Council at the meeting. These are onthe table in the foyer.Welcome to the tea, coffee and water provided in the foyer.Requested to observe Council deliberations quietly in order for Council meetings to run smoothly.Advised that the meeting’s proceedings will be recorded.

ContentsOrdinary Meeting of Council agenda 26 March 2013Nillumbik Shire CouncilContentsWelcome 11. Reconciliation statement 12. Prayer and good governance pledge 13. Apologies 14. Presentations 15. Confirmation of minutes 16. Disclosure of conflicts of interest 17. Petitions 28. Questions from the gallery 29. Reports of Advisory Committees 3AC.005/13 Living & Learning Nillumbik Commitee meeting 3AC.006/13 Art Acquisition Advisory Committee 6AC.007/13 Hurstbridge Family Centre Project Advisory and Stakeholder Group 9AC.008/13 Recreational Trails Advisory Committee 1210. Reports of Special Committees 1911. Officers' Reports 20OCM.029/13Submission to Metropolitan Planning Strategy 2012 DiscussionPaper 20OCM.030/13 Nillumbik Brand and Marketing Plan 49OCM.031/13 Nillumbik Community Fund - panel appointment and grants opening 72OCM.032/13 Memorials Advisory Committee 77OCM.033/13 General Valuation 2014 83OCM.034/13 Environment and Planning Department monthly activity report 85OCM.035/13 Assemblies of Council report 11912. Sealing Schedule 12613. Notices of Motion 12614. Delegates' Reports 12615. Supplementary and urgent business 12616. Confidential reports 128

Ordinary Meeting of Council agenda 26 March 2013WelcomeNillumbik Shire CouncilAgenda of the Ordinary Meeting of Nillumbik Shire Council to be heldTuesday 26 March 2013 commencing at 7pm.1. Reconciliation statement1. Reconciliation statementThe reconciliation statement to be read by the MayorNillumbik Shire Council acknowledges the Wurundjeri as the traditional custodians ofthe land now known as the Shire of Nillumbik and values the significance of theWurundjeri people’s history as essential to the unique character of the Shire.2. Prayer and good governance pledge2. Prayer and good governance pledgePrayerA prayer will be read by Major Stephen Wallis of the Salvation Army Greensborough.Good governance pledgeAs Councillors, we are mindful of our civic responsibilities and obligations. We pledgeto take them seriously, and to carry them out with diligence and integrity.We know the decisions we take will affect the people and environment of Nillumbik,now and in the future. We undertake, therefore, to make sound and principleddecisions of lasting value, in a spirit of fairness and for the good of all.We also pledge to serve the needs and wellbeing of the community and theenvironment, in an open and honest manner and to the best of our abilities.3. Apologies3. ApologiesMotionThat the apologies be accepted.4.4.PresentationsPresentationsSienna Gibson (Wingrove Ward) receives $150 as a contribution for her selection torepresent Victoria at the 2013 BMX National Dynamite Championships in Brisbanefrom Tuesday 30 April to Sunday 5 May.Paige Goodwin (Swipers Gully Ward) receives $150 as a contribution for herselection to represent Victoria at the 2013 Energy Australia SwimmingChampionships in Adelaide from Friday 26 April to Friday 3 May.5. Confirmation of minutes5. Confirmation of minutesConfirmation of minutes of the Council Meeting held on Tuesday 26 February 2013.MotionThat the minutes of the Ordinary Council Meeting held on Tuesday 26February 2013 be confirmed.6. Disclosure of conflicts of interest6. Disclosure of conflicts of interest1

Ordinary Meeting of Council agenda 26 March 2013Councillors should note that any conflicts of interest should also be disclosedimmediately before the relevant item.7. Petitions7. PetitionsNil8. Questions from the gallery8. Questions from the gallery2

9. Reports of Advisory CommitteesAC.005/13 Living & Learning Nillumbik Commitee meetingOrdinary Meeting of Council agenda 26 March 20139. Reports of Advisory CommitteesAC.005/13 Living & Learning Nillumbik Committee meetingFile: 55/20/006Distribution: PublicManager: Clem Gillings, General Manager Community and LeisureAuthor: Jenny Baker, Coordinator Living and Learning CentresReport of the Living & Learning Nillumbik Committee meeting held on 27 February 2013.The minutes of the meeting are attached.MotionThat the report of the Living & Learning Committee meeting be noted.Attachments1. Living & Learning Committee meeting minutes3

Living & Learning Committee meeting minutes4AC.005/13 Living & Learning Nillumbik Committee meetingAttachmentMinutesof Living & Learning Nillumbik Committee meeting heldon Wednesday 27 February 2013 - 7.30 pm at ElthamPresent: Anthony Herrett, Chris Hand, Ruth Bailey, Jaz Zajak, Sherrilyn Ballard,In attendance: Jenny Baker, Maggie Clarke1. Standing items: Apologies: Trevor Jenkins, Terry Marston, Cr Meralyn Klein Declaration of conflict of interest/pecuniary interest - none Assembly of Councillors – to be submitted Additional items of business – None Items to be given priority – None2. Confirmation of Minutes of meeting held 28 November 2013Moved: Ruth Bailey Seconded: Chris Hand3. Business Arising - None4. Focus on the centres4.1 Monthly activities report was read and will be emailed to members. Committee were asked to consider whatother items they would like to see included in the report, which will form the basis of an Annual report.4.2 Cultural survey Action plan – update – MaggieContinue to keep on agenda – work continues on this plan.4.3 Strategic plan - planning process - Maggie Vision and Mission:Staff asked that we re-visit the vision and mission statements as we have a number of newstaff who need the opportunity to contribute to these guiding statements, and also to check thatthe statements best describe who we are in a changing environment.To start the process people will be asked to respond to the idea that ‘if Living & Learning was aperson how would we describe that person?’ Cut-outs of a person will be posted around thecentres to gather comments from tutors and participants, and a staff meeting will focus on thisexercise on Monday 4 March.Ideas will be brought to the March committee meeting, with the aim of having the vision andmission statements completed by the April workshop meeting.Committee completed this exercise to add their thoughts to those of the staff. Preparation for staff/committee workshop 20 AprilThe workshop will cover a SCORE analysis, a recap of our last plan, consideration of thecurrent four goals in the light of the new vision and mission, development of key strategies ineach goal, Our anticipated outcome of the workshop will be a high level strategic plan anddesignated committee / staff portfolio groups to lead and develop these strategies in the first 12months of the plan.Ruth has offered to facilitate the SCORE, and to MC the workshop. Jaz also offered tofacilitate part of the session and suggested that some staff also do the same.5. Other Business Focus on the committee – Skills matrix – to use in Strategic planning process Chris has now stepped down from the Edendale Committee. Committee decided that as the focus of thatCommittee was now firmly on landscaping and future development of the Edendale site, there was no immediateneed for our representation until such time as proposed changes to the use of the buildings by L&LN were beingput forward. Committee thanked Chris for her time spent representing L&LN on this Committee.

5AC.005/13 Living & Learning Nillumbik Committee meetingAttachmentForward agenda items / focus for meetings:Date and time Main Business Location Dinner 6pmWed 27 March 2013 Marketing workshop; vision and L&LN Panton Hill Panton Hill PubmissionSaturday 20 April 2013 Staff / Committee workshop L&LN Eltham Lunch at 12noonWorkshop to start at12.30pm and finish at4pm.22 May 2013 L&LN Eltham Hamlets26 June 2013Wednesday, 26 JuneL&LN Panton Hill2013Wednesday, 24 July2013L&LN Diamond CreekWednesday, 28August 2013Wednesday, 25September 2013Wednesday, 23October 2013Wednesday, 27November 2013Consider Life membershipnominationsLaunch of diversARTy (to beconfirmed)L&LN ElthamL&LN Panton HillL&LN Diamond CreekL&LN Eltham

Art Acquisition Advisory Committee Meeting MinutesOrdinary Meeting of Council agenda 26 March 2013AC.006/13 Art Acquisition Advisory Committee9. Reports of Advisory CommitteesAC.006/13Art Acquisition Advisory CommitteeFile: 70/10/030Distribution: PublicManager: Clem Gillings, General Manager Community and LeisureAuthor: Rod Wilson, Coordinator Arts and Cultural ServicesReport of the Art Acquisition Advisory Committee meeting held on 4 February 2013. Theminutes of the meeting are attached.MotionThat the report of the Art Acquisition Advisory Committee meeting be noted.Attachments1. Art Acquisition Advisory Committee Meeting Minutes6

AC.006/13 Art Acquisition Advisory CommitteeAttachmentArt Acquisition Advisory CommitteeMeeting minutes4 February 2013, 3.30-5pmVenue: Manna Gum Room 1ItemAction by1. Present / Apologies:Present: Cr Helen Coleman, Liz Nettleton, Rod Wilson(Acting Coordinator, Arts and Culture), Grace Longato(Visual Arts Development Officer)Note: No quorumApologies:, Jenni Mitchell, Irene Pagram (Coordinator,Arts and Culture), Val Murray, Isobel Clement2. Confirmation of minutesNotes of the Meeting held 11 Sept 2012Moved:Seconded:3. Business arising (from last meeting to resolve – 6August 2012 and 11 Sept 2012)3.1 Art in Public Places: Gateway EOI (Invited artists)– To discuss and finalise artist for public artcommission.3.2 Peter Wegner: Acquisition (purchase) BlackSaturday bronze Sculptures, series of five. Individualpieces affordable. Recommendation by 2012 MayorMichael Young.3.3 Araluen Artists: Acquisition (purchase).Recommendation from current Mayor Cr PeterPerkins (after Disability Week 2012). Studio visit andconsidered selection3.4 Nillumbik Prize 2012AAAC members to clarify if acquiring works from theNillumbik Prize 2012 finalistsLeaning towards DeborahHalpern proposal. Toorganise meeting/s withother committee membersnot present to finalisedecision. Urgent.Due to subject matter delaydecision and discuss withother members nextmeeting.Members present agreed topurchase 1-2 small works.To finalise with othermembers next meeting.Members present agreed toAngela Nagel sculpture andKate Hudson work, but tochoose her work via studiovisit during April’s OpenStudios 2013. To finalisewith other members notpresent at next meeting.3.5 Jessie Imam (LWAIR, ELCG): AAAC members to Members present agreed to7

AC.006/13 Art Acquisition Advisory CommitteeAttachmentArt Acquisition Advisory CommitteeMeeting minutes4 February 2013, 3.30-5pmVenue: Manna Gum Room 1Itemclarify if acquiring works from Jessie’s solo exhibitionat the ELCG 2012.4. Other Business4.1 Art Store Room: Options paper – to go to GMTmeeting4.2 David Lawrance works: Discussed with LawranceFamily option of Cultural Gift donation. Family willget back to Visual Arts Development Officer.4.3 Boundary Rider: Valuation from Leonard Joel – Todraft letter to Skipper family4.4 Pamela Irving: Green Wedge Dog – To organiseplinth (next financial year budget)Action bythe purchase of twophotographic works from theshow. To finalise with othermembers not present at nextmeeting.Updated members oncurrent status for each ofthese items as described inagenda. To discuss theirprogress next meeting.5. Next Meeting: Monday 8 April, 2013, room tbc.6. Meeting Closed 5pm8

AC.007/13 Hurstbridge Family Centre Project Advisory and Stakeholder GroupOrdinary Meeting of Council agenda 26 March 20139. Reports of Advisory CommitteesAC.007/13 Hurstbridge Family Centre Project Advisory and Stakeholder GroupFile: 80/20/008Distribution: PublicManager: Clem Gillings, General Manager Community and LeisureAuthor: Nichole Johnson, Community Strategic Project CoordinatorReport of the Hurstbridge Family Centre Project Advisory and Stakeholder Group meetingheld on 13 February 2013. The minutes of the meeting are attached.MotionThat the report of the Hurstbridge Family Centre Project Advisory and StakeholderGroup be noted.Attachments1. Hurstbridge Family Centre Project Advisory and Stakeholder Group Minutes9

Hurstbridge Family Centre Project Advisory and Stakeholder Group MinutesAC.007/13 Hurstbridge Family Centre Project Advisory and Stakeholder GroupAttachmentHurstbridge Family CentreProject Advisory and Stakeholder GroupMeeting Minutes13 February 2013Time 5:30pm- 7.30pmVenue: Hurstbridge Community Centre, 50 Graysharps Road HurstbridgeChairperson: Nichole JohnsonItemPresented By1 Welcome, Introductions and Apologies (Clem Gillings)1.1 Present:Councillor Anika Van Hulsen- Bunjil Ward CouncillorCarlene Youl – Community RepresentativeNichole Johnson – Community Strategic Project Coordinator (Nillumbik Shire Council)Lucy Bire- Maternal and Child Health RepresentativeNarelle Skidmore -Perkins ArchitectsJudy Lambert – Early Childhood ProfessionalCarolyn Kelly - Hurstbridge Community Centre CommitteeKaye Gray – Teacher Representative Ferguson Park PreschoolTara Frichitthavong –Manager Community Services and Social Development (Nillumbik Shire Council)Corrienne Nichols- Acting Coordinator Community Services (Nillumbik Shire Council)Loraine Hussey- Nillumbik U3ARob Gardner – Nillumbik U3ACol Gardner – Nillumbik U3AHeidi Ratje – Teacher Representative (Hurstbridge Preschool)Peter Ness- Hurstbridge Community entre CommitteeDonna Kilgour – Hurstbridge Community Centre Committee1.2 Apologies:Kelly Deacey – DVSDS representing the needs of a child with a disabilityMelissa Mcgrath - Teacher Representative (Hurstbridge Preschool)Roslyn Draper – Maternal Child Health RepresentativeMelissa Sinclair – Committee of Management Representative (Ferguson Park Preschool)Nean Tatnall - Committee of Management Representative (Ferguson Park Preschool)Renska Younger- Community RepresentativeIan Perkins – Perkins ArchitectsBridgette Kupfer – Early Years SpecialistRosslyn Quinn – Teacher Representative (Ferguson Park Preschool)Christine Sheehan- Nillumbik Community Health Service1.3 Introductions: Everyone in attendance introduced themselves to the group2. Assembly of Councillors Nichole Johnson2.1 Nichole Johnson advised that as this is a Council Advisory Meeting, under theLocal Government Act, any conflict of interest from Councillors or CouncilOfficers needs to be declared. No conflict of interest was declared.3. Project Update3.1Update on Temporary AccommodationFocus has been on completing Detailed Design$500,000 received from the Department of Planning and CommunityDevelopment, Community Support Grant program, which is provided tosupport the Multi use community aspects of the Project.Nichole Johnson10

AC.007/13 Hurstbridge Family Centre Project Advisory and Stakeholder GroupAttachment4. Detailed Design PresentationNarelle Skidmore4.1 Narelle Skidmore presented the Detailed Design to the Group Floor plan Floor Finishes Landscape Plan5. Discussion Nichole Johnson5.1Discussion Items Double Glazing – raised as concern (why not double glazing to allwindows) Hot water- question regarding continuous hot water system in communitykitchen. Answers that yes it is but also to MCH area, staff kitchen. Car Parking Security Lighting- there will be 2 pole lights in car park and lightingoff/around the building Access to kitchen – door handle height discussed- safety gate as an option Notice Board/Pin Boards required for U3A Letterbox- not required Car parking – signage will be worked through once centre is up and runningStorage furniture trolleys U3A computer and computer equipment provide summary of storage requirements (who, what they need, where itmay go, how many lockable cupboards and different keys) Met with Peter Ness regarding storage and new drawing to be completed. Interim Storage for Community Centre Equipment (during construction)Action Items Add a sink to the external courtyard 48 Add a door between the community room 46 and the courtyard 49 (in thenorthern most end of the existing window) Add a key safe at the entry Area 13 is to be for furniture storage only, no shelving required. The fridge in the community kitchen 43 is to have a small freezer. Area 44 and 45 (storage) – work through joinery with Managing Committee AV system to community room number 46. Power point to be placed inmiddle of room and user groups to bring own equipment. Light over key lock required6 Floor Finishes Nichole Johnson6.1 Discussed in item 4.17 Timeframes Nichole Johnson7.1 Vacate premises April/May Construction Commence June 2013 Construction Commences May 20148. Any Other Business All8.1 No other Business was discussed9. Close of meeting Nichole Johnson9.1 Meeting closed at 7.15pm11

Recreational Trails Advisory Committee Meeting MinutesOrdinary Meeting of Council agenda 26 March 2013AC.008/13 Recreational Trails Advisory Committee9. Reports of Advisory CommitteesAC.008/13Recreational Trails Advisory CommitteeFile: 70/20/004Distribution: PublicManager: Clem Gillings, General Manager Community and LeisureAuthor: Nadine Wooldridge, Coordinator Community Leisure ServicesReport of the Recreational Trails Advisory Committee meeting held on 28 February 2013.The minutes of the meeting are attached.MotionThat the report of the Recreational Trails Advisory Committee be noted.Attachments1. Recreational Trails Advisory Committee MeetingMinutes12

AC.008/13 Recreational Trails Advisory CommitteeAttachmentRecreation Trails Advisory CommitteeMinutes 28 February 2013Meeting held on 28 February 2013, 6–8pm, at the Civic Centre.1. Present:Cr Anika Van Hulsen, John Huf, William Lord, Tony Stutterd, David Nicholls, MikePelling, Cathy Giles, Kay Cruse, Brendan Welsh, Darren Bennett, Jessica Rae andNadine Wooldridge.2. Apologies:Cr Ken King, Bill Penrose, Rex Niven3. Minutes of Last MeetingThe minutes of the August meeting were moved by John Huf and seconded by MikePelling as being a true and accurate record.4. Business arising from the minutesDiamond Creek Trail development – will be covered under item 6 on the agendaPrioritising local links – will be covered under item 7 on the agenda5. Nillumbik Trails Strategy updateOfficers briefed the new Councillor group in early February to provide an overview ofthe Nillumbik Trails Strategy 2011 and to provide an update on the progress madeagainst the short term objectives and to highlight the critical issues. Officerspresented the same information to RTAC members.Three critical issues have been identified; officers have provided a response to eachof these issues:Sustainable fundingIssue – there are limited funding streams available to develop the trails network inNillumbik.Response – Council’s across the Northern Metropolitan area have collaborated tosubmit a regional planning funding application for trail development to the StateGovernment via Sport and Recreation Victoria’s Community Facility FundingProgram. If the application is successful, planning works will take place with a view tosubmitting a substantial funding application to Federal Government for traildevelopment across the region.Policy ConflictIssue – there is currently a conflict in the wording of the Nillumbik Trails Strategy2011 and the Roadside Management Plan 2012Response – RTAC and officers agree that a recommendation should be made toCouncil to adopt a slight change in wording in the Nillumbik Trails Strategy as below.Existing wording in Nillumbik Trails Strategy 2011:Roadsides with vegetation classified as environmentally significant, as defined in theRoadside Management Plan will not be impacted, alternative routes will be sought.13

AC.008/13 Recreational Trails Advisory CommitteeAttachmentProposed wording:Where roadside vegetation is classified as environmentally significant, as defined inthe Roadside Management Plan, Council will aim to protect the integrity of thevegetation, i.e. alternative routes assessed for their merit and/or trail aligned sensitiveto vegetation.RTAC Recommendation – that Council consider amending the wording of theNillumbik Trails Strategy to ensure consistency with the Road SideManagement Plan.State Government Policy ReviewIssue – there has been a change in State policy around ‘at grade’ railway crossings.Issue – Cycling into the future 2013-23 has been adopted which identifies the priorityshared use trails across Melbourne; Nillumbik trails are not identified in the strategy.Response – it is unlikely the underpass in Diamond Creek will be funded, an ‘at levelcrossing’ should be considered instead.6. Diamond Creek TrailExtension to current trailThe current trail alignment ends at Dianella Court, Diamond Creek. Officers havebeen investigating the potential alignment options required to extend the trail toHerberts Lane.The Area B Development Plan 2003 identifies the sections of land which have beenidentified to become public open space during the subdivision process. This mayallow a trail along the creek corridor however; there is a very steep escarpment whichwill require further consideration during the detailed design phase. Leisure Officerswill continue to work with Strategic Planning and Statutory Planning to ensure theopportunity for trail development in this area is preserved.Trails alignment between Diamond Creek and HurstbridgeOfficers provided an overview of the two options of trail alignment between DiamondCreek and Hurstbridge.It was acknowledged that the highest priority in terms of regional trails in Nillumbik isthe proposed extension of the Diamond Creek Trail, between Diamond Creek andHurstbridge. The Nillumbik Trails Strategy states that ‘the proposed trail extensionbetween Diamond Creek and Hurstbridge is expected to be a long term project, giventhat, three alignment options need to be assessed, including rail, road and creek’.It was also acknowledged that from both an aesthetic and an experience point ofview that the creek alignment would be the preferred option. However, for a numberof reasons it is unlikely to be able to be delivered in the short or medium term.There are sections of land required for the creek alignment which are in privateownership and at present these are not all available by negotiation which has beenmade very clear by two landowners.The construction of the trail along the creek alignment is an estimated cost of$2.5million. This does not include an Environmental Impact Assessment or a Culturaland Heritage Assessment which may add considerable cost. At this stage there is noidentified funding program which may provide the required funding to develop thetrail.Officers suggested that a trail with a road alignment may be achievable in the short tomedium term. The road alignment may provide an option of an ‘off-road’ trail14

