A Guide for Authorised Persons - Gov.uk

Errors in duplicate registers5.5 Errors and corrections should not be repeated for the sake of uniformity and thereforethe numbering of errors may not match in both registers.5.6 All errors as outlined above must be reproduced in quarterly certified copies.After the entry is complete5.7 If an error is discovered in the registers after the entry is complete, the couple maywish to have it corrected. To do this they will need to complete an application formwhich is then sent into the GRO casework team.An example of the form and guidance notes can be found in Appendix F. Theapplication form and guidance notes are available for the couple to download fromthe “correcting a record” pages on the “Directgov” website or can be obtained fromeither the local register office or GRO.5.8 There are certain legal requirements for all corrections:all corrections must be made in the margin without altering the original detailscorrections must be made in the presence of the parties married OR, in theirabsence, in the presence of the SR and two credible witnessesthe two witnesses should, if possible, have been present at the marriage or theymust have personal knowledge of the facts of the casethe marginal note must be signed by the persons in whose presence it is madeand by you, along with your designation and date of the correctioncorrections must be made in both duplicate registers (if the error occurs in both); ifone register has already been deposited with the SR, they will, at your request,arrange for it to be released to youthe quarterly certified copies should also be updated; if they have already beensent to the SR you must complete an occasional copy form and send it to GRO.Examples of entries5.9 Examples of marriage correction can be found in Appendix D.18