Registration Guide for Year 1 Students - Wilfrid Laurier University

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Being a Laurier ParentInformation Regarding Course Registration and Money MattersAlthough your son or daughter is a youngadult now, we still find that students benefitgreatly from the support of their parent orguardian through this important transition.We have designed this guide to help with theregistration process and answer your manyquestions. We hope you will find it useful.Headstart - for ParentsOffered as part of our Headstart transitionto university, our program for parents willhelp you prepare to support your son/daughter through that first year and beyond.This program addresses such topics as:• the highs and lows of the student lifecycle• how to deal with the new familydynamic• services available to help your son/daughter make the most of university• residence and campus life• financial aid• and much moreHeadstart is offered on selected days in May,June and July. For information, please visitwww.wlu.ca/headstart. Registration willbegin in mid-March.Registering Online for CoursesAlthough this is the time in a young adult’slife to encourage independence, teenagersstill rely heavily on the advice and guidanceof their parents or guardians. Therefore,you need to be well informed to help themmake the best decisions. You should also beaware that even though there are resourcesavailable, it is solely their responsibility toensure they are registered correctly to meetprogram and graduation requirements. Asa family member, you can encourage yourson/daughter’s successful registration by:Being ProactivePlan ahead, in terms of the program theywant to pursue and the specific courses,involves exploring their interests andstrengths, carefully reading all registrationmaterials and attending the Headstartprogram. By being proactive, their abilityto get the courses they want and need tograduate will be enhanced.Use All Available ResourcesMake sure you use all of the availableresources such as the online UndergraduateAcademic Calendar found at www.wlu.ca/calendars, this Registration Guide, theMaster Schedule found at www.wlu.ca,Academic Info, Class Schedules and theHeadstart program where they can meetand talk with an academic advisor.Meet With Your Academic AdvisorIt is important for students to meet withtheir academic advisor every year to ensurethey are on the right track to graduate.Academic advisors are available in eachdepartment as well as in the dean’s office oftheir faculty.Be Aware of Important DatesThere is a condensed list of ImportantAcademic and Other Dates in the front ofthis guide; however, the entire list can befound in the Academic Dates section ofthe online calendar. In order to avoid bothacademic and financial penalties, make surethey are aware of the deadline dates andadhere to them.Confidentiality of Student RecordsWilfrid Laurier University is requiredto adhere to the government mandatedFreedom of Information and Protectionof Privacy Act (FIPPA). Therefore we areprohibited from discussing, changing ordivulging information regarding studentrecords for any student over the age of 16with anyone other than the student.8 | www.wlu.ca
Being a Laurier ParentMoney Matters - Financial Information, How Much It All CostsBelow you will find information on OSAPand accessing your RESP contributions.Student Financial Accounts and FeesThe Business Office/Student FinancialAccounts is responsible for invoicing andcollecting fees resulting from registration.Very specific information regardingtuition, residence and incidental fees islisted in the Financial Services sectionof the online Undergraduate AcademicCalendar, www.wlu.ca/calendars. Pleasenote that fees are subject to change. Thenew fees are approved by the Board ofGovernors and updated over the summer.The due dates for payment can be foundin the academic dates section of the onlinecalendar.How to Pay for Tuition and Other FeesYou can pay for tuition and other feesonline or through telephone banking. Youshould contact your financial institutionto set Wilfrid Laurier University as abill payment payee. Note that your son/daughter’s student ID number should beset as your account number. You may alsopay at your bank.Dropping/Withdrawing from CoursesThe policies, procedures, deadline datesand corresponding fee charges are outlinedin the undergraduate calendar and it is thestudent’s responsibility to be aware of andadhere to these dates.Other Financial OptionsOSAP - To help our students, Laurierhas one of the most generous financialaid programs of any primarily undergraduateuniversity in Canada —entrancescholarships, first-year awards, bursaries,government assistance programs andpart-time employment. OSAP is a needsbasedprogram run by the OntarioMinistry of Training, Colleges & Universities.For information and how to applyonline, visit http://osap.gov.on.ca.Information to Obtain Money fromRESPs Etc.Students can obtain an official letterrequired to receive their educational fundsin two ways. They can come to the Registrar’sOffice, second floor, 202 Regina St.and complete a request for an official letterform. The second way is to print the formfrom the web. The web address is www.wlu. ca, Academic Info, Registrar’s Office,down the left-hand side, click on Transcripts/OfficialLetters/Forms. Paymentof $11.55 (subject to change) MUSTaccompany the request.Completion of Financial (RESP)FormsStudents must be registered in coursesbefore we can complete any financialforms. If they are not registered, we willretain the form until our records indicatethey have registered. Bank, insurance,scholarship, and other forms completedby the Registrar’s Office are $6.30 (subjectto change) per form and payment MUSTaccompany the request. Before submittingthe form(s) ensure all sections arecompleted that are required by the student.When submitting the form(s), have yourLaurier student ID number available andthe mailing address.Completion of CPP formsWe will complete the CPP form and mailit for you. Government procedures dictatethat the form cannot be mailed until midto late September. A return envelope or areturn address must be provided. The costis $6.30 (subject to change) per form andpayment MUST accompany the request.FAQs about financial obligationsWhat are my financial responsibilitiesonce I register?By registering in courses, whether by webor by mail, students become responsible forall fees that result from their registration.If you drop a course(s) or withdraw (dropall courses) after the term has begun, youwill be responsible for fees according tothe Schedule of Tuition Fee Charges forCancellation/Drop and Withdrawal, foundin the Financial Services section of theonline Undergraduate Academic Calendar.All cancellations must be in writing to theOffice of the Registrar. Notice of cancellationleft on a voice mail or with anotherdepartment is NOT acceptable.What does the late registration chargemean?As of July 13 for fall term and November 16for winter term, there is a late registrationcharge.To avoid this charge, you only have tobe registered in at least one course and thelate fee will not apply. Refer to MiscellaneousFees in the Financial Services sectionof the 2009-2010 Undergraduate AcademicCalendar online www.wlu.ca/calendars.When am I required to pay my fees?Invoices are sent from the BusinessOffice/Student Financial Accounts at thebeginning of August, with fees being dueAugust 27.www.wlu.ca | 9
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