AC.008/13 Recreational Trails Advisory CommitteeAttachmentalignment between Diamond Creek and Wattle Glen and then an ‘on-road’ alignmentbetween Wattle Glen and Diamond Creek. Officers are recommending that a‘Copenhagen style barrier’ be considered for the ‘on-road’ section which wouldprovide some separation between trail users and road users.Officers are suggesting that while the longer term vision of the trail along the creekalignment remain and be progressed as land becomes available, the detailed designprocess for the road alignment should also be progressed to achieve ‘shelf-ready’status in order to take advantage of funding opportunities if they arise.There was a considerable amount of discussion regarding the alignment options.Some RTAC members believe that if the road alignment is achieved, the creekalignment will not progress.Darren requested a recommendation from RTAC to present to Council so a decisioncan be made on which alignment to pursue.A vote was put to the committee and all but two members supported the creekalignment therefore the committee did not support the officer’s proposal of a roadalignment for the extension of the Diamond Creek TrailRTAC Recommendation – that Council pursue the creek alignment for the trailbetween Diamond Creek and Hurstbridge as the preferred alignment for aregional trail.7. Local LinksRTAC members have previously provided officers with individual priorities for localtrail development. This has been consolidated by officers with estimate costsattached.Officers will be presenting a report to Council in April to request that Council allocatea modest amount of money on an annual basis to ensure that local trail links can bedelivered while funds for regional trails are pursued through a regional approach withother Councils.RTAC Recommendation – that Council allocate $60,000 per annum todeveloping local trail links as identified in the Nillumbik Trails Strategy 2011.8. Regional Trail UpdateDiamond Creek TrailA detailed design is currently being completed for a section of the Diamond CreekTrail in Hurstbridge, Graysharps Rd to Fergusons Paddock. While this design hasconsidered the new Hurstbridge Community Centre the trail alignment may changeslightly when this centre is constructed in 2014.Green Wedge TrailThe Green Wedge Trail is well underway with construction the section between LongGully Rd and Clintons Rd with Acacia the selected contractor. The works areexpected to be complete in May 2013.Watery Gully Trail is currently under construction and expected to be complete byApril 2013.The Couties Rd section is scheduled to be complete during April 2013, verbalapproval has been provided by the adjacent landholder.15

AC.008/13 Recreational Trails Advisory CommitteeAttachmentThere was discussion around progressing the section along Alma Road, RTACrequested reviewing lease / license conditions between Council and the privatelandholders along Alma Rd to create less crossing points and thus a safer alignment.Officer Action – Council Officers critically assess the alignment along Alma Rdand determine within Council the best approach for trail development inagreement with the private landholders, i.e. lease / license arrangement.Following internal discussion officer will approach landholders.In the interim undertake maintenance along the Alma Rd trail betweenCracknels Rd and Long Gully Rd.Aqueduct TrailThe Land Management Plan for the Aqueduct Trail has recently been completed andalong with the Heritage Study and Master Plan will form the basis of the CouncilReport regarding the recommended outcome of the trail development andmanagement.Officer Action – Council Officers will report on the land management plan atthe next meeting.The Killarney Ridge section is complete and open for trail use. Seating will beinstalled in April 2013 adjacent to the playground.9. Panton Hill Bushland Reserve User Group MeetingBrendan and Cath provided an update on the recent meeting. The main areadiscussed was the monitoring protocols which have now been drafted and will betested in the coming months. A working bee has been scheduled for 24 March 2012;the activity has not yet been decided. The committee is also working through asignage plan to install interpretive signage across the reserves.10. Issues raised by membersThere were no issues raised by members for discussion11. Any other businessMembership of advisory committeesA report was presented to Council on 26 February outlining the advisory committeeswhich are due to advertise for positions to be filled for the next term. RTAC positions,along with other advisory committees will be advertised in the coming weeks, allcurrent members will receive notification directly. The next meeting will take placewith the current committee.Next meetingThursday 18 April 2013, 6–8pm, at the Civic Centre.Summary of actionsItem Issue Action8 Green Wedge Trail -Alma Rd Property(lease/license)discussionAssess the alignment along Alma Rd and determine withinCouncil the best approach for trail development in agreementwith the private landholders, i.e. lease / license arrangement.Following internal discussion approach landholders.Officers to provide an update at the next meeting.16

AC.008/13 Recreational Trails Advisory CommitteeAttachment8 Green Wedge Trail -Maintenance worksAlma Road8 Aqueduct Trail - LandManagement PlanIn the interim undertake maintenance along the Alma Rd trailbetween Cracknells Rd and Long Gully Rd.Officers to provide an update of works complete at the nextmeeting.Officers to present Land Management Plan at the April meeting.17

10. Reports of Special CommitteesAC.008/13 Recreational Trails Advisory CommitteeAttachment18

Ordinary Meeting of Council agenda 26 March 201310. Reports of Special CommitteesNil19

Ordinary Meeting of Council agenda 26 March 201311. Officers' ReportsOCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion Paper11. Officers' reportsOCM.029/13 Submission to Metropolitan Planning Strategy 2012 DiscussionPaperFile: 40/70/014Distribution: PublicManager: Ransce Salan, General Manager Environment and PlanningAuthor: Fiona Stevens, Senior Strategic PlannerSummaryThe Victorian Government is preparing a new Metropolitan Planning Strategy forMelbourne. The Strategy is intended to supersede Melbourne 2030 and Melbourne@5million and set a vision for the city and the state to the year 2050.A Discussion Paper ‘Melbourne, let’s talk about the future’ released in October 2012, hasbeen prepared to generate debate and introduce the concepts being considered in thenew Strategy. A Draft Metropolitan Strategy is expected to be exhibited in the next fewmonths and a Final Strategy before the end of 2013.The Discussion Paper is divided by nine principles which cover the topics of urban design,housing growth, employment nodes, social participation, environmental resilience, tourism,living locally, infrastructure and governance. In general, the document provides little detailor insight into the direction of the new Strategy. It appears that the Victorian Government isconsidering a re-think on activity centre policy, relaxing Green Wedge controls andseeking to provide a new focus on the CBD and other high job-generation nodes.Submissions to the Discussion Paper are due 28 March 2013. Council’s submission hasbeen prepared and in summary it seeks to emphasise the importance of activity centrepolicy, infrastructure support and Green Wedge protection and the body of work thatCouncil has completed in the last ten years to support Melbourne 2030.Council is asked to review and endorse the document, ahead of its submission.Background1. The Victorian Government is preparing a new Metropolitan Planning Strategy forMelbourne. The Strategy is intended to supersede Melbourne 2030 andMelbourne@5 million and set a vision for the city and the state to the year 2050.2. The first public stage of the process is the exhibition of the Discussion Paper‘Melbourne, let’s talk about the future’ released on 26 October 2012 by the Ministerfor Planning. Submissions to the Discussion Paper are due 28 March 2013.Policy context3. This report directly supports the achievement of Council Plan 2009-2013 strategy:1.1.16 Review and advocate for improvements to community services.2.1.5 Recognise our responsibility in managing and protecting the GreenWedge20

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.029/13 Submission to Metropolitan Planning Strategy 2012 DiscussionPaper2.1.17 Advocate for improved public transport systems that are accessible andencourage increased use2.1.20 Promote sustainable building and design practices2.1.21 Encourage medium density development that is consistent with localcharacter and Council’s strategic direction2.1.23 Promote diverse residential development to meet community needs2.1.27 Advocate to the State Government on planning system changes3.1.2 Support appropriate sustainable economic development in the GreenWedge3.1.4 Support measures that facilitate the expansion and enhancement of thecommercial economic base and local employment opportunities3.1.5 Support measures that improve the amenity, access and facilities incommercial precincts4.1.3 Advocate for improved levels of recurrent grants for general purposes andspecific services 4.1.10 Advocate on behalf of the community to governments and agenciesBudget implications4. There are no budget impacts associated with the endorsement of these submissions.Provision is made within the budget of the Strategic Planning Unit for the preparationof submissions on planning reform.5. The implications for the resources of Council to implement a new strategy could besignificant. Potentially, new projects and planning scheme amendments to implementthe strategy will be needed.Consultation/communication6. Due to the limited timeline imposed by the State Government, there has been noformal public consultation process in preparing Council’s submission. The onus forundertaking a robust and inclusive consultation process is on the MetropolitanStrategy Advisory Committee (MSAC) and the State Government.7. The Nillumbik Chief Executive Officer, Mayor and General Manager of Environmentand Planning have liaised with representatives from other councils and the MSAC inorder to prepare Councils’ submission.8. Further, the Mayor, CEO and officers have been involved in discussions and thesubmissions of the Eastern and Northern Metropolitan Group of Councils.9. Three officers attended a MSAC workshop on 27 February 2013 in which officersfrom northern metropolitan councils discussed the themes of the Discussion Paperwith the MSAC.21

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.029/13 Submission to Metropolitan Planning Strategy 2012 DiscussionPaperIssues/options10. The Discussion Paper identifies nine principles to inform the Metropolitan PlanningStrategy. These principles are grouped into ‘What we want to achieve’, ‘what needsto change’ and ‘Making it happen’. Further information on the principles is containedin the Information Sheet provided in Attachment 2.11. It also contains 16 ideas and poses a number of questions to direct thoughts andresponses.12. Many of the principles contain overlapping themes and ideas. This overlapping andthe lack of clarity and detail throughout the Discussion Paper make it a challengingdocument to respond to. Many of the ideas or points of discussion do not containsufficient detail to allow a considered response. Rather, many ideas appearreasonable on the surface but without the corresponding detail, they present assuperficial and an inadequate response to the identified issue.13. Council’s submission is organised into the Principles and sub-sections of thediscussion paper, allowing a response to be given to each topic and discussionraised. The submission evaluates the concepts contained within the StateGovernment’s Discussion Paper against Council’s existing, adopted policies, suchas: the Council Plan, Green Wedge Management Plan, Planning Scheme Reviewand the Eltham and Diamond Creek Structure Plans.14. The key points of Council’s submission are as follows:Overall, the principles of the discussion paper are welcomed as a commitmentto a considered approach to the planning of Melbourne.Council has worked hard on and committed significant resources toimplementing the current metropolitan strategy, in particular through its work onthe Eltham and Diamond Creek Major Activity Centre Structure Plans. Theestablished hierarchy of Activity Centres is strategically sound.The Discussion Paper appears (yet again) to be re-opening the debate abouthard and soft urban edges, which is not a productive debate. Council whollysupports a hard line between urban and rural areas that cannot be movedwithout legislative change and sound strategic justification. The new zonereforms only serve to further de-regulate land uses in the Green Wedge, andallow high-trip generating activities to locate in dispersed rural areas.Green Wedges designated for their conservation values must continue to berecognised primarily for those values. Introducing policies specifically aimed atincreasing the economic value of those areas could be in direct conflict withtheir conservation.Council does not see a need for a drastic change in the direction of Melbourne’sexisting planning policies. Council would urge the government to do more toimprove the current strategy in line with the Melbourne 2030 five year Audit,with particular emphasis on infrastructure.22

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.029/13 Submission to Metropolitan Planning Strategy 2012 DiscussionPaperCouncil sees clever and integrated transport connections, particularly rail,tram/light rail and bus, as crucial in Melbourne’s bid to become a globallycompetitive city and if it is to cope with peak oil prices.Conclusion15. The discussion paper is a stepping stone to the more important and detailed DraftMetropolitan Strategy, due for release shortly. While a submission will be required forthe draft strategy, this prepared submission is essential to provide representation onbehalf of our community and raise initial thoughts and concerns. It also provides a‘heads up’ as to what to expect from the future strategy.16. It is important that the sound policies of Melbourne 2030 that Council has workedhard to implement are not discarded. The potential watering down of activity centreand green wedge policies could result in a waste of significant financial resourcesand threaten the environmental and character values of the Shire.17. Council’s endorsement of the attached submission is recommended in order toprovide weight and legitimacy through support by the community’s elected localrepresentatives.RecommendationThat Council endorses the ‘Submission by the Nillumbik Shire Council to theMetropolitan Planning Strategy 2012 Discussion Paper (Final submission: March2013)’ in accordance with Attachment 1, and submit it to the Ministerial AdvisoryCommittee for the Metropolitan Planning Strategy for Melbourne.Attachments1. Submission by the Nillumbik Shire Council to the Metropolitan Strategy 2012Discussion Paper (Final submission: March 2012).2. Metropolitan Planning Strategy Information Sheet on Strategic Principals23

Submission by the Nillumbik Shire Council to the Metropolitan Stategy 2012 Discussion Paper (Final submission: March 2012).OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1MetropolitanStrategySubmission by Nillumbik ShireCouncilMarch 201324

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1ContentsExecutive Summary ................................................................................................................ 3Background information .......................................................................................................... 4Principle 1: A distinctive Melbourne .................................................................................... 4Principle 2: A globally connected and competitive city ........................................................ 6Principle 3: Social and economic participation .................................................................... 8Principle 4: Strong Communities ......................................................................................... 9Principle 5: Environmental Resilience ............................................................................... 10Principle 6 A Polycentric City linked to Regional Cities ..................................................... 12Principle 7: Living Locally – A ’20 Minute’ City .................................................................. 14Principle 8: Infrastructure Investment that supports city growth ........................................ 15Principle 9: Leadership & Partnership ............................................................................... 16Other issues .......................................................................................................................... 17Conclusion ............................................................................................................................ 1825

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1Executive Summary This submission provides the Shire of Nillumbik’s response to the issues and ideasraised in the Discussion Paper: ‘Melbourne, let’s talk about the future’.Nillumbik Shire Council (Council) commends the State Government on its commitment tothe considered and careful planning of Melbourne.The outcome principles of the Discussion Paper are generally supported.Council is concerned however, that the Discussion Paper as a whole appears toadvocate for the abandonment of many of the sound and supported policies establishedunder Melbourne 2030, most particularly Activity Centre planning and Green Wedgecontrols.Council has worked hard on and committed significant resources into implementing thecurrent metropolitan strategy, in particular through its work on the Eltham and DiamondCreek Major Activity Centre Structure Plans. There are only so many ways that amodern, global city can sustainably function and the established hierarchy of ActivityCentres is strategically sound.The Discussion Paper appears yet again, to be re-opening the debate about hard andsoft urban edges which is not useful. Council wholly supports a hard line between urbanand rural areas that cannot be moved without legislative change. The new zone reformsonly serve to further de-regulate land uses in the Green Wedge, and allow high-tripgenerating activities to locate in dispersed rural areas.Green Wedges designated for their conservation values must continue to be recognisedprimarily for those values. Introducing policies specifically aimed at increasing theeconomic value of those areas is in direct conflict with their conservation.Council agrees with the statement in the Paper that the current metropolitan strategylacked an Infrastructure Development Plan and urges the government to produce andcommit to one. But Council does not see a need for a drastic change in the direction ofMelbourne’s planning policies. Council would urge the government to do more toimprove the current strategy in line with the Melbourne 2030 5 Year Audit, with particularemphasis on infrastructure.26

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1 Council sees clever and integrated transport connections, particularly rail, tram/light railand bus, as crucial in Melbourne’s bid to become a globally competitive city and if it is tocope with peak oil prices.Successful metropolitan planning requires a long term commitment to an agreed strategyand implementation framework, with continual review and minor adjustment to ensurethe achievement of objectives. Continual change to the metropolitan strategy andreversal of direction undermines confidence in the longevity and authority of associatedpolicies, and results in the mis-allocation of significant financial resources by publicauthorities and the private sector.Overall, the Discussion Paper is promoting a distributed and networked approach tohuman settlement, which Council supports. However, it appears at the same time to bepromoting Melbourne CBD as the knowledge centre, jobs centre, creative and artisticcentre, and with the ideal urban form. Yet wider Melbourne has more than oneknowledge centre (e.g. the Monash Precinct), more than one jobs centre (e.g. MelbourneAirport), more than one artistic centre (e.g. Heide/Montsalvat) and more than one urbanform that is highly valued and statutorily recognised. Council would like to see theStrategy recognise and celebrate Melbourne’s diversity and abandon the perceivedsuperiority of the CBD.Background information The Shire of Nillumbik is a semi-rural council, formed in 1994 with the conservation of theGreen Wedge as its strategic focus. The Nillumbik Green Wedge is distinguished fromothers by the quality of its environment and natural bushland. It covers approximately91% of the total Shire area. The remaining 9% of the Shire is urban or township landwithin the Urban Growth Boundary. Almost half of the Green Wedge is a mixture of ruralresidential and hobby farms. Twenty per cent is used for agriculture, another 20% isconservation areas. Seventy-nine per cent of the Green Wedge is in private ownershipand approximately 43% of privately owned land is of environmental significance.The current estimated population of Nillumbik (2011) is 62,596 people, or around 1.6% ofGreater Melbourne’s population. It is growing at a much slower rate than the totalMetropolitan area. It is also an ageing population, consistent with the national trend. Thebulk of population is located in the south and south-western areas, generally comprisingDiamond Creek, Eltham, Eltham North, Greensborough, Hurstbridge and Wattle Glen.27

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1 Over the past decade Council’s planning has focussed on consolidating and reinforcingthe role of the activity centres within the Shire. The bulk of new economic development,employment growth, housing expansion and community facility improvements will occurin these areas over the coming years.The Urban Growth Boundary (UGB) is a constraint to residential development in themunicipality. Locations which are identified by DPCD in the Urban Development Programas having greenfield development potential include Diamond Creek and Plenty; theselocalities are expected to accommodate most of the Shire’s future population growth.Principle 1: A distinctive MelbourneKey issues and possibilities:‐ Urban structure and place‐ Revitalisation and renewal‐ Valuing good design and innovation‐ Roads as features of the public realm‐ Tourism innovations‐ A creative and active population‐ Planning for parks and waterways‐ Embracing Port PhillipDiscussionUrban Structure and Place The Central City and inner Melbourne are not the only parts of Melbourne with ‘a legacyof strong urban structure with memorable spaces and distinctive main streets’. Theinference in the Discussion Paper that inner Melbourne is the ‘ideal’ discounts manyother areas of Melbourne that are attractive and popular places to live but have adifferent sense of place.Revitalisation and renewal Council agrees that urban renewal can have many positive effects. The DiscussionPaper notes that there is scope to extend renewal initiatives into other suburbs. Councilis working on such a project to renew the area around Eltham Railway Station which hasstagnated due to large government land holdings.Valuing good design and innovation28

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1 Council agrees that clear expectations on design and location of new development areimportant and that striving for best practice design and innovation should be inherent.Council has been working hard particularly on providing greater certainty for residentsand developers on where infill housing is encouraged and discouraged. Defining theform it should take is assisted by the comprehensive development of urban andlandscape character studies and resulting development guidelines.Roads as a feature of the public realm The concept of major boulevards to enhance distinctiveness is supported. However,there will be significant additional costs to plant and maintain street trees, as well as theinfrastructure required to separate trees and vehicles. These costs will be borne by localgovernment at the expense of other service delivery. Vertical gardens and soft pavingare also possible remedies, although maintenance and water is an issue.A creative and active population It is important that when referring to Melbourne’s creative and active population,‘Melbourne’ includes the broader metropolitan area. For example, Heidelberg andEltham are internationally renowned artistic communities.SuggestionsIt is important that the future strategy recognises the individuality of Melbourne’s suburbsand local government policies and controls that are designed to protect and enhance thatindividuality.Urban renewal initiatives should not be limited to inner Melbourne. Locations withinPrincipal and Major Activity Centres, employment hubs and areas around railwaystations deserve focus and assistance from Places Victoria.The State Government should recommit to a Creating Better Places program to leverageurban renewal and high priority design.Principle 2: A globally connected and competitive cityKey issues and possible opportunities‐ Growing a knowledge economy‐ Changing patterns of employment travel‐ A metropolitan framework based on jobs‐ Industrial and freight areas‐ A need to increase Port capacity29

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1‐ Competitive airports‐ Embracing innovation in the private sectorDiscussionGrowing a knowledge economy Nillumbik Shire scores 1104.4 on the SEIFA index of disadvantage, indicating it is lessdisadvantaged than the national average. It is also less disadvantaged than the GreaterMelbourne average score (1022.9). Contributing to Nillumbik’s high SEIFA score is thefact that 24.9% of Nillumbik’s residents have obtained a Bachelor or Higher degree,compared with 23.4% of residents across Greater Melbourne. This indicates thatNillumbik residents are strong participants in Melbourne’s knowledge economy.Conversely, while Nillumbik residents as a whole have an economic advantage,geographically the Shire is underprivileged. As an outer rural residential area, publictransport connections beyond the Hurstbridge line are almost non-existent makingconnections to jobs car-dependant.Changing patterns of employment and travel Council agrees and has empirical evidence that many more people are working fromhome. This is a necessity for some due to poor transport connections to jobs.Recognition and implementation of the National Broadband Network and associatedinfrastructure is essential to support this changing pattern.A metropolitan framework based on jobs Council is concerned about the very strong emphasis placed on jobs and employment inthe Strategy. While Council supports economic sustainability, it is concerned thatcreating a framework based on jobs will leave Nillumbik and many other areas forgottenin future implementation plans because they are not employment nodes.ABS Census data for 2006 indicates that approximately 32,385 employed persons wereresiding in Nillumbik, yet only approximately 11,590 jobs were located in the municipality.Thus, a ‘job deficit’ of approximately 20,790 jobs exits in Nillumbik. This equates to a jobprovision ratio (No. of jobs/No. of employed residents) of 0.36, with Nillumbik providingonly 36 jobs for every 100 employed residents.Factors which contribute to this low job provision ratio include Nillumbik’s location on thefringes of metropolitan Melbourne, the lack of major employment centres in themunicipality, and the proximity of large employment centres in proximity to the Shire.These factors indicate that it is likely the job provision ratio for Nillumbik will remain30

