A Guide for Authorised Persons - Gov.uk

Filled register books4.30 Once you have completed your registers, you should keep one in the safe anddeposit the second with the superintendent registrar.Searching and issuing certificates4.31 Every authorised person who has marriage registers in his or her custody must allowsearches to be made “at all reasonable hours” under the provisions of the MarriageAct 1949. Searches must be carried out either by you or in your presence.4.32 The Act also allows for you to issue a certificate of any entry in those registers uponpayment of a fee, as determined by the Registrar General. Certificates issued to thepublic must be issued on the certificate stock supplied by GRO and be completecopies of the original entries, including any corrections (marginal notes). Do notinclude numbered errors in a copy of a marriage entry if they were made before theentry was completed.4.33 If an error is made when issuing a certificate, the certificate must be spoilt and a freshone written. This is done by noting the counterfoil and disposing of the certificate in asecure manor. Further guidance on this practice can be obtained from your localregister office.Register from which copies are to be made4.34 When an error has been made in one book only, a certified copy of the entry shouldbe made from the book containing the correct entry. The marginal error numbers willnot, therefore, always run consecutively in the certified copies.4.35 Examples of entriesExamples of marriage registration can be found in Appendix D.16