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1below those of other municipalities which contain major employment areas, such as theCity of Hume which is a major industrial location with a job provision ratio of 1.05.In 2011, 66.1% of Nillumbik’s workers travelled outside the Shire to their place ofemployment. Melbourne CBD and Banyule attract the largest proportions of Nillumbikresidents. This is unsurprising when both the CBD and Heidelberg are major white-collaremployment nodes and Nillumbik provides a highly skilled workforce. In 2006 and 2011,the largest industry for employed Nillumbik residents was healthcare which is a majoremployer in Heidelberg. Therefore, good transport connections to employment nodesare crucial for both Nillumbik workers and the businesses that utilise their skills.Council has considered and planned for the economic development of the Shire but as acomponent of integrated planning for housing, community services and public transport.Council believes its current policies and projects give strong and appropriate support toeconomic development opportunities and will help to combat the job deficit. In 2006,there were approximately 6,000 businesses in the Shire. Of these, by far the largestnumber was in the property and business services sector and in construction. Betweenthem, these two industries accounted for 53% of all businesses in the Shire. Both theEltham MAC and Diamond Creek MAC Structure Plans recognise and support theseindustries by providing opportunities to expand.The Eltham Town Centre is the largest centre in Nillumbik and comprises approximately25,000m2 of retail floor space. The Eltham MAC Structure Plan anticipates an additional7,500m2 of retail floor space and 3,800m2 of office space. Diamond Creek Town Centrecomprises approximately 13,000m2 of retail floor space and can accommodate another7000m2 of retail floor space and 3,600m2 of office space.Making jobs the starting point for urban form could have negative consequences onMelbourne’s character. Many Council planning policies encourage retail land uses atground level to ‘activate’ the street. A renewed proliferation of office buildings orindustrial lots has the very real potential to provide blank urban forms with poorsurveillance opportunities and no sense of place.Industrial and freight areas The notion of expanding the mix of uses in lower intensity industrial areas directlycontradicts Nillumbik policy which discourages the use of industrial land for other types ofdevelopment. The Nillumbik policy is designed to preserve extremely scarce industrialland, which is in high demand throughout the Shire. Nillumbik has approximately 30 haof industrial zoned land, all of which is occupied. More non-industrial uses in these31

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1areas will have a significant impact on local industry. To introduce, for example, asupermarket into an industrial area will increase the amount of local traffic in the area,thereby increasing conflict between freight and non-freight vehicles. This, combined withother conflicts, including competition for land is likely to lead to the demise of theindustrial uses, thereby reducing jobs in the area. Council is particularly concernedabout this proposed de-regulation when all three industrial precincts in Nillumbik arezoned Industrial 3 which is already a more flexible zone.SuggestionsA focus on jobs and employment without a focus on public transport connections willserve only to increase economic and traffic congestion problems.Nillumbik Shire Council has planned for and is working hard to support local employmentand industrial nodes, particularly within its Major Activity Centres, which are located onthe metropolitan rail service. The Strategy must recognise and support this work.Protect and preserve industrial areas for industrial purposes.Principle 3: Social and economic participationKey issues and possible opportunities:‐ The prospect of ‘two Melbournes’‐ Growth on the fringe‐ Building connections‐ Our changing demography‐ Flexible employment opportunities and risks‐ Getting to work‐ Access to educationDiscussionThe central premise of this principle appears to be that if you have a job, you have a life.Providing good connections to employment nodes is strongly supported, however ifthose employment nodes operate independently from community/activity centres, socialconnectedness and a good quality of life will not follow.The Tally Ho Business Park in Whitehorse is a clear example of a large, hi-techemployment node. It has attracted leading businesses, demonstrated most recently by32

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1Hewlett Packard’s decision to locate its Head Office in Tally Ho. However, the UrbanDesign Framework for the area highlights the almost total lack of retail services for boththe worker and resident population. This heavily car-based centre is now facingcompetition from the Glen Waverley Activity Centre and others that can provide improvedtransport connections and a wide range of retail services. Despite the high density ofworkers, the market has repeatedly failed to provide sufficient retail, even after adoptionof the Urban Design Framework.Attempting to artificially create more employment nodes or business parks close to‘where people live’ will not necessarily result in the ideal that the Discussion Paperappears to foresee.SuggestionsMove the focus towards social and economic resilience.Focus on providing good transport connections, particularly to socially disadvantagedareas. This is the primary means for workers to be flexible and responsive to employers.Contribute toward operational costs of localised, flexible, inclusive and integratedcommunity infrastructure and activity centres – e.g. better application of NeighbourhoodHouse funding to build social and economic resilience.Continue to focus on the maturity and development of existing Activity Centres to helpthem become retail, employment and social hubs.Do not rely on the market to provide complementary uses, even where a significantemployment cluster exists.Council strongly advocates for improved promotion of urban and building design for thedisabled as well the aged.Principle 4: Strong CommunitiesKey issues and possible opportunities‐ Fostering strong communities‐ Diverse communities‐ Finding appropriate housing‐ Affordable housing‐ Affordable living33

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1‐ Social housingDiscussionCouncil supports the aim of creating more infill housing at a cheaper price and the easierand greater provision of affordable and social housing. Council believes our own policiesand practices are consistent with these aims, remembering that Council is not a growtharea.While the desire to design a house at a lower cost is to be commended (and Councilbelieves the Victorian Architect would be well placed to undertake this task), as theInquiry into Liveability Options in Outer Suburban Melbourne outlines, there are multiplefactors that contribute to the cost of construction and a number of measures need to betaken to overcome these. Council supports the Inquiry’s Recommendation 4.14 that ‘theVictorian Government initiate an independent review into the comparative costs ofconstruction in greenfield and infill development with the aim of identifying a range ofmeasure for reducing the costs of infill construction’. Simply designing a house for lessis unlikely to make a noticeable dent in housing costs unless other costs are alsomitigated.Council has undertaken comprehensive community consultation on Major Activity CentreStructure Plans to clearly communicate and gain acceptance of the plans and policiesthat encourage higher densities and more development in Activity Centres. This hashelped to manage expectations and educate the community on what Council and currentmetropolitan policy is trying to achieve. The Discussion Paper’s proposed shift awayfrom Activity Centres raises questions about their role in accommodating higher densityhousing. The Strategy must make the role of Activity Centres clear in order for localgovernment to plan accordingly and ‘re-educate’ if necessary.SuggestionsContinue to directly support the planning of activity centres and their implementationthrough the expansion of programs such as Creating Better Places.Implement a number of the recommendations in the Inquiry into Liveability Options inOuter Suburban Melbourne.Principle 5: Environmental ResilienceKey issues and possible opportunities:‐ The urban heat island effect34

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1‐ Energy efficient urban design‐ Lower impact transport‐ Local electricity generation‐ Capturing, recycling and reusing water‐ Conserving areas we value‐ Creating a green edge to the city‐ Food Production‐ Waste and resource useDiscussionThe urban heat island effect The paper appears to accept that environmental and climatic conditions will change,rather than tackling the more difficult issue of climate change prevention. Suggestedremedies such as planting more street trees to reduce the Urban Heat Island effect,treats the symptom rather than the cause of the problem.Energy efficient urban design This is a broader issue than just energy efficient design. Other sustainability factors havean impact on liveability and to focus singly on energy efficiency misses the mark. Urbandesign requires a two-pronged approach:‐ Increase minimum requirements for new buildings. The current six star energy ratingis not adequate to make significant inroads into our emissions and comfort levels.There is little or no incentive for developers of residential and commercial buildings toconstruct highly efficient buildings. They do not pay the ongoing utilities bills nor dothey have to live or work in the completed building. Minimum requirements shouldinclude not only the thermal performance of the building, but also applianceefficiency, sustainable material use, internal water use, stormwater management,waste management and sustainable transport options which all contribute to betterenvironmental outcomes.‐ Retrofitting existing buildings requires much more than changing light globes andshowerheads to have any significant impact on energy use. Expending effort onimproving the thermal efficiency of a building through passive design features has alarge, ongoing effect on the amount of energy and water required to operate abuilding. Capacity building through education and minimum standards should beintroduced in the residential and commercial sectors. Residential Mandatory35

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1Disclosure has been discussed at COAG for many years as a positive way toimprove building stock, yet there is still nothing on the horizon.Lower impact transport The Travelsmart Program was concluded by this government with advice to thecommunity that there would be a greater focus on providing public transport for allVictorians. Not long afterward, several bus routes were cancelled and stops removed,particularly around parts of Nillumbik. There has also been a number of requests forpublic transport evaluations over recent years, however, this has not been doneeither. Duplication of the Hurstbridge train line has been talked about in political circlesfor 30 plus years, yet there is still nothing more than promises. Nillumbik has one of thehighest person to car ratios in Victoria and this is the case because of the persistent lackof public transport options. Capacity on the trains cannot be increased because of thesingle line. People won’t take buses unless they are regular and reliable, something youcannot count on if routes are to be changed regularly.There is no infrastructure to support conversion to electric vehicle (EV) technology.Serious consideration needs to be given to the impact on the electricity network if severalthousand people come home from work on a hot day, plug in their car and turn their airconditioning on. Viable alternatives to places and timing of charging must be thoughtthrough.Local electricity generation Efficient lights and appliances account for a small proportion of domestic energy use. It issimplistic to think that these items alone will make any significant long term dent in ouremissions and costs. If heating and cooling is included, we are far better as a nationconcentrating on making our buildings perform better as a first priority, then looking atefficiency with installed appliances. Improving building quality and performance, alongwith education of the community, will give greater gains in the long term.Solar panels installed on many houses have serious implications for resourceconsumption during manufacture, storage options and how the energy producedinteracts with network supply. Co-generation systems merely swap one fossil fuel foranother to generate electricity and, whilst cleaner in the short term, is a finite resource.As a state we should be looking at larger community installations such as the Hepburnwind project.Conserving areas we value36

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1 A primary reason for Melbourne being considered a highly desirable city to live in is itsclose proximity to state and national parks and the existence of its green wedges. Theseenvironmental assets must be given the same consideration and level of importance asothers. The Discussion Paper has a strong economic focus and little discussion isoffered on biodiversity, native vegetation and natural systems.The economic focus extends to the idea that nature has to pay for its protection. This isinferred by the Discussion Paper where green wedges have ‘opportunities to increasetheir value for the city’. They appear not to be seen as intrinsically valuable for theirenvironmental, health and liveability qualities but rather their worth must be calculableand they must be managed to produce the highest possible economic benefits.Creating a green edge to the city It is unclear from the Discussion Paper what the specific aims and plans for Melbourne’sGreen Wedges are. For example, Council questions what a ‘holistic approach tomanaging the green edge…as a cohesive unit’ actually means when it has beenrecognised that Melbourne’s Green Wedges are not a ‘holistic’ unit but have somesignificant differences between them. Nillumbik’s Green Wedge is clearly identified forits environmental values.While holistic management of all Green Wedges as a ‘cohesive unit’ may not be apossibility owing to their differences, there are similarities in characteristics betweengroups of Green Wedges and there may be opportunities to consider combining newmanagement arrangements for these Green Wedges.The Paper appears to advocate for a relaxation of the controls in Green Wedge areaswhile at the same time ‘locking in’ the UGB. Council strongly supports locking in theUGB but this should not be linked to the de-regulation of areas outside it.Council welcomes tourism development in line with Council’s Green WedgeManagement Plan (GWMP) and Economic Development Strategy and changes to theregulations to allow some additional uses are actively supported. For example, Council isstrongly advocating for development of the Maroondah Aqueduct Trail which has thepotential to be an iconic walking and cycling trail for Victoria, just like the Warburton RailTrail and Murray to the Mountains Rail Trail. The iconic Maroondah Aqueduct wouldboost tourism with cafes and visitor accommodation, bike hire etc. and changes to theplanning scheme are needed to help accommodate this provided that new developmentis consistent with the values of the Green Wedge. This is consistent with Council’ssubmissions to both the Victorian Competition and Efficiency Commission (VCEC)37

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1Report: Unlocking Victorian Tourism and the New Zone Reforms for Victoria, whereCouncil is opposed to any move to radically expand the number of uses allowed in greenwedge areas which directly contradicts the GWMP and threatens its validity, e.g. byremoving the ‘in-conjunction with’ test and allowing stand-alone, out-of-town commercialdevelopment.Food production It is a concern that the Discussion paper does not advocate more strongly for foodproduction close to Melbourne. The recognition in the Paper that peri-urban areas cansupport agriculture without high quality soils is welcomed but the lack of discussion as tohow to support good quality agricultural land is disappointing. The Paper appears tosimply accept that agriculture is a declining proportion of local economic activity andmakes no suggestions as to how to protect local food production (with the exception ofsuggesting that fruit bearing trees be planted in urban areas). The plans to increase themix of uses in green wedge areas will in fact threaten local food production by increasingpressure via land prices and incompatible uses.SuggestionsProvide greater legislative weight to ‘lock in’ the UGB to prevent its regular review andexpansion and continue to enforce strong regulation outside the UGB, in Green Wedgeareas.Clarify the intent and functions of ‘green edges’ and ‘green wedges’.Provide support for improved access to green wedge areas in the Strategy’sImplementation Plan as a way of increasing visitation rates and supporting tourism.Biodiversity and its importance should have a more prominent place within the Strategy.Principle 6 A Polycentric City linked to Regional CitiesIdeas and aspirations for changeIdea 1 – Growing the Central City as the anchor of a world cityIdea 2 – Building national employment and innovation clustersIdea 3 – Unlocking capacity in established suburbsIdea 4 – Providing a transport system for Melbourne’s futureIdea 5 – Strengthening the green wedge to MelbourneIdea 6 – Building a state of citiesIdea 7 – Extending Melbourne’s boulevards – a civic legacyIdea 1 - Growing the Central City as the anchor of a world city38

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1 The idea that the Central City is the core location of the ‘knowledge economy’ fails toacknowledge other knowledge economy hubs and the decision of some hi-technology,international firms to locate outside the CBD, such as MYOB and Hewlett Packard.Fostering this idea and encouraging an expanded Central City will also certainly create avery clear divide between the ‘choice-rich’ inner suburbs and ‘choice-poor’ outer areas.A knowledge economy requires highly educated workers, many of whom do choose toreside in the inner city (and have been influential in the gentrification of inner Melbourne).But as highlighted earlier, Nillumbik has a large number of highly educated and skilledresidents, who choose to live in Nillumbik for its green wedge values and most of whomtravel outside the Shire for work. If the Strategy has the effect of consolidating theknowledge economy in the Central City, huge transport and infrastructure improvementswill be needed to link workers with their jobs.Idea 2 - Nationally significant employment and innovation clusters The Strategy suggests reinforcing three to six existing and potentially nationallysignificant clusters of employment and then broadening their uses. If this suggestionaims to create new Principal Activity Centres, Council is concerned about the future ofexisting centres where local governments have invested huge amounts of money andtime. Major and Principal Activity Centres are still relatively young, however some areshowing signs of maturity and great success due to investment. The Strategy shouldconcentrate on these existing centres, whether there are more than six and even if theycannot be considered as nationally important, but rather of regional importance.Idea 3 – Unlocking capacity in established suburbs Council has been working hard on providing greater certainty for residents anddevelopers on where infill housing is encouraged and discouraged. For example,Council’s Activity Centre Structure Plans identify sufficient areas where higher densitiesare encouraged. Diamond Creek 2020 Activity Centre Structure Plan aims to provide300 new medium density dwellings by 2031. Eltham MAC Structure Plan aims toaccommodate up to 200 additional medium density dwellings by 2024. Council has alsoundertaken comprehensive community consultation on the Structure Plans to clearlycommunicate and gain acceptance of the plans and policies that encourage higherdensities and more development in Activity Centres.Council has instigated and progressed numerous projects that comprehensivelydocument the Shire’s urban and landscape elements, qualities, opportunities andconstraints to determine preferred areas for development. This work has informed theextent of planning controls which both limit development (e.g. Heritage and Significant39

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1Landscape Overlays) and encourage it (e.g. Activity Centre Zone). Council believes this,coupled with the proposed new residential zones, is a sound approach to designatingareas of substantial, incremental and minimal change.Having articulated that Council supports infill policies, Council is strongly opposed to anypolicy development aiming to make incremental rural residential subdivision easier.Small lot subdivisions in Nillumbik Shire are a significant problem.Council supports ‘boosting accessibility across middle and outer suburbs’ and hasalready identified areas for change (in its Major Activity Centres) and is working onproviding incentives for infrastructure and investment to support this, as evidenced byCouncil’s aims to rejuvenate the area around Eltham Railway Station.Idea 5 – Strengthening the green wedge to Melbourne Council is wholly supportive of the idea of reinforcing agricultural and conservation rolesin areas outside the UGB. This should be done by locking in the UGB.Council is wholly supportive of the notion of maintaining the adaptability and robustnessof landscapes by linking habitats and providing effective buffers.Council however, does not believe that instilling flexibility and increasing opportunisminto these areas will achieve the above two points. Protection is paramount and it can beachieved while increasing uses and visitation if managed carefully and appropriately.Focussing on the economic value defined by the number of businesses in green wedgeareas will fail to achieve conservation and adaptability.Idea 7 – Extending Melbourne’s boulevards – a civic legacy Council is supportive of creating memorable boulevards but questions the practicality inBushfire Management Overlay areas where landscape objectives must be balancedagainst the protection of human life and property.Principle 7: Living Locally – A ’20 Minute’ CityIdeas and aspirations for changeIdea 8 – Delivering jobs and services to outer area residentsIdea 9 – Providing diverse housing in the right locations at a reasonable priceIdea 10 – Improving the environmental performance of suburbsIdea 8 – Delivering jobs and services to outer area residents Council believes its current policies and projects give strong and appropriate support toeconomic development opportunities. The Eltham MAC Structure Plan anticipates anadditional 7,500 sqm of retail floor space and 3,800 sqm of office space. Diamond CreekMAC can accommodate another 7000 sqm of retail floor space and 3,600 sqm of office40

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1space. Council considers that its activity centres provide sufficient land for local officesand employment.Complementing the extensive work Council has completed in its strategic planning for itsactivity centres, are policies designed to prevent out-of-centre development. WhileCouncil agrees that services need to be brought closer to people, it should be done bymaking it easier for people to get to existing service hubs. The Paper states innumerous sections that public transport is essential for liveability, accessibility andequality. Council can foresee major community battles over a proposal for a newconvenience store, at the edge of a quiet residential street, just down the road from astruggling neighbourhood centre. The local milk bar ubiquitous across Melbourne untilthe 1990s has faded to memory, even in inner Melbourne, because of the economies ofscale and clustering. Council questions why the State Government believes that milkbar-typeconveniences will suddenly prosper again. Far better to concentrate policies oninfill development and better transport connections (i.e. encouraging investment indefined activity centres), rather than compounding urban sprawl with ‘retail sprawl’.The notion of the ’20 minute city’ can only be meaningfully achieved by improvingphysical access to services, rather than attempting to establish new services inresidential precincts.Idea 9 – Providing diverse housing in the right locations at a reasonable price The desire to design a house at a lower cost is to be commended and Council believesthe Victorian Architect would be well placed to undertake this task provided the projectwill deliver what it promises.Idea 10 – Improving the environmental performance of suburbs Council wishes to highlight that local initiatives for healthy and sustainable communitiesare thriving in Melbourne and only need greater support from State Government. Forexample, Councils are often the instigators of a social housing project.. Councils havetaken the lead on pushing for higher levels of green building design where Stateregulation is lacking. Farmers’ markets, instrumental in bringing fresh, local produce tothe city, are promoted and supported by local government. Community-driven bulkbuying of green energy or solar panels is another great example of non-governmentalgroups making a difference. The suggestion in the Discussion Paper that a‘neighbourhood approach to sustainability’ would be more effective either shows a lackof understanding of the level of motivation that exists already or represents an attempt toshift the cost and responsibility for environmental management to local government andits residents. Council expresses serious concern if the latter is true.41

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1 Increasing the tree canopy and creating an Urban Forest will continue to be constrainedby overhead powerlines. Greater incentives or mandatory requirements for developersare needed to invest in underground services which will help trees provide broad andshady canopies.Principle 8: Infrastructure Investment that supports city growthIdeas and aspirations for changeIdea 11 – Using investment to transform placesIdea 12 – Moving to a place based focus for programsIdea 13 – Identifying a long term framework for metropolitan infrastructureIdea 11 – Using investment to transform places Council agrees that major infrastructure investment can transform places and supportredevelopment of under-utilised areas. Hence Council, like all others across Melbourne,have invested heavily in their activity centres and ten years later, many are seeingpositive results. Some activity centres still require significant investment at a StateGovernment level in order to achieve the results that local government wants to achieve.Council notes that the Paper infers that investment in transport projects only haveeconomic benefits, some wider than others. Council wishes to draw attention to thesocial benefits of transport projects too. The Paper discusses the importance of socialconnections and acknowledges the disadvantages faced by many people, particularlyyoung persons, in the outer suburbs. Council strongly urges the State Government tocommit to real improvements in social connections by introducing, or at least supporting,existing rural bus services. For example, the community of St Andrews is facing the lossof its popular Saturday bus service when State Government funding runs out in June2013. It is staffed and organised by volunteers and provides the only public transportconnection to Hurstbridge train station, once a week. The community is desperate tokeep the service running and in recent community consultation as part of the St AndrewsTownship Plan, improved public transport was a top priority for the town. A long-terminfrastructure framework plan must include commitment to rural public transport. Theouter suburbs, including Nillumbik literally cannot afford a longer list of social problems,stemming from a lack of transport.Idea 12 – Moving to a place based focus for programs Council is supportive of this idea.Idea 13 – Identifying a long term framework for metropolitan infrastructure Council is highly supportive of this idea which promotes a long-term framework formetropolitan infrastructure, in particular an integrated program of transport improvements42

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1to middle and outer suburbs. This is consistent with Recommendation 4.26 of theInquiry: ‘that the Victorian Government’s Metropolitan Melbourne Plan includes a focuson public transport infrastructure provision as a central tenet of Melbourne’s planningpolicy’. Council agrees that buses can be the backbone of public transport routes butCouncil still strongly advocates for the extension to the Whittlesea train line. It alsowants to see more park and ride facilities to take advantage of the Whittlesea andHurstbridge rail lines and greater support for rural bus services.Council is wholly supportive of ‘building new connections across physical barriers suchas creeks, rivers and railways to improve local connectivity’. A prime example of aproposed new connection with a myriad of benefits is the proposed MaroondahAqueduct Trail. The alignment commences in Greensborough and finishes overlookingYarra Glen. The proposed Trail contains a range of recreation opportunities includinglinkage to other regional and local trails within both urban and rural settings. This trail isalso important as it provides an ideal opportunity for both recreation and commuter useand provides a viable, safe and direct link between Diamond Creek and the city via thePrincipal Bicycle Network. There is currently no safe on-road alternative and no securedfunding for the whole 33km stretch. Council notes that Recommendation 6.8 of theInquiry suggests ‘that the Department of Planning and Community Development…workto increase the available cycling infrastructure in Melbourne’s outer suburbs, thoughimproved connections between linear parks and existing cycling paths’.Principle 9: Leadership & PartnershipIdeas and aspirations for changeIdea 14 – Developing partnerships and agreementsIdea 15 – Developing good governance structures and processes to deliver the strategyIdea 16 – Setting targets, measuring progress and publishing indicatorsThe Strategy puts forward the idea of a new process to facilitate innovative projects thatare not contemplated by current planning controls but are consistent with the Strategy.Council would argue that Ministerial intervention is an existing process for this situationand any plans to broaden these powers is of great concern to Council.Council would like to see better coordination of State Government agencies. As anexample, Council is taking the lead to unlock the land use potential around Elthamrailway station. Large parcels of land are managed or owned by various stategovernment agencies, in particular, Public Transport Victoria. Council plans are beinghindered as various government agencies refuse or are reluctant to consider thepossibilities and the potential to create a vastly improved, functional area.43

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1 A lack of collaborative decision making and inter-agency support is responsible for thefailure of many projects to even get started.SuggestionsConsider alternative governance structures to strengthen the level of commitment andcoordination between agencies. This could include:‐ An inter-departmental coordination group to coordinate the activities of a variety ofState government agencies, resourced and staffed accordingly;‐ Or a metropolitan/regional planning authority also resourced and staffed accordingly.Other issuesIn considering the Discussion Paper and the wide variety of topics raised in it, Councilbelieves the following issues have received little to no mention and require consideration,explanation and integration in the Metropolitan Strategy:‐ National Broadband Network/soft infrastructure‐ climate change‐ peak oil‐ food security‐ obesity and general health‐ safety by design‐ bushfire‐ technology change‐ integration with existing governmental reviews and policy work, e.g. the Planning andEnvironment Act Review, New Zone Reforms for Victoria‐ glossary of definitions44

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 1ConclusionOverall, Council considers the ideas and themes raised in the Discussion Paper to bebased on sound planning principles. However, integration between the principles islacking as well as a level of detail required to understand future policy directions.Fundamentally, Council sees a metropolitan planning strategy as one which serves tosustain and improve everyone’s quality of life and the quality of our urban and ruralenvironment. At this point, the Discussion Paper leads Council to question whetherMelburnians will have a good quality of life in the future, even if they have a job andwhether our urban and natural environment can function in a tide of development sprawl.Council urges the State Government to make a positive mark on Melbourne’s future byrevising the current Metropolitan Strategy and supplementing it with a comprehensiveImplementation Plan and Infrastructure Plan. The current trend to re-write metropolitanstrategy every decade according to the government in power will pin the city to shortterm and short-sighted projects and policies. Revisions and updates are requiredregularly to ensure population projections are accurate and implementation plans are ontrack but unnecessary reversals of policy only serve to undo years of good work andfunding.ReferencesNillumbik Shire Community Profile, .id (2012)Nillumbik Shire Council Economic Input to Planning Scheme Review, Essential Economics(2009)Inquiry into Liveability Options in Outer Suburban Melbourne, Outer suburban/interfaceservices and development committee (2012)45

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 2Metropolitan Planning Strategy Information Sheet on Strategic PrincipalsThis version of Information on Strategic Principles, July 2012 has been prepared for use with screenreader software. The PDF version also available at www.planmelbourne.vic.gov.au is recommended forgeneral access.METROPOLITAN PLANNING STRATEGYA VISION FOR VICTORIAInformation on Strategic PrinciplesDeveloping the Metropolitan Planning StrategyThe Victorian Government is preparing a new Metropolitan Planning Strategy to manage growth andchange over the next 30-40 years.The new strategy will consider and integrate land-use and transport planning and will be developedthrough broad engagement with the community and stakeholders.The strategy will consider the overall development of Melbourne – where new housing and jobs shouldbe concentrated as well as transport connections and community services. It will also consider how tostrengthen connections between Melbourne and regional Victoria.The Metropolitan Planning Strategy together with the Regional Growth Plans will provide a holisticvision for Victoria.This paper is based on the initial research and evidence collected by the Department of Planning andCommunity Development and the Ministerial Advisory Committee as well as feedback from phase onestakeholder consultation with local government, industry and peak bodies and the community.It outlines the early thinking and the strategic principles that will guide the development of theMetropolitan Planning Strategy.Image shows the Metropolitan Planning Strategy and Regional Growth Plans logos together with a mapof the regions of Victoria.Twitter @planmelbourneWebsite www.planmelbourne.vic.gov.au to subscribe to the newsletterEmail planmelbourne@dpcd.vic.gov.auUnlocking capacityWe can only realise our opportunities and address the challenges facing Melbourne by renewing andreshaping parts of our city.These transformations will need to consider how to:• Share the pressures and benefits of growth across Melbourne and regional Victoria• Maintain the liveability and distinctive character of Melbourne• Deliver community services, transport, housing and employment for an ageing community• Address declining productivity growth• Better manage urban water• Achieve a more even distribution of jobs46

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 2• Increase port capacity• Improve Melbourne Airport access and capacity• Manage traffic congestion• Increase public transport service capacity and reduce crowding• Ensure all communities in metropolitan Melbourne have convenient access to the elements ofa good quality of life• Get the right housing mix in the right locations• Manage the location and increase the supply of affordable housing• Reduce delays and ambiguities in planning decisions• Deal with the implications of extreme weather events• Provide consistent infrastructure planning and investment• Make better use of existing infrastructure.As a starting point for stakeholder engagement nine principles have been identified to guidedevelopment of the Metropolitan Planning Strategy.Strategic Principles to guide development of the Metropolitan PlanningStrategySocial and economic participationThe Metropolitan Planning Strategy should facilitate social and economic participation for all people inall areas. It should support good access to housing, jobs, education, health services and recreation andleisure opportunities.A globally connected and competitive cityMelbourne’s economy is inextricably linked to the global economy through trade, people and the flow ofinformation and ideas. Melbourne’s competitive advantages include its liveability and its competitivebusiness environment: well-priced land for employment opportunities, low central city office rents,capital city transport networks, curfew free airports and Australia’s largest container port. Melbourneneeds to improve its productivity to be a globally connected and competitive city.Strong communitiesThe building blocks of successful cities are a combination of strong and cohesive communities and thevalues communities place on their local area. Resilient communities and local areas offering safe andconvenient access to local services underpin personal health and wellbeing, and can help support‘ageing in place’ and new ways of community caring.Environmental resilienceFrom the mountain ash forests of the Yarra Ranges to the wetlands on its coast, Melbourne is home todiverse and valuable natural features. Managing energy and water use, protecting our green spaces,environmental and infrastructure assets and natural resources will help Melbourne manage climaterisks, respond to extreme weather events and establish Victoria as a world leader in integrated watercycle management.Melbourne’s distinctivenessOur public realm, cultural institutions, rich heritage and array of social and sporting events help makeMelbourne what it is today and what it will be tomorrow. Development needs to maintain thedistinctiveness of Melbourne as a whole and the valued aspects of its local areas.Leadership and partnership47

OCM.029/13 Submission to Metropolitan Planning Strategy 2012 Discussion PaperAttachment 2Plans do not build buildings; private investment does. Increasingly private investment is expected toalso help deliver infrastructure. The Metropolitan Planning Strategy needs to engage and work with themarket, local government, business and communities; they are the key partners in delivering Victoria’sfuture.Regional cities and a polycentric city modelMelbourne, and Victoria, is anchored by a vibrant central city– continuing this is essential. Reinforcingthe role of employment in selected activity clusters in suburban Melbourne and in regional centres canmake the most of infrastructure and support economic growth, and support housing in urban renewal,activity, growth and regional areas.Living and working locally – a ’20 minute’ cityDelivering accessible, safe, convenient and attractive local areas where daily needs can be met witharound 20 minutes travel and where there are good local employment prospects and local services willsupport healthy, liveable and more inclusive places.Infrastructure investment supporting the growth of the cityIntegrating land use and transport means ensuring infrastructure supports sustainable land use patternsand drives productivity. Leveraging urban renewal and development off existing infrastructure andtransport investment makes infrastructure provision more effective, efficient and affordable.Creating opportunitiesAt its most fundamental, a Metropolitan Planning Strategy can help contribute to a successful city whereall citizens, at all ages, have the opportunity to create a good life for themselves.Victoria is seeing a range of demographic, economic and social changes that will change people’s lives.As society ages the proportion of the population of work force age declines resulting in a greater need tosupport participation in employment and to ensure we can care for the aged and the young. A globallyexposed economy will demand higher skills of its workers, and increased productivity. The way webuild and manage our local areas and their wider connections will make the way we manage thesechanges more or less successful.Image shows the Metropolitan Planning Strategy Project TimelineOn line forumsCurrently you can have your say by joining our online forums at www.planmelbourne.vic.gov.au.Discuss your ideas and see what other members of the community are saying.Language translationsIf you wish to have your say in your own language or require assistance you can emailplanmelbourne@dpcd.vic.gov.au or call information victoria on 1300 366 356.Staying in touchFuture events will be promoted via the Plan Melbourne website www.planmelbourne.vic.gov.au.Join the mailing list to keep informed.Published by the Department of Planning and Community Development, 1 Spring Street, Melbourne Vic 3000 July 2012. ©Copyright StateGovernment of Victoria 2012. This publication is copyright. No part may be reproduced by any process except in accordance with provisions ofthe Copyright Act 1968. Disclaimer: This publication may be of assistance to you but the State of Victoria and its employees do not guaranteethat the publication is without flaw of any kind or is wholly appropriate for your particular purposes and therefore disclaims all liability for anyerror, loss or other consequence which may arise from you relying on any information in this publication.48

Ordinary Meeting of Council agenda 26 March 2013OCM.030/13 Nillumbik Brand and Marketing Plan11. Officers' reportsOCM.030/13 Nillumbik Brand and Marketing PlanFile: 15/70/063Distribution: PublicManager: Ransce Salan, General Manager Environment and PlanningAuthor: Christine Gibbins, Business Development and Tourism OfficerSummaryThere is currently no destination brand for the Nillumbik region that is embraced by theentire tourism industry, including Council, in marketing the region to potential visitors andlocals.Council’s ‘Economic Development Strategy’, ‘Green Wedge Management Plan’ and theNillumbik Tourism Association’s ‘Destination Nillumbik’ strategic plan, all identify the needfor better branding and marketing of the Nillumbik area.To give effect to the strategies in the above documents, the tasks required to develop aNillumbik brand and marketing plan have been scoped, and two program charters havebeen prepared (Attachments 1 and 2). The Program of Projects outlines the 3 distinctprojects that together are required to develop the brand:Project 1: Industry Consultation and AgreementProject 2: Brand Development Project 3: Brand Implementation (Marketing)The primary objective of this project is to, with industry and stakeholder support, develop abranding strategy to accurately define tourism in the region and implement this through adetailed and adopted marketing plan. It is recommended that Council endorse each of theproject charters as a first step toward improving the identification and marketing ofNillumbik to potential visitors.Background1. There is currently no tourism brand for the Nillumbik region that is embraced andused by the entire industry, including Council, in marketing the region as a tourismdestination.2. As shown in the Program of Projects (Attachment 1), a number of local brands havebeen developed in the past, but each has suffered from: A lack of buy-in from a broad range of stakeholders. Imagery has not been comprehensively developed (i.e. as part of a style guide) Inconsistent application and use of the brand; not part of a considered anddirected marketing program.3. Accordingly, it is proposed to draw upon the earlier attempts at branding, but developa more compressive and thoughtful brand suited to the needs of the local tourismindustry and Council.49

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.030/13 Nillumbik Brand and Marketing Plan4. The Nillumbik Tourism Association (NTA) and Nillumbik Shire Council agreed topursue the development of a tourism brand for the region as part of their newNegotiated Agreement which was adopted by Council at the Ordinary Meeting on 31July 2012. Council resolved to allocate resources specifically for the development ofNillumbik Branding and Marketing in 2012-2013.5. The primary objective of this project is to, with industry and stakeholder support,develop a branding strategy to accurately define tourism in the region and implementthis through a detailed and adopted marketing plan.Policy context6. This report directly supports the achievement of Council Plan 2009-2013 strategy: 3.1.3 Provide support for business groups and the business sector. 3.1.6 Facilitate appropriate tourism activity across the Shire.7. The Green Wedge Management Plan contains to following objective: Section 4.2, Objective 2 - Expand tourism opportunities compatible with theGreen Wedge in Green Wedge townships and in identified Green Wedgelocations.8. The 2011-2016 Nillumbik Economic Development Strategy highlights the need to: Assist NTA to develop a sustainable tourism strategic plan for the Shire.9. In 2011, Nillumbik Shire Council, together with the NTA, wrote a three year strategicplan for the visitor experience in Nillumbik. This document, the Destination NillumbikStrategic Plan for Tourism 2012-2015, identifies: Goal 2: Destination Marketing – Branding – Progress brand implementation andeducation of the benefits and use of brand in our industry.Budget implications10. As part of the new Negotiated Agreement with the NTA, Council agreed to allocate$10,000 toward the development of Nillumbik Branding and Marketing in 2012-2013.This is sufficient budget to cover the Industry Consultation and Agreement stage ofthe program which is critical to the rest of the project.11. The anticipated budget for the Brand Development (Stage 2) and parts of theMarketing Plan (Stage 3) is estimated to be in the order of $35,000 and covers thecost of consultation, market research and graphic design.12. Implementation of the brand/marketing plan will require ongoing funding (initially overfive years). Details for how the ongoing marketing will be funded will be developedduring Stages 1 and 2 of the project. It is hoped that better targeting and coordinationof existing marketing activities by various industry bodies will assist in sharing thecosts of ongoing marketing.Consultation/communication13. It is very important for the success of the overall Brand Nillumbik Program that thelocal industry embraces the new destination brand and understands why and how itcan help their business.50

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.030/13 Nillumbik Brand and Marketing Plan14. There are two rounds of consultation in this program. Stage 1 – Industry Consultationand Agreement. Consultation will take the form of: an industry workshop; onlinesurveys and one-on-one interviews with industry leaders and stakeholders.Anticipated outcomes from this consultation include:Tourism Industry understands the long term nature of this project, the financialcontributions required from industry and the advantages of destination/regionalmarketing.Industry and stakeholder support for a common brand for tourism in the region.Agreement on the shape this brand should take.A Memorandum of Understanding (MOU) (or similar) between Council and mainindustry partners which covers objectives, maintenance and decision makingand funding (budget framework).15. Stage 2 – Brand Development. This will involve additional stakeholder consultationand input into the brand essence, personality and values. Consultation will take theform of: surveys, workshops and more one-on-one interviews. Anticipated outcomesfrom this consultation include: Establishment of an agreed brand name and look. Establishment of a positioning statement. Establishment of a style guide for the brands use. Adoption of the new brand by local industry and community stakeholders –positive feedback.16. A draft of the Brand Nillumbik Project Plan was sent to the NTA Committee for theircomment on 5 March 2013. A response was received on 14 March which ‘supportsthis venture for creating a unified face to the rest of the world’. However the NTAbelieve that past levels of consultation are sufficient to inform the development of anew brand (or the decision to use an existing one).17. Taking into consideration this feedback, all past consultation and work carried out inreference to a Nillumbik Brand will be collated for consideration by the appointedconsultant. It is proposed that this work form the basis for starting the conversationaround the adoption of a brand for the Shire.Issues/options18. For any destination, the establishment of a creative, compelling, competitive identitywhich accurately reflects the experience, promise and delivery capability of thedestination, is central to tourism sector growth. The brand acts a source ofidentification of the destination’s name and reflects the destination’s character. It alsounites and inspires the people of the destination to proudly serve in their own way ashosts of visitors to their local area.19. Industry buy-in and ownership of any brand developed is a critical issue for thisproject. For this reason, the project has been divided into three stages: Project 1: Industry Consultation and Agreement51

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.030/13 Nillumbik Brand and Marketing PlanThe focus of the first project is engagement with the local tourism and businesscommunity to assess their level of support for a collective tourism brand,agreement on the shape of the brand, and seek the signing of an MOU whichcovers objectives, maintenance and decision making regarding the brand. If noagreement can be reached at the conclusion of this project then projects 2 and3 shall not be completed.Project 2: Brand DevelopmentThe second project is simply the development of the Nillumbik Brand in line withthe objectives determined from Project 1. Likely deliverables include agreedbrand name and look, a positioning statement and style guide.Project 3: Brand Implementation (Marketing)The final project is the development of a marketing plan, and its implementationover a five year period.20. It is proposed that this project be guided by a Project Control Group, an ExpertReference Group and a Stakeholders Group.Conclusion21. The primary objective of the Brand Nillumbik project is to, with industry andstakeholder support, develop a branding strategy to accurately define tourism in theregion and implement this through a detailed and adopted marketing plan.22. The project includes detailed consultation which aims to communicate the long termnature of this project, the financial contributions required from industry and theadvantages of destination/regional marketing as well as the industry’s view on thebrand name, look and feel.23. It is recommended that Council endorse the Brand Nillumbik project charters in orderto commence the project.RecommendationThat Council endorses the ‘Brand Nillumbik Program of Projects’ and ‘BrandNillumbik Program Charter – Industry Consultation and Agreement’ to commencethe development of the Nillumbik Brand and Marketing Plan.Attachments1. Brand Nillumbik Program of Projects2. Brand Nillumbik Program Charter - Industry Consultation and Agreement52

Brand Nillumbik Program of ProjectsOCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Large/Complex Program CharterBrand NillumbikStrategic and Economic Planning________________________________________________Version 1.0 (March 2013)53

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Document Acceptance and Release NoticeThis document is Version 1 date: January 2013 of the Brand Nillumbik Program Charter.This Program Charter is a managed document. For identification of amendments eachpage contains a release number and a page number. Changes will only be issued ascomplete replacement. Recipients should remove superseded versions from circulation.This document is authorised for release once all signatures have been obtained.PREPARED: Date: - -(for acceptance)Error! Unknown document property name.Brand NillumbikACCEPTED: Date: - -(for release)Name, Title Project SponsorDocument Version HistoryBuild Status:Version Date Author Reason/Description ChangeAuth#List the mostrecentamendment first Initial Release N/ADistribution:Copy No Version Issue Date Issued To1 2Electronic 54

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Table of ContentsProgram Vision & Background ........................................................................................................................ 4Program Objectives ..................................................................................................................................... 7Program Stakeholders .................................................................................................................................... 7Program Boundaries ....................................................................................................................................... 8Potential Projects in Scope ......................................................................................................................... 8Projects Out of Scope ................................................................................................................................. 8Component Project Summary ......................................................................................................................... 9Program Constraints and Assumptions ........................................................................................................ 10Overall Initial Risks and Issues ..................................................................................................................... 11Project Financials ......................................................................................................................................... 12Order of Magnitude Cost Estimate & Anticipated Funding Sources ......................................................... 12Initial Program Organisation ....................................................................................................................... 113Signatures ..................................................................................................................................................... 1355

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Program Vision & BackgroundVISIONWith industry and stakeholder support we will develop a branding strategy to accurately define tourism inthe region and implement this through a detailed and adopted marketing plan.BACKGROUNDWhat is a brand?There are many definitions around what a brand is, however the most relevant to this destination brandingexercise is:A brand is a collection of perceptions in the mind of the consumer — the associations and inherent valuethey place on your region and a promise of what they can expect when they visit.A brand is intangible – it is not just a product or service, but an experience that is enriched by the people ofthe region.The fonts selected, colours used, textures employed, creative devices introduced to support the destinationname all work together to reflect specific key elements of the spirit and character of the destination.The brand needs to act as a source of identification of the destination’s name and reflect the destinationscharacter and promise of the unique experiences the traveller can expect. It also needs to unite and inspirethe people of the destination to proudly serve in their own way as hosts of visitors to their destination.Why is a brand important?For any destination, the establishment of a creative, compelling, competitive identity which accuratelyreflects the experience promise, and delivery capability of the destination, is central to tourism sectorgrowth.The tourism industry in Nillumbik Shire There are 171,000 visitors to Nillumbik each year (Tourism Research Australia, 2008) In the absence of any qualitative research, we can assume most of these visitors fall into the visitingfriends and relatives (VFR) segment. Of Nillumbik's total output of $2.762 billion it is estimated that $68.828 million is generated fromtourism (Remplan, February 2013) Of the 11,479 people working in Nillumbik it is estimated that 431 jobs are supported by tourism(Remplan, February 2013)56

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Ourtop brandattributesArtHeritageWine/CuisineBush/rural landscapeMarkets/eventsProximity to Melbourne/transportWhat we havedone in the pastARTS / WINE & CUISINE / LANDSCAPEDiscover Nillumbik – Where Melbourne meets the t Yarra Valley57

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1What others are doingUsing major town name Using Council name Creating new name for regionAlpine Shire CouncilShire of CampaspeGlenelg Shire CouncilCombination of Murrindindi, Mitchell,Strathbogie and Greater Shepparton Councils.58

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1STATEMENT OF PURPOSEIn consultation with the local industry and key stakeholders, develop a new Nillumbik brand and amarketing plan for its implementation.Alignment and BenefitsThe development of a brand strategy for tourism in Nillumbik is supported by:1. The 2009-2013 Nillumbik Shire Council Plan has the following objectives which relate to thisproject:3.1.3 Provide support for business groups and the business sector.3.1.6 Facilitate appropriate tourism activity across the Shire.2. The 2011-2016 Nillumbik Economic Development Strategy highlights the need to ‘Assist NTA todevelop a sustainable tourism strategic plan for the Shire’.3. The resulting document, the Destination Nillumbik Strategic Plan for Tourism 2012-2015, identifies:Goal 2: Destination Marketing – Branding – Progress brand implementation and education of thebenefits and use of brand in our industry.The key benefits that Council can expect to gain from the development of a brand strategy are:1. Industry understanding, commitment and buy in on a common brand for the region2. Positioning of Nillumbik as a preferred place to visit, relax and shop.3. Increased visitation4. Increased the length of stay of visitors5. Maximise the dispersal of visitors6. Increased visitor spend7. Increased sense of local identity and ownership of the area by residents8. Sustainability gain – more local employment and less communitingProgram ObjectivesThis program aims to develop a new brand for tourism in the region with the full support of the local industryand Council.This brand will accurately and succinctly define the key attributes of the region and as a resultof its implementation and use, we should successfullly increase the profile of the region and thus increasevisitation. The key objectives of this program are closely linked to the benefits listed above.Program StakeholdersStakeholder Project RoleTourism IndustryConsultation and agreementBrand DevelopmentAttend workshops, help map out afuture direction for the brand,Brand Implementationprovide input as to the brandessence, personality and values,participate in the brandimplementation (marketing)Community StakeholdersConsultation and agreementBrand Development59Complete surveys to provide inputas to the brand essence,personality and values.Project reference group/control Brand Development Input and feedback throughout

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1groupthe brands developmentLocal community Brand Development Provide input during the initialstages as to the brand essence,personality and values.Internal Council Stakeholders Brand Development Input and feedback throughoutthe brands developmentCouncillorsState Government and relatedagenciesConsultation and agreementBrand DevelopmentBrand ImplementationBrand DevelopmentEndorse the Project Program andCharters, support theimplementation of the brandProvide advice on how the draftbrand would fit within relevanttourism brandsProgram BoundariesPotential Projects in ScopeThis program is to be divided into three distinct projects: Industry consultation and agreement Brand Development Brand ImplementationPROGRAM OUTCOMES: Industry and stakeholder support for a common brand for tourism in the region Establish a framework for the delivery of the brand and marketing activities – a Memorandum ofUnderstanding between Council and Industry groups Establishment of an agreed brand name and look Establishment of a positioning statement (a statement that identifies the tangible point of differenceabout the Nillumbik region). Establishment of a style guide for the brand’s use Adoption of the new brand by local industry and community stakeholders Establish an agreement to fund costs associated with the brand development and marketing Development of a Marketing Plan to promote new brand to target markets (eg brochure, website,advertisments etc) Implementation of marketing actions across 5 years Establish an agreement to fund costs associated with the brand development and marketing.Projects Out of ScopeThe purpose of this branding exercise is to consider the branding of the Nillumbik Shire region as adestination for tourism (primarily in terms of visiting but also in terms of investing). It is not to look at thebranding of the Nillumbik Tourism Association as an organisation or to have any impact on the branding ofCouncil. It also won’t assess the possibility of branding a region wider than the Shire boundaries for tourismpurposes (eg a north east corner of Melbourne region).60

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Component Project SummaryProject NameGeneral Description of projectcomponentsGeneral Description ofproject deliverablesTargetStartDateDueDateTargetEndDate61

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Industryconsultation andagreementOne industry workshop heldwith 20 participants15 online surveys completedOne on One interviews withindustry leaders:o Tourism attractionmanagerso Presidents of NTA,NEDAC, ECCI, DCTA,HTAo Representative from theartist/food/eventcommunitieso Leading communitystakeholdersTourism Industryunderstands:- the long termnature of thisproject and thefinancialcontributionsrequired fromindustry- the advantagesofdestination/regional marketingIndustry andstakeholdersupport for acommon brand fortourism in theregionAgreement on theshape this brandshould takeAn MOU betweenCouncil and mainindustry partnerswhich coversobjectives,maintenance anddecision makingand funding(budgetframework)Report to Councilon outcomes ofconsultations;decision toproceed with stage2; and acommitment foradditional fundingAppointment ofExpert ReferenceGroupAdopted Terms ofReference forconsultantApril2013October 201362

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1BranddevelopmentStakeholder consultation andinput into brand essence,personalityand valuess50 surveyss completedd1-2 workshops held10 one on one interviewsconductedEstablishment ofann agreed brandname and lookEstablishment of apositioningstatementEstablishment of astyle guide for thebrands useAdoption of thenew brand byy localindustry andcommunitystakeholders–positive feedbackOctober 2013May2014BrandimplementationMarketing Plan developed topromote new brand too targetmarkets (eg brochure, , website,advertisments etc)Marketing Planimplementedover5 years y (2014-2018)Industryparticipation inmarketinginitiatives – tourismbrochure can becost neutralJune2014October 2014Program Constraints and AssumptiionsTheprimary assumption of this program is that during the Industry consultation and agreement project, thelocal tourism industry can actually agree on: A way forward What the brand should look like To adopt the brand and use it To participate in the brands implementation/marketing programmFunding is alsoan important assumption. Funding will be needed for not n only the development of the brandand marketing plan, but also the implementationn of this marketing plann – to get thee brand outt into themarket place. This is an ongoing commitment for a minimumm 5 years.63

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Overall Initial Risks and IssuesThe following risks are associated with this program:RISKStakeholderVocal stakeholders who won’t support theprogram/brand – influencing othersNo industry support for the project or buy induring implementationRequests to expand or change the natureof the project, or how the project is to becarried out.Stakeholder ideas about the desired brandare diverse.GovernanceCompeting priorities within Council result ina down-grading of the importance ofproject.Terms of the MOU cannot be agreed uponThe program will only be adopted in partCouncil will not support the ongoinginvestment (time and money) required tomake this program successfulPREVENTIONCarefully select workshop participants (give allothers the opportunity to participate through one onone interviews or online surveys)Break program into parts and undertakeengagement program first to gain agreement on theneed for a brandHave key stakeholders review the draft projectcharter.Prepare a consultation plan to assist incommunicating the objectives of the project.Employ a variety of public consultation methods tomaximise opportunities for participation.Prepare a comprehensive project plan outlining theproject stages, outputs, governance andopportunities for input by Councillors and thecommunity.Have key stakeholders review the draft project plan.Have the project plan endorsed by Council to makethe intentions of the project very clear.Use the Change Control guidelines to request anychangeRetain ultimate decision making regarding thedrafting and adoption of the brand with the ExpertReference Group and Control Group.Reiterate the cost neutrality of the implementationplan phaseSeek support from NTADuring consultation phase, clearly define industryexpectations and participationEnsure it is accurately communicated that theProgram is a 5 year commitment and itsimplementation an ongoing financial commitmentStress the industry participation in theimplementation of the brandHave Council endorse Program of Projects andProject Charter – Industry Consultation and64

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1AgreementConsultants engaged by Council do notproduce a quality report, or fail to meetexpectations.Prepare detailed project briefs for consultant whichoutline expectations.Maintain regular contact with consultants to monitorprogressCheck references of consultant to ensure previoussimilar branding work was successful.Request 2 drafts prior to final versionFundingThe final implementation/marketing plan isnot realisticPrepare a detailed brief for the consultantMaintain regular conversations with the consultantCirculate draft marketing plan to Control Group,Expert Reference Group and Stakeholders GroupAvailability of funding sourcesIncorporate funding considerations into MOUSeek State Government support where appropriateIncorporate future funding into Council budgetProject FinancialsOrder of Magnitude Cost Estimate & Anticipated Funding SourcesList the estimated costs for each of the project outcomes/deliverables to be included in the program as describedabove. Also include how the funding will be allocated to each project or major deliverable.Project Name Project Deliverables Cost Funding Source(s)Industry consultation Industry workshop $7,000Current 2012/13and agreementStrategic and EconomicOne on One interviews ConsultantPlanning budgetSurveysProject Manager timeBrand development* Stakeholderconsultation and input* Market research* Brand development* Market testing$20,000ConsultantProject Manager timeOther Council resources –Communications teamCouncilBrand implementation*Development of aMarketing Plan$15,000ConsultantCouncilProject Manager time*Implementation ofmarketing plan over 5yearsOther Council resources –Communications teamProject Manager timeIndustry buy inCouncil$120,000 - $180,000 peryear65

OCM.030/13 Nillumbik Brand and Marketing PlanAttachment 1Initial Program OrganisationSponsorRanse SalanControl groupChristine Gibbins,Darko Popovski, ChadGriffiths, RansceSalan Toni DavisExpertReferenceGroupIndustryRepresentatives withOwnerChad GriffithsProjectManager -Christine GibbinsStakeholdersGroupECCI, DCTA, HTA, NTA,St Andrews Market, HFM,Eltham CPM, Monsolvat,At Di dV llCommunicationsUnitConsultantSignatures______________________________________________________Signature of sponsor______________________________________________________Printed name of sponsor______________________________________________________Date______________________________________________________Signature of program manager______________________________________________________Printed name of program manager______________________________________________________Date66

Brand Nillumbik Program Charter - Industry Consultation and AgreementOCM.030/13Nillumbik Brand and Marketing PlanAttachment 2Project Title:BrandingNillumbik – Industry consultation and agreementProject Manager/Lead: Christine GibbinssProject Owner/Sponsor: RansceSalanProject BackgroundTheDestination Nillumbik Strategic Plan for Tourism 2012-2015, identifies:Goal 2: Destinationn Marketing– Brandingg – Progress brand implementation and education of thebenefitsand use of brand in our industry.There is currently no tourism brand for the Nillumbik region that is embraced by the entire industry,including Council, in marketing the region as a tourism destination. Forr any destination, the establishmeentof a creative, compelling, competitivee identity which accurately reflectss the experience promise, anddelivery capability of the destination, is central too tourism sector growth. The brand acts a source ofidentification ofthe destination’s name and reflects the destinations character andd promise of the uniqueexperiences the traveller can expect. It also unites and inspires the people of the destination to proudlyserve in their own way as hosts of visitors to their destination.It is very important for the success off the overall Brand Nillumbik Program, that the local industry embracesthe new destination brand and understands whyy and how itcan help their business. We needto knowwhether we have this support before we can proceed and ensure we are a all moving in the same direction.That is what this project aims to achieve.In consulting the industry and stakeholders at this stage weare not only finding out whether they willsupport a united brand but also discussing and reaching agreement ass to what shape this brand will take.Within the larger Brand Nillumbik Program, this project – Industry Consultation and Agreement – is stage 1and needs to occur beforee the next step begins.Project Outcomes & DeliverablesSuccessful industry and stakeholderconsultationn will: Create an understanding about the importance of developing and delivering experiences that deliveron the brand Reinforce the importance of committing to the brandlong term Communicate the importanceof consumer researchin influencing the development of the brand Unite the region tocreate a focused and compellingvision for the region Have a majority stakeholder support for a way to move forwardd – and definitely the NillumbikTourismAssociation committees supporttIt will take the form of: One onOne interviews with industry leaders:o Tourism attraction managers67

OCM.030/13Nillumbik Brand and Marketing PlanAttachment 2o Presidents of NTA, NEDAC, ECCI, DCTA, HTAo Representative from the artist/food/event communitieso Leading community stakeholderso Key Council StakeholdersIndustry workshop with at least 20 participantsOnline surveys – at least 15 completed.At the end of this project we will have: An adopted Terms of Reference for the consultant and reference group An MOU between Council and the Nillumbik Tourism Association, Hurstbridge Traders Association,Diamond Creek Traders Association and Eltham Chamber of Commerce and Industry. Thisdocument will outline governance and decision making aspects of the brand process beyond theBrand Development stage, as well as a funding commmitment to implement the brand. A report that will document: industry support for the development and implementation of a new brand for the region industry feedback on the brand essence, personality and values. a recommendation on what shape the brand will take (see Appendix 1). Report to Council on:o Outcomes of consultationo Decision to proceed with stage 2o A commitment for additional funding Appointment of Expert Reference GroupThis project aims to consult the industry in regards to the future of a Nillumbik Brand. If agreement cannotbe reached then the program cannot move onto the next stage. It does not necessarily mean that thisproject has been unsuccessful. Consultation need not continue until an agreement is reached – notreaching an agreement is an acceptable, although not the preferred, project outcome.Key Project Milestones/timelineMilestoneDatesBrief for consultant written April 2013Consultant appointed, invites for workshop sent April 2013Industry workshop held May 2013Interviews held with industry leaders June 2013Surveys collected July 2013Report compiled August 2013Recommendation considered by Reference Group October 2013Project Scope:This project is not looking at the make up of the brand – the shape of the logo, positioning statement,colours employed etc. It is however asking industry to consider whether it will position the region as‘Nillumbik’ or an alternative descriptor in addition to the discussion points listed above.See Appendix One for how the brand could look and the boundaries surrounding the two options open fordiscussion during this consultation.Project Approach:See the list of milestones above.68

OCM.030/13Nillumbik Brand and Marketing PlanAttachment 2Key Stakeholders:Business Development and Tourism UnitStrategic and Economic Planning ManagerProcurementCommunicationsNillumbik Tourism AssociationMarketing ConsultantsNillumbik based Traders AssociationsTourism businessesNillumbik Event Committees (Hurstbridge Farmers Market, Wattle Festival etc)Tourism business ownersRecreation and LeisureArtsCommunity DevelopmentProposed Project Team:Business Development and Tourism UnitStrategic and Economic Planning ManagerProcurementCommunicationsMarketing ConsultantsConstraints/Assumptions/DependenciesThat the industry will be willing to come together and participate in a valuable discussionCouncil will support the program as a wholeRisks and Risk ManagementRiskVocal stakeholders who won’t support theprogram – influencing othersTerms of the MOU cannot be agreed uponRequests to expand or change the nature ofthe project, or how the project is to be carriedout.PreventionCarefully select workshop participants (give all othersthe opportunity to participate through one on oneinterviews or online surveys)Clearly define industry expectations and participationduring initial stages and throughout the projectPrepare a comprehensive project plan outlining theproject stages, outputs, governance and opportunitiesfor input by Councillors and the community.Have key stakeholders review the draft project plan.Have the project plan endorsed by Council to makethe intentions of the project very clear.Use the Change Control guidelines to request anychangeStakeholder ideas about the desired brandare diverse.Retain ultimate decision making regarding the draftingand adoption of the brand with the Expert ReferenceGroup and Control Group.69

OCM.030/13Nillumbik Brand and Marketing PlanAttachment 2Competing priorities within Council result in adown-grading of the importance of project.Consultants engaged by Council do not carryout comprehensive community consultationor fail to meet expectations.Reiterate the cost neutrality of the implementationplan phaseSeek support from NTAPrepare detailed project briefs for consultant whichoutline expectations.Maintain regular contact with consultants to monitorprogressCheck references of consultant to ensure previoussimilar branding work was successful.Costs estimate and funding:Item Costs FundingProject Manager time 12 hours a month over 6 months 2012/13 SEP budgetProject Group time 4 staff, 5 hours a month over 6monthsConsultant $7000 2012/13 SEP budgetCatering for industry workshop $350 2012/13 SEP budget70

OCM.030/13Nillumbik Brand and Marketing PlanAttachment 2APPENDIX 1How the Nillumbik brand could lookOption 1The existing situation - use the Shire Council name as a descriptor of the region (Nillumbik)Option 2A new brand – could take the form of: Key township (Eltham and surrounds, Hurstbridge bush living) Description of location (Melbourne’s north east, Where Melbourne meets the Yarra Valley) Description of the area (Green Wedge, Bush Living) Description of the key strengths/things to do (The artistic heart) Emotive/Action (Discover Nillumbik)o Inspirational, Creative, Natural, Resilient, Local, Artistic, Balanced, Vibrant, Diverse,Picturesqueo Experience, Explore, ParticipateBoth options require the development of a positioning statement which could comprise either:A short list of the top brand attributes or;Any of the suggested brands (eg Nillumbik – Where Melbourne meets the Yarra Valley)In any of these the graphic element could take the form of:A separate, distinctive logoArtistic element incorporated into the wordsClear but recognisable fontConstraintsBenefitsOption 1 – Nillumbik brandSticking with the status quo.Need to find a way ofdifferentiating Nillumbik theCouncil and Nillumbik the placeto visit. Doesnt say anythingabout the region (tagline willneed to be strong to get themessage across).Lower cost, quicker process,already some ownership of thename by local industryOption 2 – New brandStarting from scratch, notable to leverage off anyexisting knowledge of theregions nameRefreshing, differentiatingfrom the Council brandCosts $9,000 $20,000Stakeholder Impact Familiarity with brand Reinvigerate industry andmarketing, some may resistchange71

Ordinary Meeting of Council agenda 26 March 2013OCM.031/13 Nillumbik Community Fund - panel appointment and grants opening11. Officers' reportsOCM.031/13 Nillumbik Community Fund - panel appointment and grants openingFile: 20/35/026Distribution: PublicManager: Clem Gillings, General Manager Community and LeisureAuthor: Sarah Hammond, Grants OfficerSummaryEach year, through the Nillumbik Community Fund, Council invests $51,000 towardcommunity projects and groups. This includes $30,000 for the categories of Arts andCulture, Community Projects and Youth Development. Applications for these threecategories open on 8 April 2013 and close on 23 May 2013.Each year, a Nillumbik Community Fund Assessment Panel is convened to independentlyassess applications and make recommendations to Council. Council conducted anexpression of interest process for panel members between 4 February and 5 March 2013.As a result, this report provides panel appointment recommendations to Council.Background1. The purpose of the Nillumbik Community Fund is to support new and innovativeprojects that lead to strong and connected communities in Nillumbik. The NillumbikCommunity Fund is advertised via the Diamond Valley Leader, communitynewsletters, Internet (www.nillumbik.vic.gov.au/communitygrants) and communitygroups.2. Each year, an assessment panel is convened to independently assess theapplications and make recommendations to Council. Council approved Terms ofReference in May 2011. Panel members are selected for a two-year term.Policy context3. This report directly supports the achievement of Council Plan 2009-2013 strategy1.1.9 Provide community grants programs and support community groups to accessother grants.Budget implications4. All costs associated with the selection of the Nillumbik Community Fund AssessmentPanel and the delivery of the Nillumbik Community Fund annual grants round arefully budgeted for in Council’s operational budget.Consultation/communication5. An expression of interest process for potential panel members was advertisedbetween 4 February and 4 March 2013.6. The opening of The Nillumbik Community Fund will be advertised from 8 April 2013via the Diamond Valley Leader, community newsletters, Council’s website, NillumbikLiving & Learning centres and community groups. Guidelines and application formsare available on Council’s website or from the Grants Officer.72

Nillumbik Community Fund Assessment Panel Terms of ReferenceOrdinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.031/13 Nillumbik Community Fund - panel appointment and grants opening7. Free effective grant writing workshops and ‘Discuss Your Project Drop-In Sessions’will be held in April and May 2013 through Nillumbik Living and Learning.Issues/options8. The relevant departments (Youth Services, Arts and Culture, and People and Place)have reviewed all applications and conducted reference checks. Applicants arerecommended on the basis of achieving a mix of perspectives, experience andportfolio knowledge.9. As a result of the high number and quality of applications, it is recommended that theTerms of Reference be adjusted to allow up to seven panel members (rather thansix). Refer to Terms of Reference at Attachment 1.10. Of the twelve expressions of interest received, the following applicants arerecommended to Council. Joy Bell Kevin Gregg-Rowan Robyn Hodges Francesca Hunter Ross McDonald Katrina Pavitt Adam Schickerling.Conclusion11. It is recommended that Council appoint the proposed seven applicants to form theNillumbik Community Fund Assessment Panel and also notes the opening of theNillumbik Community Fund annual grants round in the categories of Arts and Culture,Community Projects and Youth Development.RecommendationThat Council:1. Adopts adjusted terms of reference for the Nillumbik Community FundAssessment Panel, expanding membership from six to seven2. Appoints recommended panel members to the Nillumbik Community FundAssessment Panel (listed at paragraph 10).3. Notes the opening of the Nillumbik Community Fund annual grants on 8 April2013.Attachments1. Nillumbik Community Fund Assessment Panel Terms of Reference73

OCM.031/13Nillumbik Community Fund - panel appointment and grants openingAttachmentNillumbik Community FundAssessment PanelTerms of Reference1. Name The Nillumbik Community Fund Assessment Panel File No: 20/35/0262. PurposeThe Nillumbik Community Fund Assessment Panel (NCFAP) is convened annually to assessapplications for three types of Grants; Arts and Culture, Youth Development and New Projects.The purpose of NCFAP is to: Review, assess and provide objective, independent recommendations to Council in relationto funding for grants and sponsorship programs. Ensure that guidelines and assessment criteria have been applied consistently and equitablyfor all applications.3. Membership and chairpersonMembership of NCFAP is comprised of between four and seven community representatives withknowledge and expertise in: arts and culture youth general communityCommunity representatives are appointed by Council against criteria following a publiclyadvertised ‘expression of interest’ process. Meetings will be chaired by a Council officer atManager level.4. Resourcing All NCFAP members are briefed on the context of individual grants, their role on the paneland the processes of recommendation to Council via a training workshop. NCFAP members are provided with all necessary tools for assessment. All assessment meetings are minuted to ensure transparency.5. Meetings The panel will meet once or twice in August, with recommendations presented to the Councilin September.6. Term of appointment Panel members are appointed for a period of two years.7. Time commitmentPanel members will be required to undertake one 1.5 hour training workshop and between 1-2days reading time, and an additional 1-2 days meeting time dependent on the number ofapplications.8. Panel Member responsibilitiesIn order to fulfil the Panel’s objectives, members are expected to: Prepare for the Nillumbik Community Fund assessment panel meeting by completing theassessment tool. Ensure that guidelines and assessment criteria have been applied consistently and equitablyfor all applications. Review, assess and provide objective, independent recommendations to Council in relation74

OCM.031/13Nillumbik Community Fund - panel appointment and grants openingAttachmentto funding for the grants.Assess applications on the basis of the selection criteria and principles set out in theguidelines.Be aware of the activities, interests and concerns of stakeholder organisations and groups inthe Shire.Declare any conflict of interest or perceived conflict of interest and where appropriateremove themselves from discussionsObserve confidentiality principles and shall not divulge the content of any discussion outsideof NCFAP meetings.9. Panel member decision making The Panel is advisory only. The Panel has no formal voting or decision making rights. Recommendations will be made on the basis of consensus. Where consensus is not reached each view will be reported to Council with relevant pros andcons.10. Panel member training All NCFAP members will be provided with training on being an assessment panel member.The training will be provided by Council at no cost to the panel members and will becompleted prior to NCFAP members commencing any formal duties.11. Attendance A panel meeting can only take place with a minimum of 4 panel members.12. Management of the Assessment Panel A council officer shall be responsible for secretariat support including preparation of agenda,reports and other matters that may arise. The Manager, People and Place will chair the panel.13. Evaluation The Manager of People and Place will ensure that the panel is advised of the outcome oftheir recommendations and the date of reporting to Council. At the end of each assessmentcycle the panel will meet to evaluate the process and make recommendations for anychanges required to policy.14. Reporting procedure Nillumbik Community Fund Assessment Panel is not a decision making body and does notrequire voting protocols or other decision making mechanisms. Any formal advice provided by the panel will be reached by consensus. Where differingviews may be expressed by the panel, these views will be reflected in any report andstatements issued. Reports and recommendations made by NCFAP will require Council approval before beingfully endorsed and acted upon.15. Remuneration for panel members Panel members can be reimbursed for personal costs incurred (e.g. parking, child care) andcatering is provided at meetings.Panel members will not be paid sitting fees or remuneration for their time.75

OCM.031/13Nillumbik Community Fund - panel appointment and grants openingAttachment16. Public statementsNo public statements can be made by individuals in their capacity as panel members withoutexpress permission from the Manager, People and Place and Manager, Communications.17. References Nillumbik Community Fund Guidelines Arts and Culture Grant Application Form Youth Development Application Form New Projects Application Form18. Contact details of group Grants Officer, grants@nillumbik.vic.gov.au or telephone 9433 3728.19. Approval date76

Ordinary Meeting of Council agenda 26 March 2013OCM.032/13 Memorials Advisory Committee11. Officers' reportsOCM.032/13 Memorials Advisory CommitteeFile: 80/40/013Distribution: PublicManager: Clem Gillings, General Manager Community and LeisureAuthor: Rod Wilson, Coordinator Arts and Cultural ServicesSummaryThe need for revision of the Kangaroo Ground War Memorial Park and Tower ofRemembrance Advisory Committee and its terms of reference was flagged at the Councilmeeting of 27 November 2012.At the 26 February 2013 meeting Council resolved that a further report detailingrecommendations for future advisory committee arrangements for the Kangaroo GroundWar Memorial Park and Tower of Remembrance and other memorial sites be presented.After consultation with the appointed Councillors and existing Kangaroo Ground WarMemorial Park and Tower of Remembrance Advisory Committee membership, this reportoutlines proposed changes and recommends Council’s endorsement of the revisions.Background1. Council has a range of Advisory Committees which provide an important mechanismfor consultation with the community, and for governance purposes. AdvisoryCommittees provide advice to Council but do not make formal decisions.2. As noted in the report to Council in November 2012, a number of advisorycommittees involve terms of appointment for community representatives that havenow lapsed. Council resolved in November to extend these terms until the reviews ofthese advisory committees were completed.3. This report proposes that Council invite nominations from the community for availablepositions in accordance with the Terms of Reference for the Memorials AdvisoryCommittee.4. Current members of the Kangaroo Ground War Memorial Park and Tower ofRemembrance Advisory Committee are entitled to nominate for a further term on therevised advisory committee if they wish, and new members may also nominate.5. Nominations will be invited through an advertisement in the Diamond Valley Leadernewspaper, information on Council’s website, and letters to each of the existingcommunity members of the current Committee. Nominations will be open for a periodof one month and will then be reported back to Council for decision.Policy context6. This report directly supports the achievement of Council Plan 2009-2013 strategy:4.1.8 Demonstrate high standards of good governance within Council and withour community.4.1.12 Consult with our community to help us be informed and make betterdecisions.77

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.032/13 Memorials Advisory CommitteeBudget implications7. The administrative costs associated with this matter are accounted for in theoperating budget.Consultation/communication8. A meeting of the Kangaroo Ground War Memorial Park and Tower of RemembranceAdvisory Committee was held on 25 February 2013 during which an initial survey ofNillumbik memorials was presented for discussion. The process for renaming theCommittee and reviewing the Terms of Reference was discussed.Issues/options9. Officers propose that the Kangaroo Ground War Memorial Park and Tower ofRemembrance Advisory Committee be transferred to a new Memorials AdvisoryCommittee. This will allow the Committee a wider scope than the current site-specificfocus.10. This new Committee’s scope will be to advise Council on memorial establishmentand maintenance on Council-owned sites including closed memorial cemeteries(such as Hurst Family), bushfire memorial sites, returned service persons memorials,parks and buildings. The Committee will make recommendations about the quantityand type of memorials that are appropriate to the Shire, and about maintenance,renewal and funding requirements pertaining to these sites.11. The new Memorials Advisory Committee will respond to the concerns and needs ofthe wider community and will make recommendations to Council that reflect theseconcerns and needs. The Committee may be required to make recommendationsrelating to sites where strong feelings of bereavement and loss exist in thecommunity.12. This proposal has been discussed with the existing Advisory Committee resulting inthe preparation of new Terms of Reference for the Memorials Advisory Committee.Conclusion13. It is recommended that Council endorse the recommendations presented in thisreport and proceed to advertise for nominations and/or re-nominations to theMemorials Advisory Committee.RecommendationThat Council:1. Endorses the renaming of the Kangaroo Ground War Memorial Park and Towerof Remembrance Advisory Committee to the Memorials Advisory Committee.2. Adopts the revised Terms of Reference for the Memorials Advisory Committee(Attachment 1).3. Notes the invitation for nominations and/or renominations to the MemorialsAdvisory Committee will be advertised in April concurrently with similarinvitations for other advisory committees where current terms of appointmenthave lapsed.78

Memorial Advisory Committee Terms of ReferenceOrdinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.032/13 Memorials Advisory CommitteeAttachments1. Memorial Advisory Committee Terms of Reference79

OCM.032/13 Memorials Advisory CommitteeAttachmentTERMS OF REFERENCEName: Memorials Advisory CommitteeFile No: 80/40/0132. Classification: Advisory Committee of Council3. Purpose:To provide a formal mechanism for Council to consult with key stakeholders, seekspecialist advice and enable community participation in the establishment,maintenance and improvement of memorials on Council-owned sites.4. Objectives:Determine the classification themes (such as Conflict, Disaster, Landscape,Government, People) for Nillumbik’s memorials.Identify memorials on Council-owned sites and make recommendations aboutthe quantity and type of memorials that are appropriate to the Shire.Review and monitor the memorials asset list regularly with regard tomaintaining and improving memorials.Respond to the concerns and needs of the wider community and makerecommendations to Council that reflect these concerns and needs.The Committee may be required to make recommendations relating to siteswhere strong feelings of bereavement and loss exist in the community.Seek opportunities for funding the maintenance and improvement ofmemorials and their associated sites.Contribute to the enhancement of a strong, recognisable public profile forNillumbik’s Memorials.Ensure work continues implementing the Kangaroo Ground War MemorialPark and Tower of Remembrance Masterplan.Contribute to the ongoing review of Council’s arts and culture programs andservices.Establish mechanisms to monitor and evaluate performance objectives of theCommittee5. Membership and chairperson:Two Councillor representatives appointed by Council, one to act asChairperson.Seven community representatives with a diverse range of interests, expertiseand experience in care of community memorials and maintenance of publicspaces and places.6. Term of appointment:Community representatives will be appointed for a four year term or until otherwiseresolved by Council.807. Co-opted members:

OCM.032/13 Memorials Advisory CommitteeAttachmentThe Advisory Committee may invite suitably skilled persons to join the Committee inan advisory capacity, for a specified purpose and for a specified period of time. Cooptedmembers are not entitled to vote.8. Quorum: A meeting can only take place with a minimum quorum of:Five membersOne member of Council staff9. Member responsibilities: In order to fulfil the Committee’s objectives, membersare expected to:Keep informed of current developments, issues and concerns in themonuments, memorials and cultural sector.Be conversant with relevant Council plans and policies, particularly thoserelated to commemoration, memorials and culture.Be aware of the activities, interests and concerns of stakeholder organisationsand groups in the Shire.Prepare for and actively participate in regular meetings.Be able to attend five of the six bi-monthly meetings held in any one yearBe available to attend off-site locations for inspections or assessments of sitesor objects in and outside of the Shire.10. Meeting frequency: Meetings are held bi-monthly11. Management of the Committee:The Coordinator, Arts and Culture, or another member of Council’s Arts andCulture Unit, will resource the Committee and attend all meetings.The Arts and Culture Unit will be responsible for the preparation of meetingagendas, minutes, reports and other administrative functions.Council officers provide information, support and technical advice only.12. Reporting procedure:The Memorials Advisory Committee is a formal advisory committee that isestablished by Council. It is not a decision making body and does not requirevoting protocols or other decision making mechanisms.Any formal advice provided by the Committee will be reached by consensus.Where differing views may be expressed by the Committee, these views willbe reflected in any reports and statements issued.Minutes of the meetings are presented to Council at the next scheduledCouncil Meeting.13. Public statements:Any public statements made by the Chair or ordinary members of the Committeemust be in accordance with Council's media protocol and with the prior approval of81

OCM.032/13 Memorials Advisory CommitteeAttachmentthe Visual Arts Development Officer, Arts and Culture Unit and the ManagerGovernance and Communications.14. References:Council Plan Arts and Culture Plan 2011 – 2017Kangaroo Ground War Memorial Park and Tower of RemembranceMasterplan 2012-201415. Council contact:Irene Pagram, Coordinator Arts and Culture, 9433 313216. Approval date: March 201317. Next review date: March 201782

Ordinary Meeting of Council agenda 26 March 2013OCM.033/13 General Valuation 201411. Officers' reportsOCM.033/13 General Valuation 2014File: 30/44/057Distribution: PublicManager: Andrew Port, General Manager Corporate ServicesAuthor: Vanessa Faulkner, Revenue Services CoordinatorSummaryThe purpose of this report is to formally resolve to undertake a General Valuation of allproperties within the Shire as at 1 January 2014, in accordance with the Valuation of LandAct 1960Background1. Council is required to return a General Valuation for all properties in the Shire as at 1January 2014, which requires the valuation to be completed by 30 April 2014 for usein the 2014-2015 financial year.Policy context2. This report directly supports the achievement of Council Plan 2009-2013 strategy: 4.1.11 Ensure all statutory requirements are met.Budget implications3. Provision is included within the 2012-2013 Budget for costs relating to the ongoingprovision of valuations services. The major proportion of costs relating to the generalvaluation will be incurred in the 2013-2014 and will be considered as part of the2013-2014 budget process.Consultation/communication4. None required.Issues/options5. The Valuer-General Victoria released Specifications and Guidelines in relation to the2014 General Valuation. This outlines the different stage that must be addressed inorder to complete the General Valuation. These stages include:Stage 1 – PreparationInvolves general preparation, planning and statistical analysis of the previousvaluation against recent sales.Stage 2 – Preliminary Valuations – Residential and Rural PropertiesThis is the major stage for residential and rural valuations of all specialistproperties.Stage 3A – Preliminary Valuations – Specialist PropertiesThis stage comprises the preliminary valuation of all specialist properties.Stage 3B – Commercial and Industrial Properties83

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.033/13 General Valuation 2014This stage comprises the valuations of commercial and industrial properties.Stage 4 – Review and Final Valuations – Residential and Rural PropertiesThis stage comprises a review of Stage 2 preliminary values bases on ananalysis of subsequent sales evidence. Stage 5 – Valuation ReturnThis stage comprises the return of the valuation to council, completion of thevaluer’s final report and provision of the returned valuation and data to theValuer- General Victoria.6. Matheson Stephen Valuations were awarded the Valuation tender in May 2010 andare well placed to fulfil the obligations of the contract, based on their pastperformance.7. The valuation of Land Act 1960 section 6(1) states that a valuation authorityproposing to make a general valuation must give not less than one month’s notice ofthe decision to cause the valuation to be made to:every other rating authority interested in the valuation of land in the relevantmunicipal district: and in the case of a council general valuation or a collection agency generalvaluation, the Valuer-General.Conclusion8. On the basis of the above it is recommended that Council authorise a generalvaluation of all properties within the Shire effective for the 2014-2015 rating year, andadvise neighbouring councils and the Valuer-General accordinglyRecommendationThat Council undertakes a general valuation of all properties within the Shireeffective for the 2014-2015 rating year, and advise neighbouring councils and theValuer-General accordinglyAttachmentsNil84

Ordinary Meeting of Council agenda 26 March 2013OCM.037/13 Environment and Planning Department monthly activity report11. Officers' reportsOCM.034/13 Environment and Planning Department monthly activity reportFile: 45/25/007Distribution: PublicManager: Ransce Salan, General Manager Environment and PlanningAuthor: Jeremy Livingston, Manager Planning ServicesPat Vaughan, Manager Environmental ServicesPhil Lovelace, Manager Regulatory ServicesChad Griffiths, Manager Strategic and Economic PlanningSummaryThis report provides a status update on planning, regulatory and policy activities inCouncil’s Environment and Planning Department for the month of February 2013.Background1. Council’s Environment and Planning Department consists of the Planning ServicesUnit, Regulatory Services Unit, Strategic and Economic Planning Unit and theEnvironmental Services Unit. The following report consolidates and documents thekey activities of each of these service units for the month of February 2013. Asummary of the key activities within each of these service units will follow.Policy context2. This report directly supports the achievement of the following strategic objectives ofthe Council Plan 2009-2013: Objective 2.1 A sustainable and well managed natural and built environment. Objective 4.1 A respected and accountable Council, committed to innovativeand continuous improvement.Budget implications3. This is a routine reporting item, the resources for which are contained in Council’soperating budget.Consultation/communication4. None requiredPlanning Services UnitPlanning applications lodged and finalised5. This includes new planning applications, requests for amendments, plans required bypermit conditions and miscellaneous consents (under Section 173 Agreements). Theapplications finalised column includes those applications that have been withdrawnand those for which no permit was required.6. The total number of planning applications lodged in February was 75. The totalnumber of determined applications was 84.85

Ordinary Meeting of Councill agenda26 March 201311. Officers' reportsOCM.034/13 Environmentand Planning Department monthly activity report7. A breakdown of the determined planning applications iss as follows:Application type:Commercial/non-residential developmentMulti-dwelling developmentResidential development (new(dwellings or additions)Vegetation removalSubdivisionPercentage determined2%6.25%48%6.25%6.25%86

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.034/13 Environment and Planning Department monthly activity reportApplication type:Percentage determinedOther 4.1%Miscellaneous consent under Section 173 Agreement 18.75%8. Compared to the same time last year, Council has received four fewer planningapplications than for the same time in 2012.Year 29 February 2012 28 February 2013Year to date 135 1319. At the end of February, the total number of outstanding planning applications was225. This figure is 10 per cent lower than for the same time last year.Year 29 February 2012 28 February 2013Outstanding applications 250 225Planning applications decision timelines10. The following table outlines the timelines for all delegated planning decisions. Thereported figure does not include matters reported to Council which, given the levels ofcommunity consultation required, will not be determined in the 60 day statutorytimeframe.Percentage of delegated applications finalisedin less than 60 daysPercentage9080706050403020100Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMonths2012201311. In February, 67 per cent of planning applications were decided within 60 statutorydays. This lower than normal figure is consistent with early year trends in previousyears, where the finalisation of many applications have been delayed due toCouncil’s policy not to advertise applications over the Christmas/New Year period.87

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.034/13 Environment and Planning Department monthly activity reportVictorian Civil and Administrative Tribunal (VCAT) decisions12. A total of 17 planning matters are currently before VCAT. A schedule of VCATmatters is attached. Two decisions were handed down in February. These arereported as follows:13. 20 Yow Yow Rising, St Andrews – Subdivision of the land into four lots. Councilrefusal – VCAT approvalThe applicant sought permission to subdivide the existing three lots into four lots. Theapplication attracted 10 objections and Council’s Planning Committee determined toissue a Refusal to Grant a Permit on the grounds of loss and fragmentation ofproductive agricultural land, and compromising the future agricultural potential of theland.The Tribunal explored in detail the issue of loss of agricultural land and began byidentifying that agriculture is not a key land use in the surrounding area. The memberobserved that land in the surrounding area has been extensively subdivided into awide range of rural residential type allotments and larger allotments containing hobbyfarms. The Tribunal examined the policy basis for Council’s decision and identifiedthat this area is not defined in the planning scheme as one where agriculture ispreferred. The Tribunal then examined the issue of soil quality and concluded thatthe underlying soils of this area are not highly productive. Despite the poor soilquality, the Tribunal acknowledged that the site is productive for grape production,albeit this required ‘constant attention, skilled cultivation and the supply of water bythe current owner over a period of 30 years’. However, the Tribunal concluded thatthere is no policy basis to support the argument that this proposal will result in asignificant loss of agricultural land.The Tribunal then turned its consideration to whether the subdivision would result inan acceptable outcome in terms of the purposes of the Rural Conservation Zone(Schedule 3). The Tribunal firstly commented that the vineyard was developed over a20 year period prior to the introduction of the zone and as a result the landscape thatis heavily planted with vines: ‘the vineyard does provide an individual visual elementin the landscape which adds to variety and interest’. The Tribunal was satisfied that‘the subdivision will not in itself affect this situation’.The Tribunal was satisfied that the proposed building envelopes for each lot hadbeen located with appropriate consideration to the landscape in respect of avoidingvegetation, ridgelines and gully lines. Whilst Council expressed some concern thatthe inclusion of building envelopes gives an implied right to build a house on each lot,the Tribunal was satisfied that the construction of a dwelling requires a separateplanning permit. The Tribunal concluded that inclusion of building envelopesdemonstrates that due consideration has been given to possible future dwellinglocations and nothing more.The Tribunal was satisfied that the subdivision would result in an acceptable outcomeconsistent with the Rural Conservation Zone (Schedule 3). The Tribunalsubsequently overturned Council’s decision and directed that a planning permit beissued.88

Ordinary Meeting of Councill agenda26 March 201311. Officers' reportsOCM.034/13 Environmentand Planning Department monthly activity report14. 553 Yan YeanRoad Yarrambat – Amendment to Permit. Council refusal – VCATapproval.This amendment application concerned theRose Garden Childcare Centre at theabove property. The owners sought deletionof condition 13 to the existingplanningpermit, which required works to Yan Yean Road to provide left and right turning lanesinto the subject site prior to the commencementof its operation.Followingenforcement action whereby the child care centre has been operating without thenecessary traffic safety improvements to Yan Yean Road, R the owners sought thisamendment on the basis that the cost ofthe required works is too high. Theamendment applicationattracted one objection, and Council issued a Refusal toGrant a Permit on the grounds that the removal of the t required roadworks wouldadversely affect traffic conditions and safety.The applicant submitteda traffic engineering report that supported an alternativeeengineering outcome. Whilst acknowledgingand agreeing with the traffic safety issueidentified by Council, the Tribunal was satisfied that this alternative design (whichhprovides an unprotectedright turn treatment involving localised widening of YanYeanRoad along the east side), is an appropriate design response to address theissueof trafficsafety. The Tribunal directed that thee amended permit be issuedreflecting this alternative design.Regulatory Services UnitBuilding permits issued15. The following graph shows the total numberof building approvals issued within theShireof Nillumbik and the number issued by Council’s Building Team. The thirdcomponent of the graph shows the number of buildingg approvals Council’ ’s BuildingTeamhas issued outsidethe Shiree of Nillumbik.16. The February figures show that thee level of overall building approvals in the Shire ofNillumbik has increased in February compared to the previous month.17. The following graph illustrates that building permitss issued within theShire ofNillumbik by Council. The Februaryy figures reflect that the level of building approvalswithin the Shireissued by Council remains above 30 per cent.89

Ordinary Meeting of Councill agenda26 March 201311. Officers' reportsOCM.034/13 Environmentand Planning Department monthly activity reportAnimal management18. Approximately14,000 pet registration renewal notices are a issued in March each year.This allows existing pet ownerss approximately one month to pay their t pet’sregistration by the statutory payment date of10 April. The following graph illustratessthe number of new (or late renewals) dogs and cats registered forr February.Pet Registrations120100108100806040202018201220130DogsCats19. The following graph illustrates the number ofdogs impounded forr February. The highhlevel of dogs returned to their owners is due to higher than t average State registrationcompliance levels.90

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.034/13 Environment and Planning Department monthly activity reportImpounded Dogs40353025201510503626211564 51Impounded Released to owner Rehoused Other20122013Correspondence20. The following graph illustrates the number of correspondence received by theRegulatory Services Unit for February. This includes building and local law permitapplications, submissions, infringement notice appeals and registration applications.Correspondence80070060070764460550040039330020010002012 2013Total ReceivedActioned to within 10 daysStrategic and Economic Planning UnitVictoria’s residential planning zones reform21. On 6 March 2013, the Minister for Planning released the final details on the reform ofVictoria’s residential planning zones.22. The suite of residential zones includes three new zones – The NeighbourhoodResidential Zone, the General Residential Zone and the Residential Growth Zone,and amendments to the existing Township Zone, Mixed Use Zone and Low DensityResidential Zone.91

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.034/13 Environment and Planning Department monthly activity report23. The Minister appointed a Ministerial Advisory Committee to consider all submissionon the zone reforms. The Committee has reported on the reforms and supported theoverall reforms as well as identifying a number of improvements.Final Zones24. The Minister has considered the recommendations of the Advisory Committee andhas supported a majority of the recommendations. Attachment 4 includes a table thatshows the changes made to the three new residential zones from those proposed inJuly 2012. Attachment 5 shows the changes made to the Township zone, Mixed UseZone and Low Density Residential Zone from those proposed in July 2012.25. The key concerns with the final form of the zones include:Ability to subdivide land in the Low Density Residential Zone to 0.2 hectarewhere reticulated sewerage is available. Council advocated that the currentminimum subdivision size of 0.4 hectares be retained on environmental,bushfire and amenity grounds and in relation to Plenty, on the basis ofdevelopment plans already in place for subdivision of the area. Limited conditions on the establishment of medical centres, places of worshipand food and drink premises, particularly in the Mixed Use Zone.Amendment C6326. Amendment C63 ‘Revision of DCPs’ and Amendment C77 ‘Eltham Gateway’ havebeen forwarded to the Minister for Planning for approval. Amendments C51 ‘ElthamMAC Structure Plan’ and C53 ‘Diamond Creek Twenty20’ are still waiting for theMinister’s approval after 13 months.Environmental Services UnitFood and Health premises inspections27. The following graphs indicate that a total of 72 inspections of registered Food andHealth Premises were conducted in February. This included 36 annual inspectionsand seven follow up inspections to assess issues identified in previous visits. 29Food samples were also obtained. These figures indicate that food premisesinspections are currently on track to meet legislative provisions with regards torequired annual inspections.28. The following definitions describe the types of inspection:Food Act – Inspection of a business that is registered with Council to sell food.This could be a commercial operation or community group.Health Act – Inspection of a business required to be registered with Council.This includes hairdressers, beauty therapy, prescribed accommodation and skinpenetration (tattooing or other procedures that involve equipment penetratingskin).Follow up – A secondary inspection required as a result of identifying noncomplianceswith an initial Food Act or Health Act inspection.92

Ordinary Meeting of Councill agenda26 March 201311. Officers' reportsOCM.034/13 Environmentand Planning Department monthly activity reportTobacco –Sales to Minors test purchasing (too verify retailers donot selllcigarettesto minors) or education visits to ensure requirements for retailers,eating establishments and licensed venues are followed.Food Sampling – Mandatoryannual sampling to ensuree foods sold and/ormanufactured in Nillumbik aree safe.New premises – Inspection for newly establishedbusiness.Transfer – Inspection where transfer of ownershipp of business occurs.Septic tank inspections29. A total of seven applications weree receivedto install a new septic tank system inFebruary. Thefollowinggraph shows 15 inspections were undertakenof septicsystems. In addition 18 permits were issued to either install or use a septic tanksystem.30. The following definitions describes the types of inspections: Site inspection – An initial inspection toensure the installation of a septic tanksystem isappropriate for the site. Final inspection – An inspection during construction to verify the septic tanksystem isinstalled in i accordance with permit conditions.93

Ordinary Meeting of Councill agenda26 March 201311. Officers' reportsOCM.034/13 Environmentand Planning Department monthly activity reportEnvironmental Planning initiatives31. Council received $30,000 through the Federal Government’sLocal GovernmentEnergy Efficiency Program. The funding will go towards the installation of eight solaror heat pump hot water systems onn high hot water use facilities throughoutthe Shire.The nominatedfacilities are: Plenty Park Pavilion Plenty Park Tennis Pavilion Yarrambat Golf Club House Eltham Childcare Co-op Eltham Woods Childcare Co-op Eltham Performing Arts Centre Civic Centre.Conclusion32. It is recommended that Council receives and notes the Environment andPlanningDepartment Activity Report for February 2013.RecommendationThat Council receives the Environment and Planning DepartmentActivity Report forFebruary2013 andnotes thefollowingg items:1. 10 VCAT items have been listedd for hearing before 5 June 2013 andthis is asignificant step towards addressing the backlog off applications that Nillumbikcurrently has before VCAT.2. The release of the reforms of Victoria’s residential planning p zones as containedin this report.94

Information on statutory planning matters and subdivisionsOrdinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.034/13 Environment and Planning Department monthly activity report3. That a further report will be provided to Council concerning the implementationprocess on the new residential zones following receipt of further informationfrom the Department of Planning and Community Development.4. The receipt of $30,000 from the Federal Government for the installation of eightsolar or heat pump hot water systems on high hot water use facilities withinthe Shire.Attachments1. Information on statutory planning matters and subdivisions2. Building dispensations approved in February 20133. Planning Scheme Amendments4. Reformed residential zones for Victoria5. Residential zones - proposed and final zones95

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Status of current planningappeals at VCATSubject land andapplication number20 Yow Yow Rising,St AndrewsP1337/2012373/2011/14P553 Yan Yean Road,YarrambatP1648/2012141/2005/11AP/C1186 Main Road,ElthamP1412/2012174/2011/03P21 Stone Street,Diamond Creek.P2059/2012510/2011/14P345 Ninks Road, StAndrewsP1383/2012247/2011/05P1 Marissa Crescent,GreensboroughP2498/2012624/2011/03P294 Bolton Street,ElthamP2737/2012939/2004/11AP/C1 Elsa Court, ElthamP3514/2012327/2012/03P76-84 and 86-96Bellbird Road, 258-270 Broadgully Roadand 45-55 and 57-65Collard Drive,Diamond CreekP2555/2012703/2003/14PProposal Nature of appeal Hearing date StatusSubdivision of the land from threelots into four lotsAmendment - To change the useand develop the land for a childcare centre, caretaker's houseand associated signageConstruction of three dwellingsand associated vegetationremoval, and alterations to anexisting crossover adjacent toRoad Zone Category 1Subdivision of the land into fourlots (application amended fromfive lots)Use and development of the landfor the construction of a singledwelling, installation of two watertanks and associated vegetationremovalConstruction of three dwellingsAmendment - For developmentand use of the land for tradesupplies (distribution outlet) andwarehouse, business identificationsigns and associated car parking2 lot subdivision, buildings andworks to construct two dwellings,and removal of vegetationResidential subdivision of the landinto 108 lots and vegetationremovalAppeal againstrefusalAppeal againstrefusalAppeal againstrefusalAppeal againstfailureAppeal againstrefusalAppeal againstrefusalAppeal againstrefusal ofamendmentAppeal againstrefusalApplication tocancel or amenda planning permit5 February 2013 VCAT permitto issue.5 February 2013 VCAT permitto issue.4 March 2013 Awaitingdecision14 March 2013 Awaitingdecision15 March 2013 Awaitingdecision3 April 2013 To be heard19 April 2013 To be heard17 May 2013 To be heard17 May 2013 To be heard96

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Subject land andapplication number25 Diamond Street,ElthamP3226/2012375/2011/03P22-42 WattletreeRoad, Eltham NorthP3148/2012639/2011/03P46-50 ReynoldsRoad, Wattle GlenP3409/2012524/2011/14P22 Haldane Road,ElthamP3343/201245/2012/05P955 ButtermansTrack, ChristmasHillsP3502/2012503/2011/05P919 HeidelbergKinglake Road,HurstbridgeP3717/2012465/2012/02P155 Bible Street,ElthamP3763/2012289/2012/03P15 Gipson Street,Diamond CreekP3738/2012488/2011/03P13 Marlow Place,ElthamP94/2013381/2012/03P215 Cherry TreeRoad, Panton HillP412/2013424/2012/05PProposal Nature of appeal Hearing date StatusDevelopment of three additionaldwellings, two lot subdivision(boundary re-alignment) andassociated vegetation removaland earthworksBuildings and works to constructtwenty-three (23) dwellings,construction of fencing, removal ofvegetation, and to alter access onto a Road Zone Category 1(Wattletree Road)Four (4) lot subdivision andremoval of native vegetationBuildings and works to construct adwelling, swimming pool and theremoval of native vegetationUse and development of the landfor a dwelling, associatedearthworks and vegetationremovalUse of the land for a shop,buildings and works to constructsix dwellings, waiver of carparking requirements, removal ofsubstantial vegetation and partdemolition and alterations to aheritage building (removal ofadditions, carport and sheds)Buildings and works to constructfour dwellings, construction of afront fence and removal ofvegetationBuildings and works to constructtwo (2) dwellings2 lot subdivision, construction of asecond dwelling, and associatedvegetation removalBuilding and works to construct afenceAppeal againstrefusalAppeal againstrefusalAppeal againstrefusalAppeal againstrefusalAppeal againstrefusalAppeal againstrefusalAppeal againstfailureAppeal againstrefusalAppeal againstrefusalAppeal againstrefusal21 May 2013 To be heard22, 23 and 24May 2013To be heard29 May 2013 To be heard30 May 2013 To be heard4 June 2013 To be heard5 June 2013 To be heardTo be setTo be setTo be setTo be setTo be heardTo be heardTo be heardTo be heard97

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Planning and Environment Act 19879 February – 4 March 2013Section Delegation Delegate Number ApplicationdateS.61 Issue of Permitwith conditionsMPS 406/2012/17P 30-Aug-12 Installation of replacementinternally illuminated andbusiness identification signageand promotion signageMPS 467/2012/01P 3-Oct-12 Change of use to a medicalcentre (massage therapy,osteopathy and counselling) andthe display of advertising signageMPS 421/2012/05P 6-Sep-12 Buildings and works to extend anexisting dwellingMPS 418/2012/05P 5-Sep-12 Buildings and works to extend anexisting dwellingMPS 538/2012/05P 1-Nov-12 Buildings and works to extendand alter an existing dwellingMPS 488/2012/05P 5-Oct-12 Buildings and works to constructan outbuilding (shed) andassociated vegetation removalDescription Address Dec date318 Ryans Road, Eltham north 28/02/20135 Collins Street, Diamond Creek 28/02/201326 Weerona Way, North Warrandyte 25/02/201324 Hartland Way, Eltham 27/02/201346 Youngs Road, Yarrambat 28/02/2013440 Buttermans Track, St Andrews 28/02/2013MPS 485/2012/05P 4-Oct-12 Buildings and works to constructan upper level balconyMPS 610/2012/05P 7-Dec-12 Buildings and works to constructa verandahMPS 597/2012/05P 30-Nov-12 Buildings and works for anoutbuilding214 Allendale Road, Research 1/03/201372 Henry Street, Eltham 11/02/2013265 Deep Creek Road, ArthursCreek27/02/201398

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Section Delegation Delegate Number ApplicationdateMPS 568/2012/05P 15-Nov-12 Buildings and works to constructbarn with wheelchair accessMPS 563/2012/05P 13-Nov-12 Buildings and works to constructan alfrescoMPS 561/2012/05P 13-Nov-12 Buildings and works to constructa fenceDescription Address Dec date56 Oatland Road, Plenty 22/02/201378 Bannons Lane, Yarrambat 11/02/20135 Thomas Street, Eltham 28/02/2013MPS 7/2013/14P 15-Jan-13 2 lot subdivision of the land 808 Heidelberg-Kinglake Road,Hurstbridge21/02/2013MPS 3/2013/10FP 15-Jan-13 Fast track -Removal of one tree 5 Rotin Court, Plenty 25/02/2013MPS 648/2012/17P 31-Dec-12 To display and erect businessidentification signage53 Challenger Street, DiamondCreek28/02/2013MPS 640/2012/14P 24-Dec-12 3 lot subdivision of the land 8 Fyffe Street, Diamond Creek 21/02/2013MPS 634/2012/05P 20-Dec-12 Buildings and works to constructa fenceMPS 631/2012/05P 19-Dec-12 Buildings and works to extend anexisting dwellingMPS 627/2012/05P 17-Dec-12 Buildings and works to constructa verandah and deckMPS 625/2012/05P 14-Dec-12 Buildings and works to constructa front gateMPS 623/2012/05P 13-Dec-12 Buildings and works to constructa verandahMPS 617/2012/06P 12-Dec-12 Buildings and works to replaceand relocate underground tanksand alterations to the servicestationMPS 52/2013/10P 15-Feb-13 Removal of one tree within roadreserve to allow for drainageupgrade works27 Swan Street, Eltham 15/02/201321 Stewart Road, Hurstbridge 4/03/201311 Gum Hill Court, Eltham 1/03/201375 Catani Boulevard, Bend of Islands 28/02/201394 Cowin Street, Diamond Creek 27/02/2013274 Diamond Creek Road, DiamondCreek27/02/2013Punkerri Circuit 4/03/201399

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Section Delegation Delegate Number ApplicationdateDescription Address Dec dateMPS 37/2013/10P 8-Feb-13 Removal of three (3) trees 5 Blackwood Grove, Plenty 14/02/2013MPS 33/2013/05P 1-Feb-13 Buildings and works to constructa veranda1443 Main Road, Eltham 19/02/2013MPS 27/2013/10FP 31-Jan-13 Removal of one tree 13 Eucalyptus Road, Eltham 11/02/2013MPS 117/2012/03P 26-Mar-12 Buildings and works to constructa second dwellingMPS 237/2011/05P 11-May-11 Buildings and works to constructan outbuilding (shed) andverandaMPS 323/2012/05P 9-Jul-12 Use and development of the landfor a dwelling and nativevegetation removalMPS 592/2012/05P 29-Nov-12 Buildings and works to constructa screen fenceMPS 186/2012/06P 4-May-12 The use of land for a place ofassembly (children's party venue)and two business identificationsignsS.61 Refusal MPS 341/2012/03P 24-Jul-12 Buildings and works to constructa second dwellingS.62 AmendmentsapprovedMPS 414/2012/14P 31-Aug-12 5 lot subdivision of the land andremoval of vegetationMPS 569/2012/05P 15-Nov-12 Buildings and works to constructa carport15 Kerby Street, Eltham 27/02/2013640 Heidelberg-Kinglake Road,Hurstbridge20/02/201397 Menzies Road, Kangaroo Ground 25/02/201314 Dobell Drive, Eltham 21/02/2013605 Yan Yean Road, Yarrambat 25/02/20136 Ripon Close, Diamond Creek 15/02/2013333 Yan Yean Road, Plenty 25/02/20131 Marrakai Court, Eltham North 4/03/2013MPS 642/2012/14P 27-Dec-12 5 lot subdivision of the land 2 Browns Lane, Plenty 22/02/2013MPS 336/2006/12E/B 17-Jan-13 Extension of Time - Developmentin the form of extension toexisting dwelling, construction ofgarage and associated treeremoval.610 Heidelberg-Kinglake Road,Wattle Glen4/03/2013100

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Section Delegation Delegate Number ApplicationdateMPS 724/2002/12E/C 17-Jan-13 Extension of time - For theretention of an illuminated signMPS 95/2012/12E/A 20-Feb-13 Extension of Time - Removal ofone treeMPS 549/2010/12E/A 11-Feb-13 Extension of Time - Buildings andworks to construct a shedMPS 580/2012/20P 23-Nov-12 Miscellaneous consent toconstruct a dwelling outside thebuilding envelopeMPS 14/2013/20P 18-Jan-13 Miscellaneous Consent toremove 3 treesMPS 4/2013/20P 15-Jan-13 Miscellaneous consent forpruning one tree outside thebuilding envelopeMPS 34/2013/20P 7-Feb-13 Miscellaneous consent to remove2 treesDescription Address Dec date2 Sunrise Drive, Greensborough 14/02/20136 Girraween Drive, Eltham 25/02/201322 Boyd Street, North Warrandyte 15/02/201315 Brownlow Drive, Diamond Creek 15/02/20135 Blackwood Grove, Plenty 14/02/20135 Rotin Court, Plenty 25/02/201325 Kingfisher Drive, Diamond Creek 25/02/2013MPS 23/2013/20P 25-Jan-13 Miscellaneous consent 56 Oatland Road, Plenty 22/02/2013MPS 314/2012/20P 21-Jun-12 Miscellaneous consent toconstruct a dwelling exceeding aheight of 5 metres and works(excavations) outside the buildingenvelopeMPS 181/2012/20P 3-May-12 Miscellaneous consent toconstruct works outside thebuilding envelopeMPS 549/2011/11AC/A 29-Nov-12 Plans required by permitcondition-Buildings and works toconstruct three (3) dwellings andremoval of vegetation30 Swan Street, Eltham 27/02/201344 Kangaroo Ground-Wattle GlenRoad, Wattle Glen14/02/201352 Metery Road, Eltham 15/02/2013101

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Section Delegation Delegate Number ApplicationdateMPS 452/2011/11AC/A 14-Nov-12 Condition 1 Plans - Replacementof business identification signageand internally illuminated signageand repainting of the existingancillary convenience storeMPS 389/2010/11AC/B 22-Jan-13 Landscaping plans required bypermit condition 3 - Constructionof two buildings containing tendwellingsMPS 168/2012/11AC/A 15-Jan-13 Condition 1 and 3 Plans -Development of land for asecond dwelling and theassociated removal of nativevegetationMPS 592/2009/11AC/B 14-Feb-13 Condition 1 Plans - Buildings andworks to construct a garage andfront fenceMPS 238/2011/11AC/A 7-Feb-13 Condition 1 Plans - Subdivisionof the land into two (2) lotsMPS 458/2012/11AC/A 1-Feb-13 Condition 1 Plans - Use anddevelopment of land for a singledwellingMPS 185/2012/11AC/A 31-Jan-13 Condition 1 and 2 Plans -Buildings and works to constructa dwelling and associatedvegetation removalMPS 236/2008/11AP/D 30-Aug-12 Amendment - Buildings andworks to extend the existingdwelling, to allow for a swimmingpool and removal of nativevegetationDescription Address Dec date650 Main Road, Eltham 28/02/201328 Luck Street, Eltham 15/02/20139 Susan Street, Eltham 22/02/201320 Floriston Grove, Eltham 27/02/201325 Orchard Avenue, Eltham North 4/03/20131 Heckers Hill Way, KangarooGround14/02/201330 Swan Street, Eltham 27/02/2013160 Church Road, Panton Hill 20/02/2013102

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Section Delegation Delegate Number ApplicationdateMPS 939/2004/11AP/D 5-Nov-12 Amendment - Development anduse of the land for trade supplies(distribution outlet) andwarehouse, businessidentification signs andassociated car parkingMPS 603/2010/11AP/B 10-Dec-12 Amendment - Buildings andworks to extend the existingdwelling with associated nativevegetation removalMPS 430/2006/11AP/D 7-Dec-12 Amendment to permit-Subdivision of the land into 33lots and associated vegetationremovalMPS 311/2011/11AP/B 28-Nov-12 Amendment - Buildings andworks to construct a dwelling atthe rear of the siteMPS 717/2007/11AP/A 27-Nov-12 Secondary Consent - Subdivisionof the land into two (2) lotsMPS 160/2007/11AP/A 3-Jan-13 Secondary Consent -Construction of nine dwellings,removal of vegetation andconstruction of an access roadMPS 570/2010/11AP/A 19-Dec-12 Secondary Consent - Use anddevelopment of the subject sitefor a single dwelling andassociated outbuildings togetherwith the removal of vegetationMPS 277/2012/11AP/A 8-Feb-13 Amendment - Buildings andworks to alter and extend anexisting dwelling and replace theexisting dwelling roofDescription Address Dec date294 Bolton Street, Eltham 4/03/201322 Lavender Park Road, Eltham 1/03/201321 River Avenue, Plenty 21/02/2013808 Heidelberg-Kinglake Road,Hurstbridge15/02/201313 Talwong Court, Research 1/03/20132 Parsons Road, Eltham 21/02/20134 Sheoak Place, Plenty 21/02/20131705 Heidelberg-Kinglake Road, StAndrews4/03/2013103

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Section Delegation Delegate Number ApplicationdateMPS 35/2002/11AP/A 5-Feb-13 Amendment - For the purpose oftwo business identification signsMPS 217/2011/11AP/A 1-Feb-13 Secondary Consent - Buildingsand works to extend the existingdwellingDescription Address Dec date2 Sunrise Drive, Greensborough 14/02/201333 Brenda Road, Research 22/02/2013104

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Subdivision Act 1988Decisions made under delegation February 2013Section Thing delegated Delegate Date Application number Address No. of lotsS6(1) Certified Plans Subdivision Officer 27/02/13 15/2012/Cert 285 Diamond Creek Road, Plenty -Stage 1Subdivision Officer 19/02/13 24/2012/Cert 77 Railway Parade, Eltham 3Subdivision Officer 27/02/13 45/2012/Cert 285 Diamond Creek Road, Plenty -Stage2Subdivision Officer 7/02/13 47/2012/Cert 31 Ingrams Road, Research EasementcreationSubdivision Officer 21/02/13 2/2013/Cert 808 Heidelberg-Kinglake Road,HurstbridgeSubdivision Officer 13/02/13 4/2013/Cert 45-51 Browns Lane, Plenty Road splayS6(7) Re-certification Subdivision Officer 13/02/13 67/2011/Cert 140 McLennans Road, Plenty 11S21(1) Statement of Compliance Subdivision Officer 27/02/13 8/2012/Cert 33 Heacham Road, Eltham North 2Subdivision Officer 27/02/13 15/2012/Cert 285 Diamond Creek Road, Plenty -Stage 1Subdivision Officer 20/02/13 25/2012/Cert 65 Ingrams Road, Research 4Subdivision Officer 13/02/13 31/2012/Cert 221 Plenty River Drive, Greensborough 2Subdivision Officer 27/02/13 45/2012/Cert 285 Diamond Creek Road, Plenty -Stage 2Subdivision Officer 7/02/13 47/2012/Cert 31 Ingrams Road, Research EasementcreationSubdivision Officer 1/02/13 42/2011/Cert 77-101 River Ave, Plenty (Hawk View) 9Subdivision Officer 13/02/13 4/2013/Cert 45-51 Browns Lane, Plenty Road splay66266105

Building dispensions approved in February 2013OCM.034/13 Environment and Planning Department monthly activity reportAttachment 1Planning and Environment Act 1987Section 173 agreements signedunder delegation February 2013Section 173agreement delegateDateexercisedApplicationnumberAddressPropManager PlanningServicesManager PlanningServicesManager PlanningServicesManager PlanningServices11/02/13 105/2004/P 10 Yellowbox Way,Diamond Creek5/02/13 39/2012/P 221 Plenty River Drive,Greensborough11/02/13 214/2012/P 133 Mount Pleasant Road,Eltham18/02/13 459/2012/P 112 Brougham Street,ElthamEnfor2 lotSeco2 lot106

Planning Scheme AmendmentsOCM.034/13 Environment and Planning Department monthly activity reportAttachment 2Dispensations approved1 ‐ 28 February 2013ApplicationnumberDecision date Description Address1066 28 February 2013 Report and consent - Reg 409(minimum street setback)1077 27 February 2013 Report and consent- (Reg 415)Walls on boundaries2013419 19 February 2013 Report and consent Reg 409Minimum street setback1090 19 February 2013 Report and consent- Reg 409(Overlooking)1046 14 February 2013 Report and consent - Reg 417(Solar access to existing northfacing habitable room window)1040 4 February 2013 Report and consent - Reg 409(minimum street setback)12 Miowera Green,Greensborough20 Ashdale Grove, Eltham59 Meander Road,Hurstbridge2 Fordhams Road, Eltham180 Bolton Street, Eltham1370 Main Road, Eltham107

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 3Strategic PlanningCurrent Planning Scheme AmendmentsAmendment Comment StatusAmendment C51Amendment toimplement the ElthamMajor Activity CentreStructure Plan.This Amendment proposes a series of policychanges, rezonings and overlays to implementthe findings of the Eltham Major ActivityCentre Structure Plan (August 2004). Theamendment will also rezone land associatedwith the construction of the circulatory road.Council resolved to commence Amendment C51 and seek the Minister’sauthorisation at the May 2008 Ordinary meeting. In response to thisrequest, DPCD have requested a series of modifications to theAmendment, principally regarding proposed mandatory building heights,prior to authorising the amendment. Council met with the Minister forPlanning on 13 August 2009. At this meeting, Council tabled a modifiedproposal for mandatory heights and the Minister indicated his agreementwith this proposal. Council officers subsequently met with DCPD andreached agreement about the form of the proposed planning controls. Arequest for authorisation was submitted to the Minister on 17 November2009. Authorisation was received from the Minister for Planning on 30December 2009. Exhibition concluded on Friday, 26 March 2010 and 30submissions were received. Council decided to refer to refer submission toan independent Planning Panel at its Policy and Services Committee on 8June 2010. The directions hearing was held on 24 August 2010. The Panelhearing was conducted over four days; the 3, 4, 5 and 8 November.Council considered the report of the independent Panel at its Policy andServices Committee on 9 August 2011 and resolved to adopt theamendment subject to changes.Latest action:The amendment has been forwarded to the Minister for Planning forapproval.Next action:The Minister for Planning approves the amendment.108

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 3Amendment Comment StatusAmendment C53Amendment toimplement DiamondCreek Twenty20This Amendment proposes a series of policychanges, rezonings and overlays to implementthe findings of the Diamond Creek Twenty20for the Diamond Creek Major Activity Centre.Council resolved to commence Amendment C53 and seek the Minister’sauthorisation at the May 2008 Ordinary meeting. In response to thisrequest, DPCD have requested a series of modifications to theAmendment, principally regarding proposed mandatory building heights,prior to authorising the amendment. Council has received a number ofbriefings on this matter. Council met with the Minister for Planning on 13August 2009. At this meeting, Council tabled a modified proposal formandatory heights and the Minister indicated his agreement with thisproposal. Council officers subsequently met with DCPD and reachedagreement about the form of the proposed planning controls. A request forauthorisation was submitted to the Minister on 17 November 2009.Authorisation was received from the Minister for Planning on 30 December2009. Exhibition concluded on Friday, 26 March 2010 and 12 submissionswere received. Council decided to refer to refer submission to anindependent panel. The directions hearing was held on 24 August 2010and the Panel hearing was conducted over four days; the 3, 4, 5 and 8November. Council considered the report of the independent Panel at itsPolicy and Services Committee on 9 August 2011 and resolved to adoptthe amendment subject to changes.Latest action:The amendment has been forwarded to the Minister for Planning forapproval.Next action:The Minister for Planning approves the amendment.109

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 3Amendment Comment StatusAmendment C63Revises DevelopmentContributions Plans 2and 4 to better reflectnew developmentforecasts and currentconstruction costs.This amendment seeks to vary Clause 45.06‘Development Contributions Plan Overlay –Schedules 2 and 4’, based on the preparationof new Development Contributions Plans(DCPs) for Diamond Creek – Area B and thePlenty Low Density Area. The new DCPs havebeen modified to include: Revised rates of development within eacharea. Current construction costs. A new index (the Building Price Index) toadjust construction costs annually. A variation to the timing of delivery ofinfrastructure projects.The amendment also varies Clause 81 toincorporate the new DCPs.Council supported the commencement of this amendment at its Policy andServices Committee Meeting on 11 August 2009. Council officerssubmitted a request to DPCD and the Minister for Planning forauthorisation of the amendment on 19 November 2009. Authorisation wasgranted on 14 December 2009. Exhibition commenced on 22 January2010 and submissions closed on Monday, 1 March 2010 with six objectingsubmission received. The Minister for Planning granted a 12 monthextension on 21 November 2011. Council considered submissions at itsMarch Policy and Services Committee meeting, and resolved to requestthe Minister to appoint an independent Planning Panel to hear theconcerns of submitters. The Panel hearing was held on 14 June 2012,which recommended that the Amendment be adopted, subject tomodification. Council adopted the amendment at its Ordinary Meeting on25 September 2012.Latest action:The Development Contribution Plan were modified in line with the Panelrecommendations and forwarded to the Minister for Planning on 25February 2013.Next action:The Minister for Planning will approve the amendment which will mark itscompletion.110

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 3Amendment Comment StatusAmendment C77Revision of the planningprovisions applying tothe Eltham Gateway.The amendment is based on the findings ofthe Eltham Gateway Review, and seeks tomake the Eltham Gateway Design Guidelinesa reference document within the NillumbikPlanning Scheme. It is proposed to revise theDesign and Development Overlay – Schedule1, introduce a Significant Landscape Overlay,and make changes to Clause 22.10 ‘ElthamGateway Policy’ amongst other changes.Council resolved to commence the amendment at its Policy and ServicesCommittee meeting held on 14 February 2012. Authorisation was grantedby the Minister for Planning on 29 February 2012 and exhibition wasconducted from 29 March to 4 May 2012. Twelve submissions werereceived, which were considered by Council at its Policy and ServicesCommittee meeting on 17 July 2012. Council resolved to refer the matterto an independent Panel for consideration. The Minister for Planningappointed a Panel to hear submissions. The directions hearing was heldon 11 September 2012 and the Panel was held on Tuesday, 15 October2012. The report of the Panel was received on 1 November 2012, andsupported the amendment subject to slight modifications. Council adoptedthe amendment at its February Policy and Services Committee.Latest action:The amendment has been forwarded to the Minister for Planning forapproval on 5 March 2013.Next action:The Minister for Planning will approve the amendment which will mark itscompletion.111

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 3Amendment Comment StatusAmendment C78(part 2) An amendmentto apply the HeritageOverlay to severalidentified sites and alterthe Heritage Overlaycurrently applying to twosites.Amendment C82A correctionsamendment for variousproperties across theShire.The amendment proposes to apply theHeritage Overlay permanently to 42-44 Main-Hurstbridge Road, Diamond Creek, sevensites in Hurstbridge and make changes to thecurrent HO applying to sites at 265 NinksRoad St.Andrews and 780 Heidelberg-Kinglake Road, Hurstbridge.The amendment proposes a range of minoradministrative changes and corrections to theNillumbik Planning Scheme, including therezoning of a number of Council reserves.Council supported the commencement of this amendment at its OrdinaryMeeting of 27 March 2012. Authorisation to commence the amendmentwas granted on 27 April 2012. Further investigation was undertaken intoadditional sites, which concluded that these sites should also be includedwithin the Heritage Overlay. The Minister for Planning re-authorisedAmendment C78 on 13 August 2012, to include the Batman Apple Treeand Dunmoochin Black Dam sites and the other properties requiringcorrections in addition to those originally proposed to be included in theamendment. Public exhibition commenced on Thursday 6 September2012 for one month. One submission was received. Council consideredsubmissions at the Policy and Services Committee meeting on 11December 2012, where Council resolved to split the amendment into twoparts.Latest action:The Panel was conducted at the Council offices on Tuesday 19 February2013.Next action:Council will consider the Panel report and determine whether to adopt orabandon Part 2 of Amendment C78.Council supported the commencement of this amendment at its OrdinaryMeeting on 18 December 2012. Council sought authorisation from theMinister for Planning to commence the amendment, and for exemptionfrom notice in line with Section 20(2) on 18 January 2013.Latest action:Authorisation from the Minister for Planning to commence the amendment,and a partial exemption from notice was granted by the Minister forPlanning on 23 January 2013.Next action:Council will now proceed with finalising the amendment documentationand giving limited notice for some of the properties within the amendment.112

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 3113

Reformed residential zones for VictoriaOCM.034/13 Environment and Planning Department monthly activity reportAttachment 4114

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 4115

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 4116

Residential zones - proposed and final zonesOCM.034/13 Environment and Planning Department monthly activity reportAttachment 4117

OCM.034/13 Environment and Planning Department monthly activity reportAttachment 5Residential ZonesProposed and final zonesZone Proposed July 2012 Final New ZoneMarch 2013Township ZonePermit trigger toconstruct or extendone dwelling on a lotLot less than 200 squaremetresLot less than 300square metresMedical CentreAllowed without a permitsubject to a conditionrestricting size to 250 sqmNo changeMixed Use ZonePermit trigger toconstruct or extendone dwelling on a lotLot less than 80 squaremetresLot less than 300square metresPlace of WorshipAllowed without a permitsubject to a conditionrestricting size to 250 sqmNo changeMedical CentreAllowed without a permitsubject to a conditionrestricting size to 250 sqmNo changeFood and DrinkPremisesAllowed without a permitsubject to a conditionrestricting size to 250 sqmNo changeOffice (other thanmedical centre)Allowed without a permitsubject to a conditionrestricting size to 250 sqmNo changePlace of WorshipAllowed without a permitsubject to a conditionrestricting size to 250 sqmNo changeLow DensityResidential ZoneMinimum lot size0.4 hectare for each lotwhere reticulatedsewerage is not connected.No change0.2 hectare for each lotwhere reticulatedsewerage is connected.Medical CentreAllowed without a permitsubject to a conditionrestricting size to 250 sqmAllowed without apermit but with stricterconditions for userequiring the site toadjoin or have accessto a road in a roadzone.118

Ordinary Meeting of Council agenda 26 March 2013OCM.035/13 Assemblies of Council report11. Officers' reportsOCM.035/13 Assemblies of Council reportFile: 10/30/002Distribution: PublicManager: Andrew Port, General Manager Corporate ServicesAuthor: Naomi Ellis, Governance OfficerSummaryIn accordance with section 80A(2) of the Local Government Act 1989 Council is requiredto report as soon as practicable to an Ordinary meeting of Council a record of anyassemblies of Councillors held.This report lists assemblies of Councillors forms that have been submitted since the matterwas last reported to Council on 26 February 2013.Background1. Amendments to the Local Government Act 1989 (the Act) in October 2010 requirerecords of assemblies of Councillors to be reported to an Ordinary Meeting of Counciland recorded in the minutes of that meeting.Policy context2. This report directly supports the achievement of Council Plan 2009-2013 strategy:4.1.11 Ensure all statutory requirements are met.Budget implications3. This is a routine reporting item, the resources for which are contained in Council’scurrent operating budget.Consultation/communication4. None required.Issues/options5. An assembly of Councillors is defined in section 76AA of the Act. It is a meeting atwhich matters are considered that are intended or likely to be the subject of a Councildecision or the exercise of delegated authority and which is either of the following:A planned or scheduled meeting that includes at least half the Councillors andat least one Council Officer. These assemblies do not include meetings ofCouncillors and Council staff that are not planned or scheduled.A meeting of an advisory committee where at least one Councillor is present.An advisory committee is any committee established by the Council, other thana special committee, that provides advice to the Council or to a specialcommittee or to a member of Council staff who has been delegated a power orduty or function of the Council.119

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.035/13 Assemblies of Council report6. A record must be kept of an assembly of Councillors and include the names of allCouncillors and Council staff attending, the matters considered, disclosures ofconflict of interest and whether a Councillor left the meeting after making adisclosure.7. In accordance with section 80A(2) of the Act, Council is required to report as soon aspracticable to an Ordinary Meeting of Council a record of any assemblies ofCouncillors held.8. The recommendation contains the list of assemblies of Councillors forms that havebeen submitted since the matter was last reported to Council on 26 February 2013.Conclusion9. It is recommended that Council receives the records of recent assemblies ofCouncillors as contained in this report, fulfilling section 80A(2) of the LocalGovernment Act 1989.RecommendationThat Council, in accordance with section 80A(2) of the Local Government Act 1989,receives the records of the following assemblies of Councillors:1 Date of assembly 7 and 8 February 2013Matters considered Councillor Planning WorkshopCouncillors presentStaff presentConflict of interestCr Peter PerkinsCr Helen ColemanCr Meralyn KleinCr Michael YoungStuart BurdackConal CreedonAndrew PortClem GillingsNone declaredCr Anika Van HulsenCr Bronnie HattamCr Ken KingRansce SalanAllison WattMark Spaziani2 Date of assembly 18 February 2013Matters consideredCouncillors presentStaff presentConflict of interestCommunity Inclusion Advisory CommitteeCr Bronnie HattamKathy BatesPatrick WoodNone declaredAmber Smith120

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.035/13 Assemblies of Council report3 Date of assembly 18 February 2013Matters considered Eltham Major Activity Centre Development ForumCouncillors present Cr Bronnie Hattam Cr Helen ColemanStaff presentChad GriffithsPaul FyffeRansce SalanConflict of interest None declared4 Date of assembly 20 February 2013Matters considered Green Wedge Management Plan ImplementationAdvisory CommitteeCouncillors presentStaff presentConflict of interestCr Bronnie HattamCr Ken KingJackie DonkinChad GriffithsNone declaredCr Anika Van HulsenPat Vaughan5 Date of assembly 25 February 2013Matters considered Kangaroo Ground Memorial Park and Tower ofRemembrance Advisory CommitteeCouncillors present Cr Ken King Cr Meralyn KleinStaff present Adrian Cully Rod WilsonConflict of interest None declared6 Date of assembly 26 February 2013Matters considered Pre-meeting for Ordinary Council MeetingCouncillors presentStaff presentConflict of interestCr Peter PerkinsCr Helen ColemanCr Meralyn KleinCr Michael YoungStuart BurdackConal CreedonAndrew PortClem GillingsRansce SalanPat VaughanMark NoonanMathew DeaytonNone declaredCr Anika Van HulsenCr Bronnie HattamCr Ken KingStephen MelouryTara FrichitthavongNatalie HallNichole JohnsonCorrienne NichollsMark SpazianiJon Miller121

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.035/13 Assemblies of Council report7 Date of assembly 28 February 2013Matters consideredCouncillors presentStaff presentConflict of interestEdendale Advisory CommitteeCr Michael YoungPat VaughanRachel BishopRachel DeansNone declared8 Date of assembly 28 February 2013Matters consideredCouncillors presentStaff presentConflict of interestRecreation Trails Advisory CommitteeCr Anika Van HulsenDarren BennettJess RaeNadine WooldridgeNone declared9 Date of assembly 4 March 2013Matters considered Audit CommitteeCouncillors present Cr Ken King Cr Meralyn KleinStaff presentStuart BurdackAndrew PortMark SpazianiSuzy EllingsenCraig CommaneConflict of interestNone declared10 Date of assembly 5 March 2013Matters consideredCouncillors presentOfficer briefings of Councillors Planning Committee items Panton Hill Bushland Reserves update Eltham Copper Butterfly Recovery Council Plan Budget 2013-2014 St Andrews Township PlanCr Peter PerkinsCr Helen ColemanCr Meralyn KleinCr Michael YoungCr Anika Van HulsenCr Bronnie HattamCr Ken King122

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.035/13 Assemblies of Council reportStaff presentConflict of interestStuart BurdackConal CreedonAndrew PortClem GillingsRansce SalanAllison WattMark SpazianiJeremy LivingstonAnita FitzpatrickLouise WilliamsJonathon McNallyRenae ClarkCorinne MaysLisa PittleNicole DriverBrad TaddayFiona StevensNaomi EllisPat VaughanRobert MalignaggiCr Ken King declared an indirect interest in the Budget2013-2014 item as a potential recipient of a SustainableAgriculture Rebate.11 Date of assembly 12 March 2013Matters consideredCouncillors presentStaff presentConflict of interestPre-meeting for Policy and Services Committee andPlanning CommitteeCr Peter PerkinsCr Helen ColemanCr Meralyn KleinCr Michael YoungStuart BurdackConal CreedonAndrew PortNone declaredCr Anika Van HulsenCr Bronnie HattamCr Ken KingClem GillingsRansce SalanJeremy Livingston12 Date of assembly 19 March 2013Matters consideredCouncillors presentOfficer briefings of Councillors Nillumbik tourism brand Nillumbik Community Fund Council Plan – indicators Fire Services Levy communications plan Eltham Community and Reception Centre Nillumbik Trails Strategy Budget 2013-2014Cr Helen ColemanCr Meralyn KleinCr Michael YoungCr Anika Van HulsenCr Bronnie HattamCr Ken King123

Ordinary Meeting of Council agenda 26 March 201311. Officers' reportsOCM.035/13 Assemblies of Council reportStaff presentConflict of interestStuart BurdackConal CreedonAndrew PortClem GillingsRansce SalanChad GriffithsChristine GibbinsMark NoonanAllison WattNaomi EllisDarren BennettPam WortleyMark SpazianiCr Helen Coleman declared a conflict of interest in partof the Budget 2013-2014 briefing and left the meetingduring discussion of that item.AttachmentsNil124

Ordinary Meeting of Council agenda 26 March 201312. Sealing ScheduleNil13. Notices of Motion13. Notices of MotionNil14. Delegates' reports14. Delegates' reports15. Supplementary and urgent business15. Supplementary and urgent business

Ordinary Meeting of Council agenda 26 March 201316. Confidential Reports16. Confidential reportsThe Meeting may be closed to members of the public to consider confidential matters.MotionThat the Council closes the meeting to the public pursuant to section 89(2)of the Local Government Act 1989 to consider the following items, whichare confidential for the reasons indicated:Report no. Title Reason for confidentialityOCM.036/13 Confidential items under section 77of the Local Government Act 1989(h) any other matter which theCouncil or specialcommittee considers wouldprejudice the Council orany person